Category: Event Industry

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Event Industry

How to Plan the Perfect Memorial Day Party

Memorial Day is a time of remembrance for those who have died while serving in the U.S. Armed Forces. It is when we recognize these individuals for their service and their sacrifice for our freedom. Whether you personally know someone or not, these brave soldiers fought for you – to protect you.

Memorial Day is observed on the last Monday in May every year. Due to when this holiday is on the calendar, it is also the time when families across the country kick off the start of the summer season. Pools open for the season, BBQ grills get dusted off, and winter clothes are packed away.

With so much to celebrate – why wouldn’t you want to throw a party? We’ve got everything you need to know to plan the perfect Memorial Day party.

 

The common theme

Because Memorial Day celebrates all the fallen soldiers in our history, the most common theme for this party should be patriotic. Red, white, and blue should be evident in all your décor – and, of course, an American flag would make a nice addition, too.

Blue with white stars, red and white stripes, patriotic garland and tableware, miniature flags, and the like can all come together to show your appreciation – and turn your venue into the perfect spot for a Memorial Day party.

Make a special note on the invitation to your guests to get decked out in red, white, and blue, as well.

 

A celebratory drink

You and your guests may want to raise a glass to the fallen soldiers. And, at this warm, outdoor celebration, an icy beverage may be very welcomed.

Consider creating a special drink for your guests – one that matches your theme. This is guaranteed to get a smile out of your guests.

Need ideas? Try these:

  • Patriotic Punch. Red punch of your choosing (alcoholic or non-alcoholic). Garnished with strawberries and blueberries.
  • Red, white, and blue Sangria. This wine-drink is filled with fruits, such as blueberries and strawberries, as well as sliced starfruit.
  • Blue margarita. Using blue curacao, this drink has a bright blue, refreshing color – and taste, too.
  • Fruit punch.
  • Sodas.
  • Red and blue Jell-O shots.

Use your imagination and come up with something you think your guests will enjoy.

Just keep the ice coming and keep it cold because there is nothing quite as refreshing as an icy cold drink on a hot day.

 

 

Food to munch

When planning your Memorial Day party, the one thing you have likely already thought of (or should have, anyway) is that you need to have a cookout. The weather is perfect for a cookout – and the taste of food fresh off the grill will make your guest’s stomachs growl.

You can choose a traditional cookout, such as one that includes hamburgers, hotdogs, and maybe some chicken. Or, you can go a bit more sophisticated with some ribs, grilled corn, a roast, lobster, shrimp, kabobs, and more. You can get creative with your meal – and can cook your side dishes on the grill, too.

Be sure to have all the fixings and condiments readily available for your guests. And, if you don’t intend to cook before your guests arrive, then you will want to make sure you have some finger foods or snacks available for your guests – just in case they arrive hungry.

Lastly, don’t forget dessert. There are many options for patriotic cakes and desserts. Consider even making homemade popsicles or a frozen dessert that will cool your guests down after a day outside.

 

Activities galore

There are so many activities you can choose to do at your Memorial Day party. This is especially true if you decide to hold your party outdoors. The weather is perfect this time of year to enjoy all things active outside. Your body will thank you, too. Breathe in fresh air and get moving.

If you have a pool, that would be a perfect option for your guests to enjoy. However, if you don’t, there are still many things you can do instead.

  • Hook up sprinklers or outdoor water play toys. Don’t forget the super soaker Nerf guns.
  • Play cornhole.
  • Get teams together for a scrimmage game of baseball or football.
  • Play pickleball or badminton.
  • Throw a frisbee.
  • Fly kites.
  • Play horseshoes.
  • Enjoy a game of giant Jenga.
  • Create races and fun competitive games for your guests.

There are so many things you can do while outdoors for your Memorial Day party. Just be sure to bring some tunes to enjoy while you are doing it.

 

Location, location, location

The location of your party is just as important as the Memorial Day party itself. After all, if you choose a terrible location, then the party may turn out just the same. So, take time and consideration when choosing where to host the event.

Perhaps the most logical location would be to skip the indoor venues and focus on an outdoor setting. It is the time of year when everyone – kids and adults, alike – are excited to get outdoors, soak up the Vitamin D from the sun, and enjoy the perfect, soon-to-be summertime weather.

A tent rental is a perfect solution to your venue. These temporary structures can provide you with shade from the sun and provide protection from any inclement weather that makes its way into your Memorial Day celebration. In other words, you can have the best of both worlds – an outdoor venue with overhead protection. Not to mention that these tents come in all sizes and can be erected just about anywhere.

 

A Memorial Day party is about Remembrance

Last, but certainly not least, you will want to take some time to remember what Memorial Day is all about. Coming together with those you love and care about is a perfect thing to do. Someone fought for you – and died. Hold hands, give thanks, and honor these soldiers with your heart. They gave their lives so you can have your party – don’t forget that.

Celebrate big this Memorial Day. It’s time to get patriotic and cherish the memories that will be made.

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Event Industry

Planning a Graduation Party? Try These 5 Simple Ideas.

Congratulations! You did it! You accomplished your educational goals and have made it to graduation day. This is the day you have dreamed of all your life, right? Now, before your life in the real-world sets in, you need to celebrate. Close this chapter in your life with a fun celebration full of memories of days gone by. Planning a graduation party is something that not everyone gets to experience. It is a time when you can be proud of yourself, your hard work, your accomplishments, and achievements.

In other words, it is definitely OK to pat yourself on the bad for a job well done. Celebrate all of this with an unforgettable graduation bash.

To make planning a graduation party easy – especially since this is your time to take a breather – we’ve got all the ideas you’ll need to throw a simply magnificent graduation party that will be just for you.

