Category: Event Industry

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Event Industry

Clearspan Tent Lighting: Everything You Need to Know

Regardless of why you need a temporary structure, you likely will need a space with lighting. Here’s what to know about clearspan tent lighting.

There are so many things to be taken into consideration when using a clearspan tent. From the sizing, to door options, flooring, seating, tables, and lighting; there is a lot to consider. When you choose to rent a temporary structure, you will find yourself with a blank canvas to create just the right setting.

Aside from everything else, lighting has the ability all by itself to transform your space, allowing your business to continue running day and night. Depending on your industry and needs, you can use different types of clearspan tent lighting to achieve your goals.

When it comes to clearspan tent lighting, we’ve got everything you need to know.

The Importance of Proper Lighting

There are many reasons you may need lighting. Perhaps your restaurant and retail business is still operating outdoors due to the pandemic. Or, perhaps your structure is used for temporary warehousing purposes. Maybe your running a construction project with a tight deadline. For all of these reasons, proper tent lighting is needed.

When it comes to construction tents and warehousing structures, lighting is essentially for two reasons: to ensure your project can continue running, and for safety measures. But, lighting can be more than just for safety, can’t it?

Say you’re a restaurant hosting patrons outdoors, lighting can help you to create the look you are going for. For instance, a tent with some tables and chairs may look boring. However, when you string up some lights, you create the look and feel of your restaurant branding.

Clearspan Tent Lighting Choices

There are so many clearspan tent lighting options – even energy efficient LED lights – that we cannot name them all. Instead, let’s look at some of the most common.

LED Lighting

LED lighting is often the most common clearspan tent lighting option. For many industries, this is the go-to option to ensure that your manufacturing, warehousing, or construction projects can be performed throughout all hours of the day with no production loss. These are common in assisting production and management to ensure projects run smoothly and safely.

Dimmable Lighting

Some projects, such as theater event tents, require a different type of clearspan tent lighting: dimmable lights. These are needed in industries that require more control over their lighting, and allows you to change or dim the lights as needed.

Emergency Exit Lighting

Emergency exit lighting is essential for improving safety across your structure. Regardless of your industry and temporary structure needs, emergency exits are instrumental. Keep your employees and guests safe with this lighting option.

Bistro Lights

Bistro lights are string lights that can be draped from one area of the tent to another – or from one tree to the next outside the tent. They are bright and offer useful lighting for retail and restaurant tents.

Luminaries

Luminaries are perfect for leading guests into the tent. For safety reasons, they are generally designed with battery-operated tea light candles placed inside of a bag. Placed on the ground, one after the next, luminaries are a great option for walkways.

String lights

Whether lighting the perimeter of the tent or strung underneath the tent, string lights bring a star-lit space that looks and feels unforgettable. These will bring a sense of warmth and wonder to restaurant tent locations.

As we said, there are so many clearspan tent lighting choices available to you for your event – finding the right one is all you need to make the event a memorable one.

Tent Washes

Can you picture the entire area underneath the tent washed in a sea of color? Tent washing (also referred to as uplighting) uses the fabric of the tent above to splash color throughout the space. Lighting of various colors are strategically placed throughout the space, allowing the color to shine high above and illuminate that space.

Colors of bronze, white, light blue, rose, and the like can make guests feel as though they have transitioned into a whole new world once they step under the tent. It’s a soft flow of color, rather than a centered light. This dramatic lighting effect is fantastic for anything from wedding receptions to corporate events.

Incorporating Your Needs

Thanks to a list of seemingly endless choices, when it comes to clearspan tent lighting, you have a lot to decide. The best thing you can do is incorporate your lighting to meet your needs. If your temporary structure is used for logistics, such as manufacturing, construction, or warehousing, LED lights will be your best option.

Similarly, if your running a space intended for customers during the pandemic, such as a theater, restaurant, or retail store, you will need lighting with a little more ambiance.

From string lights and bistro lights to stage lighting, exit lights, and LED lighting, there are so many lighting possibilities. Just don’t make lighting an afterthought. Choose the one that is going to meet your needs and you won’t be disappointed.

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Event Industry

Succeed as an Event Organizer By Following This Party Guide

If you enjoy being an event organizer, professionally or just for fun, and want to really succeed, then it’s a good idea to learn as much as you can! Here’s a guide of the party planning must-haves!

To succeed at anything, you have to start somewhere, right? And, for many, that means starting with the basics – a firm foundation. From there, the only way is up. So, with a lot of hard work and effort, you can find success.

This is a great principle to follow in any industry – including that of an event organizer and/or planner.