 

What to consider when planning a graduation party

Planning a graduation party can seem like a difficult task.

To help you with this, we’ve created a list of five ideas that will make your graduation party a time you will always remember.

So, go on – invite your friends and your family – and get ready to have the best time ever.

 

Find your location

You can throw a party just about anywhere. But, if you are looking for the ultimate graduation party location, you are going to want to have the party in a decked-out tent rental. Here is why:

  • Tent rentals allow you as much space as you’ll need. This means that there will be no limit on your party or the number of guests that you may have. So, the bigger the better – and your tent can hold everyone comfortably.
  • You can erect your tent in any location. Whether you want to hold your graduation party in your backyard, in a nearby vacant lot, or in your school parking lot, you can do that with the tent rental. These temporary structures are incredibly versatile, leaving you with many options.
  • Stay late and dirty. Your family may come and leave early, but those friends of yours that you have had since kindergarten, are going to live up this moment in time with you. With a tent rental, you won’t have to worry about running out of time at the venue or spilling too many drinks because you have decided to dance way past your exhaustion point.
  • You can enjoy all that the outdoors allows, but still, be protected. Face it, spring is lovely, but its April showers that bring those May flowers may very well interfere with your graduation party plans. A tent will keep you and your guests very dry and safe from any inclement weather.

The point is, when planning a graduation party, definitely consider a tent and be confident that with all these benefits, it is the perfect venue.

 

 

Take a trip of acknowledgment

When planning a graduation party, you can have all sorts of entertainment. This can include a DJ or live band (or a sound system playing your own playlist), party games, dancing, any outdoor activity (like swimming, croquet, flag football, cornhole, etc.). But, the one thing you must absolutely include is a trip down memory lane.

Whether you choose to do this as a video tribute or ask some of those sturdy supporters of yours to speak, doesn’t matter. The idea is to just make sure it is done. Hang your graduation photos, make note of your accomplishments, and be proud of what you have done. After all, this is the reason everyone has gotten together to celebrate – so make it known.

This moment will not ever happen again. So, make it memorable, special, and perhaps even give a shout out to those who helped you along the way.

 

Graduation party themes

Did you know that even though your party is a graduation party, you can still have a theme? If you want to make your party fun and add a little excitement, then choose a theme that will fit best. Here are a few ideas to get your mind churning:

  • An “anchors away” theme for those heading off to college. Decorate with a nautical vibe.
  • School mascot or colors.
  • “Key to success” theme, incorporating keys into your decorations.
  • “Life is an adventure” theme, using wild jungle or safari decorations.

Use your imagination and find the one theme that suits you – and your great accomplishment.

 

Your guests’ personal touch

Allow your guests an opportunity to give you some personal attention at your graduation party. Choose a unique way for each guest to leave you a special message. This may include congratulations, proud words, or life advice or a little piece of wisdom. You could:

  • Have guests fill out note cards and drop them in a designated container for you to read later.
  • Provide a large diploma-shaped poster for guests to write on.
  • Circulate a journal or other type of notebook for guests to use.

Any of these will be touching, memorable, and definite keepsakes. And, who knows? The advice you receive may come in handy one day.

 

 

Create a budget

You’ve got places to go and things to do, so you need to be sure you create a budget before throwing your graduation party. You may count on receiving money for your graduation, but you don’t want to end up in debt before you even move on because you chose to overspend for your graduation party.

So, be responsible and set a budget that seems reasonable for your party. To do this, you will need to decide:

  • how many people you are inviting
  • what you intend to do (entertainment costs, etc.)
  • how you intend to decorate
  • whether you will need to pay any rental fees, such as for venue, tent, chairs, tables, linens, etc.
  • if you will serve food and drinks – and what type of each
  • any special touches

When planning a graduation party, take all of these into consideration and see what you can skimp on and what you must splurge for. You deserve this party so have it – but within budget.

 

Graduation parties are important for recognizing the end to a long line of hard work and dedication. It is the close of one life’s chapters as you move into a whole brand new one. Enjoy this time.

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Event Industry

Surprise Your Mom this Year with a Mother’s Day Party

Your mom has always been there for you. She changed your diapers. She made sure you had everything you needed for school. She even stood by you during all of your teenage hormonal attitude changes and ridiculous fads. To top it all off, she has loved you through it all.

Now that you are grown up, it is time for you to pay your mom back for all that she did for you – and to thank her for being the amazingly strong woman that she is. Sure, you can say it in a card or in a nice gift. But, why not show her how much she means by throwing her an awesome Mother’s Day party?

We’ve got all the ideas you’ll need for a Mother’s Day party.

 

An outdoor venue

This can be more important depending on where you reside. However, for those who have dealt with the wintry weather for the last several months, embracing spring with an outdoor party seems like the most enjoyable option. While you may be thinking that outdoors during springtime can bring rain and muddy weather, you will have no worries – if you choose to rent a tent.

Tent rentals can provide the perfect outdoor party place. They will keep you covered and safe from inclement weather. By opting for flooring, you will be free from the muddy ground. And, if you choose to have clear sidewalls, your mother and her guests will feel as though they are having a garden party outdoors – especially with all of the springtime blooms to surround yourselves with.

You can choose the size of your tent so that you will be sure to get the right size for the space you have. Then, you can choose things such as the type of flooring, side walls, or even an elegant glass entryway.

However you choose to design it, your mother is sure to love it.

 

The décor

Does your mother have a favorite color? Or does she have a favorite hobby or collectible? Design your Mother’s Day party around your mom. After all, it is all about her.

Create a theme based on the things that she loves. For example, if your mom loves playing tennis, design the décor to circle all around the sport – from the table centerpieces to the goodie bags. The same goes for a mom who is a movie buff, or one who loves palm trees and flamingos.

The key is to personalize the décor so that your mom knows that this party was created just for her.

So, leave your desires and dislikes at home and focus your attention on your mother.

 

 

Food and cocktails

Choosing the food you will have at your Mother’s Day party will greatly vary, depending on what type of event you are hosting.

Will it be a formal, plated dinner? Are you more of the buffet-type? Perhaps you would just prefer finger foods and munchies, rather than anything complicated. Or, maybe a Mother’s Day brunch is more her style?

The same holds true when it comes to the cocktails. You may or may not want to serve alcoholic beverages. Or, you may want to throw them all in a cooler and let the guests pick their own. You could, however, consider this: discover a cocktail that your mom would love that fits the theme of the party – then name it after your mom. This can even be the only cocktail served.

You have a lot of choices – what would your mother prefer?

 

Make your Mother’s Day party entertaining

You may think that moms don’t like to have fun. Maybe you think they are too stiff and boring. But, trust and believe that your mom enjoys having fun just as much as you – maybe even more.

You will want to make sure that there is entertainment at your Mother’s Day party.

Entertainment comes in many forms. It can be in the form of:

  • a live band that plays your mom’s favorite tunes.
  • a DJ.
  • a gigantic stack of board games and the like for your mom, friends, and family to have fun with.
  • an interactive craft station where your mom and all the guests can create something that represents your mother. Or just a craft in general. An idea would be to use the theme to come up with something unique for the guests to create.
  • put on a talent show and let your mother be the judge.

There are so many ideas you could choose from when it comes to entertaining your mom and her guests. Just be sure that you keep the focus on your mom and her likes, rather than entertainment to suit yourself.

 

 

The big gift

You may or may not want to provide your mom with a gift at her Mother’s Day party. Perhaps you want to consider the party as her gift. Or, maybe you prefer a more intimate moment for gift-giving to this incredible woman. However, you should make a point to give her the acknowledgment she deserves at her party. It may drive her to tears, but they are sure to be tears of joy.

Sometime during the party, give a speech about your mother. Raise your glass for a toast, give her a framed photo, or a beautiful bouquet of flowers. Speak from your heart and let your mother know all the reasons why she is deserving of all this praise – and a party.

 

The memory well made

Years from now, all you will have are memories. It is up to you to make those memories bold and highlighted in your mind. By choosing to throw your mom a party for Mother’s Day, you are sure to leave a lasting impression on the both of you.

These are memories you can never lose.

Take the time to put together a party that she will never forget. After all that she has done for you throughout your life, you can do this for her.

Build the theme, the décor, the food, and the entertainment around your mom. Then, sit back and watch the smile on her face grow with each passing moment.

And, of course, don’t forget to say, “Happy Mother’s Day, mom.”

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Event Industry

Should You Rent Or Buy Your Event Equipment?

If you are hosting an event, you have got a lot of planning and organizing to do. After all, they surely don’t just plan themselves. You will need to determine where you are hosting your event, what event equipment you need, create a guest list and invitations, a theme, decorations, entertainment, food and beverages, party favors, etc. And, that is just an overview.

There are so many details that go into throwing some of the most memorable events. And, if you are hosting one, you will likely want yours to reach the “memorable” status, too. To get there, your event has to be good. Real good. In other words, you need the best location and the best décor can get you off to a good start.

Relax. You can get the best of everything for your event without breaking the bank.

All you have to do is rent what you need. Sure, you can always purchase the event equipment, too.

But, is renting or buying event equipment better? Which is right for you? This guide investigates the pros and cons of both.

The choice is ultimately yours.

 

Types of event equipment

There are many different aspects that go into planning a party, one of the most important being the equipment used for your event.

Some of the most common types of event equipment include:

  • Location and venue
  • Seating and tables
  • Lighting
  • Audio-visual equipment

You can choose to rent all of your event equipment, buy it all, or do a little of both.

We explore the benefits and cons of each option.

 

The venue location

The location you select for your event is going to be the first thing your guests see as they arrive – so it must be good. You can choose a permanent location, but it is going to come with its quirks and, if you are trying to make a good impression, sometimes it is better to start from scratch.

Rent a tent. If you’d prefer, you can buy one. But if you are throwing a one-time event, renting will save you from making a big purchase. Then, you can have your tent erected in any location you see fit. Choose a vacant field, a park, your backyard, or even an empty parking lot.

Tent rentals can be designed to meet your exact needs, from sizing requirements to side panels, flooring, glass entry doors, etc. Make it over to be a magnificent venue for your event. Then, when the party is over – you return the venue and no longer have to worry about it. How great is that?

 

Seating and tables

The amount of seating and tables you will need is going to vary greatly on the size of the event you are having – and what the event is all about. In fact, there are several different scenarios you could find yourself throwing an event for – and each one will differ in its requirements for furniture.

Here are just a few examples:

  • If you are holding an event with a speaker, musician, or other such entertainment, then you will definitely want chairs or seating that can be easily organized into rows. This same need holds true for many wedding ceremonies.
  • If you intend to hold a cocktail party, then your guests are going to need a place to sit down their cocktail and appetizer plates. This makes cocktail tables and bar-type seating a great investment.
  • Other events, such as formal engagements or wedding receptions, are going to require formal dining sets – especially if you are offering a full meal. This means you will need to be sure to have enough tables and chairs for all guests.

The needs of each and every event will vary. Some may require these items, others may just require picnic tables and giant pillows on the floor.

Whatever your needs, you will be faced with the choice – do you buy? Or do you rent?

If you are not an avid party hostess, then you may want to give a great amount of consideration to renting the equipment – this will give you the option of having the items delivered and assembled. And, it will leave you without having to worry about where to store the equipment when the party is over.