Whether you are looking to be an event organizer at a professional level, seem to be the designated go-to social coordinator for your company, or you just always find yourself at the heart of event planning amongst friends and family; there are basics you must always adhere to. Once you have that solid foundation, you are well on your way to success.

Understanding the Budget

Every project starts with a budget. After all, if you don’t know how much money you have to work with, how can you create?

There are few things worse than spending too much money on one aspect of a party or event and not have enough money for another. What guests would be content listening to a well-paid speaker without any food or drink to satisfy themselves with?

Here are the aspects to consider when reviewing a budget:

  • Site rental costs
  • Catering costs
  • Invitation/marketing costs
  • Décor costs, including any rental items
  • Entertainment and equipment fees
  • Professional service fees, such as lighting, electrical, security, etc.

Always have a contingency budget on the side. This protects you should something unexpected occur. You can relax, knowing that there is always money set aside if needed.

Create Timelines and Checklists – Then Use Them!

Are you a list maker? If you aren’t, you need to start. Planning and organizing an event takes skill – it is not something that is merely thrown together. You have a large group of people counting on you to show them a magnificent time. And, if you are doing this professionally, then you have clients depending on you.

Whatever you do, don’t wing it.

Create timelines allowing the extra cushion to get things done in case something happens. This timetable will give you deadlines so that you are not rushing at the last minute. Everything will slowly flow together in a well-organized manner.

Checklists will help make sure that you don’t forget any detail. When dealing with the high demands of a big event, it is easy to get sidetracked and pulled in every direction. This leaves things undone and other things overlooked. By creating a checklist, you can clearly see all the things you have completed and what is left to do.

Timelines and checklists are a great way to maintain organization throughout your event planning.

As an Event Organizer, Think Outside the Box

Do you know how many event planners there are in the world? A lot. For this reason alone, you need to stand out. You need to think outside the box, so-to-speak, if you want to succeed. And, you need something that will make you different from others.

Since we are talking about thinking outside the box, why not market yourself as an outside event planner. By focusing on creating magical spaces from scratch, you can ensure that each and every event is unique from all others.

Besides, individuals who want to have a big event are often looking for something different – and unique to them.

Forego the big permanent venues and such. Then, introduce event tent rentals that can provide a blank canvas to create the most elaborate or down-to-earth events one can imagine.

From elegant balls to downhome barbecues, it can all be done with the transformation that tent rentals allow. And, you have the ability to design the entire event.

Know How to Incorporate a Theme

It is important that you understand just how important it is to incorporate a theme into your events. They can be as serious or goofy as you prefer, or they don’t have to really seem like a theme at all.

But, what they do is bring the entire event together. If you want a successful event, then it needs to flow, right?

Take the time to research and gather information on various themes – and know how to incorporate them into the event of your dreams.

Build Your Network with the Best of the Best

You need a network. If you want to be a successful event planner, you need to know people. So, start now – attend the events of others, ask around, make calls and personal connections – see who is in demand and who has yet to be discovered. Then, begin building your network.

You will want to be sure to include…

  • Culinary experts in all sorts/types of cuisines
  • Speakers of various backgrounds
  • Entertainment connections, including local acts as well as bigger-named acts
  • Service staff, including valet

And any others you think you may encounter in your preferred industry.

Expect the Unexpected – Have a Backup Plan for Everything

Finally, the key that will either make or break your success as an event planner and organizer is your ability to expect the unexpected. What will you do if the speaker you hired gets sick? What if the power goes out? What if it begins to rain at your outdoor event?

Will you be prepared for these instances? Think about it – you will have every attendee at an event depending on you to figure it out. Can you?

You absolutely must have a backup plan for everything. Have a local musician on standby for entertainment. Have candles and lanterns lit up to take the place of the electrical lighting. Use a clear tent rental for all outdoor events, allowing the guests to feel outdoors while still protected from the elements. And, so on.

If you are prepared to expect the unexpected, things will flow smoothly. And, you will have a successful event.

Conclusion

So, what do you think? Are you ready to succeed as an event organizer? This party guide provided you the basics you need to get a great start. The rest is up to you. Go get creative!

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Event Industry

7 Winter Party Themes for Your Tented Event

There are many options when it comes to creating winter party themes; but which one will be right for your party? 

It’s the time of year for get-togethers with friends, family, and/or co-workers. In fact, it often feels like calendars and agendas are just too small to handle all that December has going on. This year is different, though, isn’t it? This year – instead of going to all the parties and events, you have decided to have one!