 

 

Lighting

The lighting of your event can make a dramatic effect. Lighting sets the ambiance for the festivities and it also can add to the décor. There are so many types of lighting to choose from and, whether you want to light up a whole space or you want one spectacular lighting fixture, you may be looking at a hefty bill.

You can choose from lighting, such as:

  • Candles
  • Lanterns
  • Sting lights
  • Strobe lights
  • Chandeliers
  • Candelabra
  • Stage lighting

Or perhaps you are looking for colorful lighting to light your venue or splash it with words, such as a company name or the like.

There are so many ways in which lighting can brighten an event. But if you don’t know how to utilize it, it may be best to leave it to the experts.

Choosing to rent the event equipment will usually come with help, too.

 

Audio-visual event equipment

While audio-visual event equipment may not be on every event’s must-have list, it surely is on many. And, this can not only require some knowledge of the equipment – how to create with it what you need, how to set up and run the equipment, and so much more.

Audio-visual equipment can come with a large price tag. If you are only needing it for one event, it may be in your best interest to stick to a rental.

 

To rent or to buy: the most important question

When you begin the planning for your event, you will want to ask yourself this question: will I need it again?

If you answer yes, then perhaps you’d be better off purchasing the event equipment. If you are someone that often has get-togethers, events, or parties, some event equipment may definitely come in handy again.

On the other hand, if your answer is no – you will not use the event equipment again, then you know what you need to do, right?

Absolutely — rent it.

 

If you are looking to create a fantastic, memorable event, then you will need to create the perfect space. To do that, you will need the help of many accessories and items – such as lighting, audio-visual equipment, table settings, and so much more.

The choice is yours on whether to rent or buy the equipment. But, if you want to go all out, make a significant impact on your guests, and not go broke in doing so, then renting is your answer.

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Event Industry

5 Easy Ways to Make Corporate Event Planning Successful

You may be a great party planner. In fact, you may be the socialite that your friends and family turn to for advice when they are trying to be the best host or hostess. But, when it comes to corporate event planning, you may find that it is a whole different experience. After all, not only is your reputation on the line with your colleagues and superiors, but the company’s reputation – and, potentially – your livelihood is on the line, as well.

You need your corporate event to be perfect and free of any kinks or mishaps. So, it is important that you don’t assume you know everything about corporate event planning. However, if you approach this task with good time-management, much dedication, and careful attention to detail, you are sure to impress everyone in attendance.

To help you out, we’ve put together some of the biggest factors you will want to take into consideration when planning your corporate event.

 

Pay attention to the budget

When it comes to corporate event planning, you are likely given a budget that you must stick to. As the organizer, you will have to determine how to best allocate the funds so that the entire event can be planned – without leaving any details untouched. This is tough to do for many people.

To make sure you stick to a budget, create it before you start formally planning. Call around to vendors to get a quote. Determine any entertainment, speakers, catering, etc. that you will offer and obtain quotes for that, as well.

Other costs to consider:

  • Venue fees.
  • Rental fees, such as those for tables, chairs, tents, etc.
  • Marketing fees, including advertisements and signage.
  • Goodie bags or various promotional items for guests.
  • Decorations.

You never know when something else may pop up that you either forgot or were misquoted. Therefore, it is important that you add a bit of cushion to each quote you receive. That way, should your event flow smoothly, you will have a little left over in your budget to use for extra perks. Or, if you run into an emergency with your corporate event planning, you will have some money left to fall back on.

 

Find the perfect location and timing

When you start corporate event planning, know that location and timing are nearly as important as the event itself. After all, if the location isn’t convenient or the timing falls during a terribly busy time period, you are likely going to have very few attendees.

When determining the location of your event, you will want to first determine how many guests you expect to attend. That way you can rule out venues that don’t coincide with your needs.

You may also want to consider renting a tent for the event. Because they are incredibly versatile in any weather conditions, this will open your options for finding the best location. Clearspan temporary structures can be erected on all types of ground – which means you can hold your event in a park, a nearby vacant lot, or your own office parking lot.

The best part is that it will allow you choose the perfect size covered space for your guests.

Take a good look at the calendar and ask around – avoid planning your corporate event around any big holidays, popular vacation times, or busy corporate deadlines. The more you avoid these times, the better your attendance.

 

 

Keep your space comfortable and functional

During corporate event planning, you want to create a space that is both comfortable and functional for the attendees. Very few people enjoy spending more time with work then they have to.

The least you can do is make them comfortable while they are there. However, you also want to make sure the space is functional for what you are trying to accomplish.

For example, if you are hosting the event for corporate employees to kick back and mingle with one another, then you are going to want to provide a space when interpersonal communication can take place.

Arrange seating so this can happen and keep any entertainment at a decent audible level. Or, if you are hosting a corporate event such as a trade show or the like, you may have to forego a bit of the comfort to allow for the perfect layout of vendor tables – designed to keep guests moving through the venue.

The idea is to make sure that your guests comfortable while you achieve the results you were looking for from the event. If you choose to rent a tent, you will find this step a bit easier. You can customize your tent exactly how you want it – even to include side walls, flooring, and climate control.

 

Don’t forget the marketing for the event

If you don’t market your event, you will find that your attendance will be low – or non-existent. So, when planning for your event, make sure you are planning for the marketing, too.

You may use a variety of platforms to get the word out about the event, such as email, TV or radio broadcasting, social media, U.S. postal mail, etc. And, the method you choose will greatly depend on your industry.

Have fun with this portion of planning. Don’t just send out one notice to your intended guests.

Instead, build interest over time using the outlet of your choice. And consider offering a giveaway or something to entice your hopeful guests.

The more you invest in marketing, the better chance you have of the turnout you are hoping for.