Here’s the thing – and this is important so make sure you are listening (err reading) carefully: choose winter party themes that are going to make your event a joy to attend. After all, there can only be so many ugly sweater parties. It is time to change it up and have some fun – and here are 7 winter party themes to help you do just that.

1. A White Winter Wonderland

It may seem typical for this time of year, but a white winter wonderland doesn’t happen everywhere. Besides, there is just something cozy about the wintry bliss that makes everyone a bit warm and fuzzy inside. Wouldn’t you agree?

Turn your tented event into an all-white winter wonderland. While everything around you, from walls, floors, ceiling, tablecloths, and more will be white, you can jazz up the space with color lighting using blue hues or – for the most effect – black-lighting. Add some icicles, snow, and more for the full effect.

2. The Snow Globe and Snowflake Ball

Staring inside a snow globe can make you want to just jump inside. They look so beautiful and peaceful, with the snow falling all around. So, what if you could re-design the snow globe idea and turn it into your winter party theme?

You can!

Use outdoor winter elements and bring them under your tent. From park benches and lamp posts to leave-less trees and a ground covered in snow – turn your space into this outdoor magical wonderland. So, how do you top it off and make it a snow globe?

  • By using lights that are dancing around showing snowflakes (or any wintry character of your choice).
  • Or, by opting for snow machines, unleashing the frigid (though, not really) stuff on your guests at random—as if the snow globe was just shaken.

3. Black and White (or Black and Ivory)

Looking to create a magical winter ball? You can do just that with a black and white party. Most often, these get their name due to the formal requirement of a black and white tux.

Allow your event attendees the chance to get out of the house and dress up. Note that the requirement is to dress in all black and/or white – and to keep it formal. As for your décor, it’s going to be classy. And, it should all follow the same color scheme of black and white. This event is for those seeking nothing short of pure elegance.

4. Fire and Ice

This theme seems to be so hot that it is so cool. It takes two polar opposites and combines them into one frigid and steamy event. And it can all take place under your tent.

You will combine elements of both in your decorating. This means hues of blues and white and also hues of reds and oranges.

  • Fire and ice.
  • Flames and snowflakes.
  • Angelic and devilish.

We all have a little bit of both of these sides within us – and it is what makes us beautiful. Therefore, it only makes sense that these fire and ice events would be beautiful and enticing, too.

5. Snow Day

Did you ever have a snow day as a kid? If so, then you know that those were the best days – nothing to do but have pure winter fun, right? Well, bring that fun back to life in a snow day winter party theme.

The décor will consist of snow, of course, and sleds – you simply cannot forget the sleds. Snowmen, snowsuits, mittens, and so on.

This is the perfect party theme that includes kids. Having stations around the event that include things you would do on a snow day, such as arts and crafts (like making and hanging snowflakes) and more can top off the event theme.

The best part? The hot cocoa. Add a hot cocoa bar at your snow day event. Include all sorts of cocoa to choose from and all the fixings, such as marshmallows, peppermint bits, chocolate sticks, and more.

6. Retro Holiday

The holidays always bring about feelings of nostalgia. And, even on the coldest days, you can have a party that will make you feel warm and cozy. Bring back these feelings for your event-goers with the help of a retro holiday-themed party.

Choose a year you want to take it back to, whether it be the 1950s, 1960s, 1970s, 1980s, etc. Then, you can decorate with all the things from that year. Help your guests remember what the holidays were like when they were younger.

Create the décor to include everything from your chosen decade – from the outdoors to the indoors, including the food, clothing, and specialty items.

7. A Winter Picnic

Who says you can’t have a picnic in the wintertime? You can – just indoors. Under the blanket of your tent above, transform the pace into a park-like atmosphere with benches and street lamps.

Then, spread out the wool blankets with baskets of all sorts of cheese and fruits – don’t forget the wine. Let your guests sit back, get cozy, throw a frisbee, and just be. This theme is a surefire way to break the monotony of wintertime.

Conclusion

Hosting a tented event gives you so many opportunities to choose the best winter party themes for your attendees. Why? Because a tent comes with a blank canvas that is waiting for you to get creative. That means you design the space any way you want to.

With a tent, you can even choose your accessories like size, type, sidewalls, flooring, lighting, and more. In fact, it is like taking your theme to the next level because your tent can be totally customized to meet your imagination.

So, what type of winter party theme will you be throwing this winter for your next tented event?

 

Read More:

https://americanpavilion.com/company-christmas-party-ideas/

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Event Industry

You Need an Event Contingency Plan: Here’s Why

We like to think that in the execution of an event, thing’s will always go our way, and often the idea of an event contingency plan is ignored, but it shouldn’t be.