 

Stay on task during the corporate event planning phase

Corporate event planning can be time consuming and overwhelming. It is easy to start planning so early – then begin thinking you have so much time and push things off until another day.

Before you know it, you will find that you are panicked and stressed because you didn’t stick to your time-management deadlines.

Don’t leave anything to chance when it comes to corporate event planning.

Stay focused, follow your plan, and keep trucking forward. By doing so, you will create a corporate event that you – and everyone around you – will be proud of.

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Event Industry

Everything You Need To Know About An Event Structure

When you think of an event structure or an event tent, you may think that it’s a highly temporary structure that could topple over with a gust of wind. You also may question just how useful it can be. Believe it or not, these structures have more to offer you than you may think.

Here, you will find out everything you need to know about an event structure. That way, for your next event, you will be one step ahead of the competition with all these temporary event tents have to offer.

 

They are temporary but strong.

Temporary event structures may have you question just how strong they can be. After all, you have always been taught that tents are not the place to be when inclement weather strikes. What makes a temporary event structure any different?

These tents are designed to withstand inclement weather. In fact, they are constructed using high-quality materials, including aluminum roof rafters that are connected to aluminum or steel purlins. The structure is supported by perimeter support columns made of aluminum and steel alloys which gives them their strength.

Because it varies, each tent will be given a stated wind speed that it can withstand, as well as a weight load on the roof. While they may not be able to handle great hurricane-force winds, most of these structures can do just fine in your average harsh thunderstorms or snowstorms.

 

An event structure looks nice – and downright eye-pleasing.

Have you ever tripped over the ropes attached to stakes holding a tent up? Not only is this dangerous and a safety hazard, it is also incredibly displeasing to the eye. Thankfully a temporary event structure does not require this method for staying upright.

As stated above, the tents are designed with perimeter support columns and do not require the use of guy lines, ropes, or stakes. That means you can erect them anywhere – even on uneven ground – and there will be nothing in the way to make it look like an unsightly tent. Instead, you will have an impressive structure that you can be proud of.

 

 

They can fit in every space.

Temporary event tents are incredibly customizable. Therefore, if you are holding an event in a large vacant field, at a local park, a small parking lot, or even in your neighbor’s backyard, you can rent a tent that will fit perfectly. In addition, if you have a large space, how do you know how large of a tent you will need? You can customize that tent based on the number of attendees or for the desired use of it.

In other words, your event tent can be designed exactly for you and your needs.

 

Event structures offer a wide-open layout.

If you are looking to hold an event in a permanent structure, you will have to deal with pre-constructed walls and layout. However, in an event tent, you don’t have that worry at all. Because they are constructed with perimeter poles to secure the structure, there are no inside structural beams that will interfere with views, design, or flow of your layout.

Instead, you are left with a wide-open space that is yours to design from scratch. No pre-constructed walls or rooms – just space.

 

Sidewalls can enclose the space.

Side walls are a nice perk of event tents. Sure, there are many times when you wouldn’t likely consider the use of them. This may include using the tent for a company barbecue or an outdoor sporting event. But, there are other times when these sidewalls can make a huge difference.

If you are trying to give your event a more elegant or indoor feel, then you will want side walls. Or, if you are in an area when inclement weather has a high probability of making an appearance, the side walls are sure to keep your guests and your event from being a washout. Lastly, if you are looking for the privacy of an enclosed space, then side walls are the way to go.

Whatever your reason, side walls can offer a great solution.

 

 

There are many ways to accessorize an event structure.

A temporary event structure can be transformed into the space of your dreams by taking advantage of all the potential tent accessories. For instance:

  • You may be holding an event outdoors, but you don’t need to have grass or dirt at your feet. Instead, you can choose to have actual floorings, such as wood flooring or even carpet.
  • If you want your guests to get down and boogie, you can add a dance floor and a stage for the band.
  • If the weather outside is too cold or too hot, you can opt for climate control in your tent. This is an HVAC (heating, ventilation, and air conditioning) system that keeps the climate throughout the tent at the perfect temperature of your choice.
  • Want to make a bold statement? You can choose to have glass double doors as an entryway into your tent.

While these are only a couple of the many accessories available, you will be surprised at how easy it will be to forget you are even partying in a tent!

 

Temporary structures are used in so many industries.

There are many industries that utilize these temporary structures – especially because of their extreme versatility. You can find them at sporting events, corporate functions/trade shows, local markets, military use, disaster relief, construction companies, and so much more. They are also popular for weddings, parties, and other events. From the reasons above, it’s easy to see why they are so popular.

 

Now you know all that these great temporary structures have to offer. From customizing the size and layout to making the decision on sidewalls and flooring – you have many options. No two event structures are exactly alike. With all the perks that you can choose, your event structure may feel more like a permanent structure. Except, you get to design the layout and all the accessories. Why would you choose to hold your next event in any other space?

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Event Industry

Why Should You Rent a Tent for Your Next Event?

Are you planning an event? We are heading into the beautiful spring and summer months that seem to make everyone want to stay outside. So, why not hold your event outdoors? Whether it is a birthday party, spring break celebration, pool party, company picnic, wedding, outdoor summer concert series, or a corporate tradeshow, you will find just the right space for you. Believe it or not, perfect outdoor event spaces don’t just exist. It is up to you to create them, and one way to do this is to rent a tent. There are so many perks to these temporary structures that you will never plan an indoor event again!

Still not sure? We’ve got 9 reasons that show you why you need to rent a tent for your next event.

 

1. The weather.

You may think that you can control a lot of things, but the weather will never be one of them. Mother Nature can be a feisty one. If you plan an outdoor event and do not take the weather into consideration, you can bet that your event will get rained out. Don’t take that chance.

Be prepared for anything that the weather may bring. By choosing to rent a tent for your event, you are providing a secure and sheltered structure for your guests and all your decorations, etc. The best part about tents is their versatility. When the weather is enjoyable, you can leave the sides open and allow an open flow of guests between outside and under the tent. Or, you can put the sides down and keep out any unwanted, inclement weather that may arise.

 

 

2. Customized sizing.

Tent rentals are not one-size-fits-all. They are largely determined by where you decide to hold the event. For instance, if you are holding the event in your backyard, you will likely require a smaller tent than if you were holding a tradeshow in alarge parking lot. In addition, the number of guests attending, and your planned events also need to be taken into consideration.

With so much customization available, you will find the perfect tent size when you rent a tent for your event.

 

3. Wide-open space.

Imagine having a wide-open space to decorate. No walls, no pre-painted walls or ceiling décor to work around. Just you and the blank canvas that is your tent rental. When you are planning an event, you tend to start with a vision in your head. Typically, you have to work around the venue in an attempt to transform the space to match your mind’s eye. But, when you rent a tent, you have total freedom to decorate – from the floor to the ceiling and everywhere in between.

You can choose the layout, the colors, the décor, and so much more. Turn the tent into your own masterpiece.

 

 

4. Flooring.

You may or may not want flooring. But, the good news is that you have choices should you care to use them. Whether its carpet, tile, or another flooring, you can choose to customize your tent to include this. In addition, you can have a dance floor or a stage, depending on your event.

 

5. Keep your guests happy.

Happy guests lead to happy events. It doesn’t matter if it is personal or business if the guests are unhappy, they will be sure to spread the not-so-pleasantries about your event. Therefore, all you need to do is keep them happy.

By choosing to rent a tent for your outdoor event, you can keep your guests comfortable. If the sun is too bright, if it is too hot, if it is raining, if the mosquitos are biting – whatever the case, you will have nothing to worry about.

 

6. Rent a tent to get noticed.

You can rent a tent for so many different occasions. Tents are perfect for your booth at a trade show, a street fair, a green market, etc. is a wise choice. These tents can be customized to meet your needs. Not only will it protect you and your supply, but by customizing the tent, you will have your brand, color, name, etc. noticeably on your tent. This will help people find you – and remember you.

 

 

7. Climate control.

Did you know that you can set the temperature inside your tent rental? Clearspan tents allow for climate control to be included.

That means you can have the perfect event space – and have all the perks of being indoors. The HVAC (heating, ventilation, air conditioning) system can keep you and your guests as cool or as warm as you prefer. And, that leads to a happy guest, too.

 

8. Choose your location.

When it comes to some events, location is everything. Because our tents are easy to construct and require no guy lines or stakes, you can choose to set it up just about anywhere. The idea is to make sure that you choose a location that is big enough for your event – and that is accessible.

A few ideas may be your backyard, a local park, a vacant lot, or a large parking lot.

 

 

9. Accessories and other good stuff.

All the accessories that are available for your tent rental round out the top reasons why you need one. When you rent a tent, you can choose accessories such as:

These tent rentals are also easy to assemble and disassemble – so choosing to use one as your venue will not take up much of your time. This is extremely important when you are working on a strict deadline for your event.

American Pavilion has been in the tent industry for many years – and we know how to do tents right. Whether it is a small tent for your tradeshow booth or it is a large, enclosed Clearspan tent with climate control and carpeting, you can create your event exactly how you want it.

You’ve got your reasons – so what are you waiting for? It is time to get the party started – with a tent rental from American Pavilion.

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Event Industry

How to Host a Perfect St. Patrick’s Day Party

Whether you are Irish or not, you will want to celebrate St. Patrick’s Day on March 17th to gain a bit of luck. For many, this tradition of celebrating the holiday likely started young. After all, no one wants to be caught without wearing green to school for fear of getting pinched. Wearing green to avoid pinches continues into adulthood. However, holding a green beer in your hand as you host the best St. Patrick’s Day party around can save you from any failed attempts at green clothing.

You do not have to be Irish to join in the fun of Saint Patrick’s Day. In fact, all you need to have is a desire to have some fun. So, gather up your friends and family and get ready to put together the most perfect St. Patrick’s Day party.

 

Enjoy the fresh spring air

If you live anywhere near a region that struggles with a great deal of winter weather, come St. Patrick’s Day, you are going to want to get outdoors. Spring will be in the air, the scenery outdoors will be starting to blossom, and your lungs will be screaming for joy. Breathe in the fresh air by choosing to have your St. Patrick’s Day party outdoors. Now, of course, it may still be a bit chilly and the weather may not necessarily be conducive to an outdoor party, but that doesn’t mean you cannot have one. All you need is a tent.

A tent rental can provide you the perfect party space – whether in your own backyard, a local park, or a nearby vacant lot. These tents can be sized perfectly for your needs. In addition, they come with many optional accessories, such as side walls (to keep the rough weather out), flooring, and specialized lighting.

Give your guests a reason to get outside!

 

 

St. Patrick’s Day party décor galore

When you think of Saint Patrick’s Day, there are likely a few key things that always will come to mind first: the color green, a leprechaun, a rainbow, and a pot of gold. Therefore, when decorating for your St. Patrick’s Day party, you will most definitely want to incorporate these items into the décor. It is important to realize there are many different ways these can be used so as not to feel you are using generic decorations or going for the overkill.

Here are a few fun ideas:

  • For table settings, use placemats made out of green moss. Write names for place settings on small, potted four-leaf clovers. And, lastly, consider using green mason jars as vases for colorful flowers. Create a rainbow of colors with these fresh, spring blooms.
  • Line your tent in shades of green with fabric on the ceiling and walls. Or, choose to use fabric in an array of colors of the rainbow.
  • Create a rainbow from one end of your event space to the other. And, since you know there is always a pot of gold, make sure to have a sweet treat for guests who wander to the end of the rainbow.

 

 

Green drinks and eats

A traditional Saint Patrick’s Day party menu may consist of:

You can choose to stick with tradition or you can veer off to an unbeaten path and change it up. It is your party, so it is your choice. Just, whatever you do, do not feel like you have to make all the food green.

Drinks, on the other hand, ought to be green. Whether you are making cocktails or mocktails, you can have fun with this one. We’ve put together a list that you may want to try:

  • Green Fizz Midori cocktail, which uses kiwi and green apple to garnish.
  • Leprechaun Kiss cocktail. One sip of this and you will learn those little leprechaun kisses are quite sour. But, you will keep coming back for more.
  • Sparkling Shamrock cocktail offers a light and tasty drink with green mint and lime as the garnish.
  • Green Lemonade / Kiwi mocktail. This recipe calls for all fresh ingredients – and no alcohol. Of course, you could always spike it if the mood strikes.
  • Non-alcoholic Mint Juleps. Be sure to garnish this one with some mint. You won’t miss the alcohol.
  • Frozen Treats. You can take virtually any green fruit juice and blend it with ice to offer a nice, green and sweet treat – especially for the kiddos. Serve in margarita glasses.

 

 

Entertain like a leprechaun

Games are fun at any age. It doesn’t matter if you are hosting a St. Patrick’s Day party for little kids, for adults, or for everyone from 1 to 101. Get your guests together for some enjoyment and laughter with these games:

  • Gold coin toss. Everyone is always trying to take the gold from the pot, but this game has you trying to return it. Similar to cornhole, set the pots a fair distance away and attempt to toss in the gold coin.
  • Learn some Irish dance moves. Have someone teach your guests the dances and then put them to music. (Perhaps this may be most fun after a few adult beverages.)
  • Slime-making fun. If you are into this ooey-gooey stuff, have fun making some green slime with your party guests.

If you want to add to the entertainment, you can always choose to hire a local Irish band to play for your party. After all, music and parties are always a hit.

 

Take home goodies

They may not say it, but most guests get excited when they are able to take something home from a party. It can be a simple piece of candy, an elaborate gift, or anything in between. The point is to your guest home with a little gift for coming to your party.

  • Baggies of Skittles so that they may have a little taste of the rainbow
  • Homemade decorated shamrock cookies
  • A potted clover plant
  • A pot of gold (use chocolate gold coins or Rolos candy)

It is the thought that counts – any sweet treat will do.

A St. Patrick’s Day party is only as good as you make it. Spend some time putting this party together and make all of your guests feel a little bit luckier.

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Event Industry

How to Create the Ultimate Trade Show Booth

Participating in a trade show is your moment to shine. It is an opportunity to show all the interested people in your market what you have been up to, what you have to offer, and what sets you apart from everyone else. However, these shows are more than just shaking hands and networking. You must prove yourself by creating the ultimate trade show booth.

After all, your booth is the first step to get attendees at your table. It is up to you to keep them there.

We’ve put together the most important aspects of creating the ultimate trade show booth.

Stand out from the crowd

With much anticipation, attendees will be flowing through the event space in high volume. If there are a high number of vendors, you are going to blend in with the crowd. That is why you need to do what you can to stand out. Don’t let yourself be just another vendor table.

Anyone can set up a booth with a folding table and a basket of free pens. But, will they be remembered once the attendee moves on to the next table? Not likely. That is why it is imperative that you take the necessary steps to make your trade show booth stand out from all the others. In fact, next to offering a quality idea, product, service, etc., standing out should be a top priority.

Size matters

The size of your trade show booth may matter more than you think. Sure, most shows offer available space in set sizes in order to maintain some consistency and layout. However, there is usually a few larger spaces – or corner spaces – available. If you find yourself in a bind or that there are no larger spaces available – don’t fret. Simply purchase two or more spaces (depending on your needs) that are next to one another. This allows you to create your own large space.

Going big with your space (within reason, of course) will help you stand out. But, it will do so much more than that. The larger space will provide you with the opportunity to have more eye-catching displays and will allow you to make a bold statement.

Bigger doesn’t always mean better, but consumers tend to fall into that thinking time and time again. Years ago, consumers in need of a service would seek out help from the Yellow Pages. No matter what type of service they were looking for, most were drawn to the company with the biggest ad. After all, they need to have a healthy business to afford such a big ad, right? Not true, but it is part of a common thought process.

So, the bigger the booth, the more of a beacon you will appear at the trade show.

Cover your space 

Depending on many factors, corporate trade shows could be held both indoors or outdoors. But, despite the location, you should always choose to rent a tent for any trade show. These trade show tents can be completely customized to meet your exact needs. For example, you can customize the size of the tent, the colors, any text or branding, whether you want sidewalls or not, and so much more.

The perks of these customized tents are plentiful. Here is why:

  • Tents will help you stand out. In a sea of booth after booth, how will you be found? Customize your tent with your brand and make it bold. You will easily draw in fresh faces and you will be easily found by return visitors.
  • If the trade show is being held outdoors, a tent will provide you with protection and cover for your space. Don’t be left stranded should the weather turn sour. A tent will protect both you and the items at your booth.
  • Last, but not least, the tents can block off your designated space in a more distinct fashion. Rather than having just a table next to your neighboring space, you can have a welcoming, enclosed space.

 

Don’t overdo your trade show booth

Keep in mind that it is absolutely possible to do too much of a good thing. So, don’t overdo it by being too in-your-face with attendees. For instance, having a tented space with many bright colors, loud music or entertainment, or too much clutter can deter people. A trade show booth with too much going on for the senses can be overstimulating and even unpleasant. And, while it may help you draw attention, it probably won’t be for the right reasons.

On the other hand, creating the perfect and most welcoming booth can lead to an overabundance of people surrounding your booth. All the commotion can also lead visitors to head in another direction, bypassing you.

The key is to find the perfect balance. Keep your booth organized and keep the attendees flowing. Draw them in, then let them move on.

Invite consumers in

The best trade show booths tend to be interactive. Remove the barrier of the table in between you and show attendees and replace it with a space that guests can enter and interact with you, your team, and your brand.

Offer an interactive display, play a quick interactive raffle game, or display your product or service throughout your booth. The idea is to create a welcoming space that does not separate you from them. Instead, come together within the space.

A few things to keep in mind:

  • Keep your booth free from clutter.
  • Ensure cords and other hazards are well-managed.
  • Keep the layout organized so the attendees can flow in and out freely.
  • Make a point to talk to everyone – and avoid having long conversations with attendees.

 

Creating the ultimate trade show booth means that you have put time and energy into determining what you want to get from it. Be found, be warm and welcoming, and be bold. Don’t get yourself lost in a sea of trade show booths. The perfect combination of color and branding, layout, and size can be all you need to make a statement.

Categories
Event Industry

7 Mistakes to Avoid When Planning an Event

Planning an event can be stressful, time-consuming, and exhausting. However, when you see the finished product, it makes all the blood, sweat, and tears of planning worthwhile. Of course, that assumes that the event goes off without a hitch. Unfortunately, that is not always the case.

There are many times that those who are planning events – and even professional event planners – make mistakes that cause an event to leave a lasting memory for guests – and not at all for the right reasons.

So, before you begin planning an event, take these 7 common mistakes into consideration and learn how to avoid them. It just could mean the difference between a successful event and a huge humiliating flop.

 

Mistake #1: Planning an event outdoors – without a shelter.

Many people love hosting events outdoors. After all, fresh air, crisp weather, sunshine, and natural sounds are relaxing and wonderful. Not to mention that hosting an event outdoors means that you have a lot of available space to use.

Quite often, events are planned with the perfect outdoor location. Then, on the day of the event, lots of hard work and planning leads to everything turning out beautifully – until it starts to storm.  You can control many things, but the weather, you cannot.

The weather doesn’t need to keep you from enjoying a successful outdoor event, but you do need a backup plan. Consider renting a tent to use for the event – or as a backup. Tent rentals can be a professional and welcoming addition for your guests, despite the weather.

 

Mistake #2: Failing to stick to a budget.

When planning an event, sticking to a budget can be hard – and sticking to one for your next event is no exception. It is common to find yourself giving the ok to overspend in one area, assuming you will compromise and allocate resources from another area. Sadly, this doesn’t always work. You likely created your budget in the manner you did for a reason. Choosing to overspend only means that you will likely go over your budget in the long run.

How do you keep from doing this? In the initial stages of your budget creating, be realistic. Gather all the details first and have hard figures at hand. Then, be sure to add a small cushion for unexpected changes only. Do not add an additional flower or hire more servers just because that money is there. That way, when a budgeting issue arises – as it likely will – you are prepared.

 

Mistake #3: Putting too much trust in vendors.

You call to book the caterer, the florist, the live band – and you check it off your list. You put trust in these individuals that they took your information down in the same exact, organized manner. Come the day of your event, your hungry guests are wondering why your caterers are working for another party.

Don’t put yourself in this embarrassing situation. Instead, confirm with your vendors well before the event. Then, for your own sake, confirm again just prior to the event. That way, should there be any scheduling conflicts, at least you will have a little bit of time to figure something out.

 

Mistake #4: Failing to allow enough time to set up and break down.

There is nothing worse than having guests arrive and your event is still being put together. The design and the décor of the event are planned strategically. Or, at least they should be. However, without physically doing a practice run to set up the event space, you do not know exactly how long it will take. The same is true for the disassembling.

This issue is especially concerning for rented spaces with a specified time limit. To avoid it, be sure to allow extra time before and after the event to set up and break down. For example, if you think you will only need two hours, schedule three.

 

Mistake #5: Forget that it is about the guests.

Have you ever gotten so wrapped up in planning an event that you forget it was not about you, the new shade of blue you discovered, or the DJ with the perfect music that you hired? Don’t forget about your guests. You invited these individuals for a reason – make them feel like you remember what that reason is.

Plan your event with the comfort and enjoyment of your guests in mind. Make sure they have everything they need – even if that means adding some additional amenities to the party list.

 

Mistake #6: Choosing to disregard your time management skills.

You know you have great time-management skills, so why would you put off sending out those invitations? Why would you choose to wait to hire servers? Or, why would you not schedule enough time for your speaker to finish his set?

Use your time-management skills wisely so that everything flows the way it should. Putting so much time and effort into your planning, only to have it ruined by not handling everything in a timely manner is a bummer. Create a time checklist – and stick to it.

 

Mistake #7: Attempting to do it all by yourself.

Maybe you want to be the hero of the party or maybe you are looking for some hostess of the year award. Whatever your reason, doing everything on your own can leave you completely spent and – if your event even gets off the ground – you may not be able to enjoy it.

Do not try to attempt to do everything yourself.

Delegate tasks to those who are best equipped to handle them. For example, in addition to hiring a caterer and servers, also hire an electrician to ensure all the wiring and electronics are done properly. Hire a cleanup crew. And, consider hiring special entertainment. It will vary depending on your event, but the point is for you to leave some things up to the professionals and ask for help when you need it.

 

Events can be a great time for you and your guests – as long as you take precaution and avoid these mistakes when planning an event!

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