We plan the events and we expect that the event will kick off without a hitch and be the perfect event we imagined in our minds. In fact, we focus all of our attention on this event that we don’t stop to think – but what if something goes wrong?

The answer to this “what if” can make or break your event.

When preparing your event, you have to expect the unexpected. No matter how many details you have perfected, there is always something can destroy what you have worked so hard to plan. And, oftentimes, this is due to circumstances that no one can control.

So, when preparing for your next big affair, make sure you have an event contingency plan in place. Here’s why.

Speaker Trouble

If the guests at your event are expecting a speaker, you need to remember that these individuals are human – and issues may arise.

  • For instance, he or she could get ill or injured and be unable to speak.
  • Or, perhaps transportation mishaps such as flat tires or delayed flights prevent timely arrival.
  • Then again, it could just be some last-minute business that came up.

The reason doesn’t matter as much as the solution.

What will you do if you find yourself in this position on the day of your event? After all, you cannot have an entire event full of guests – and not have the main attraction show up!

You will always need a backup plan. Think of these individuals as second-string speakers.

Discuss in advance with another speaker (or two) that you are looking for a backup – just in case. These individuals should be local and should be available on the day of the event.

Consider a past customer with a great story, another significant name in the industry, or anyone with a great speaking voice that can share the ideas that the guests need or want to hear.

Weather Conditions

Oh, Mother Nature can watch you set up your entire outdoor event and then let loose.

Planning outdoor events have many, many perks. Unfortunately, leaving your event to chance with the weather is the only downfall.

You want your guests to be comfortable and dry. So, when planning your event, be sure to take into consideration how you can make this happen, in both your original plan, and your event contingency plan.

The answer? A temporary tented structure.

Renting an event tent gives you the opportunity to host your party or event outdoors and reap all those benefits while also keeping your guests at a pleasant temperature and not subjected to inclement weather.

Issues With Your Chosen Venue

It often takes a lot of searching to find the perfect venue for your event.

So, what happens when your event is supposed to take place and you get a call that the venue is no longer available – or has been damaged or shut down?

You need an alternate, but finding one at the last minute can prove to be difficult – if not impossible. Again, stressing the need for an event contingency plan.

So, to protect yourself and your event, it is best that you have a backup choice for your venue. Or, choose a venue that you have more control over. You can do this by renting an event tent.

Event tents may be outdoors, but they don’t mean your event will all of a sudden become an outdoor event. With these tent rentals, you gain the ability to customize them – transforming them into an indoor space.

For instance, you can add sidewalls, flooring, and even an HVAC system. You can choose to construct a tent at any location that is convenient for you, whether your:

  • Backyard
  • A local park
  • A vacant parking lot, etc

A tent will allow you to reduce the chances of issues with your venue.

Technical Difficulties

Technology can be so questionable at times. At one moment it can be working absolutely perfect. Then, in the next moment, you will be sitting quietly in the dark.

You do not want this to happen during your event – it would be disastrous!

You need a plan in place should an outage occur. This should include backup lighting and access to an emergency power source, such as a generator.

Know who to call and what steps to do to make it happen – and keep this information handy.

That way, should you find yourself in this situation you will be able to get the ball rolling on a solution in no time.

Turnout Overflow

You put a lot of work into preparing for your event – and you secretly hope that enough people show up to appreciate it.

But, do you ever stop to think about what would happen if too many people show up? You should definitely have a contingency plan in place if you aren’t sure of the number of guests.

Think about this – permanent structured venues have to have occupancy numbers per local fire marshals. This means that only a certain number of people are allowed to occupy the venue during any given moment for fire safety reasons.

If you are having an event that doesn’t require an RSVP, how can you be sure that your guests will not overflow the venue?

As a contingency plan, have a tent rental on standby. Letting the overflow from the event fall over into a tent can be a perfect solution.

In fact, you can even spread out your event between the indoor venue and the outdoor tent. This will allow everyone to be a bit more comfortable, right?

You Need An Event Contingency Plan

Event planners have a tough job making sure everything is perfect, in order, and right on schedule. But, there has to be some consideration given to the issues that may arise.

Having an event contingency plan in place can mean the difference between a successful event and a disaster.

Have backup entertainment. A plan for your technical needs. And a tent to handle the rest.

You will be surprised at just how smoothly everything will flow if you are ready for anything that comes your way.

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Event Industry

The Different Classifications and Types of Events to Host In Tents

When party planning, the types of events you hold typically determine where they will be held. But, that’s not the case with these events! Rather than having to find individual venues, these event types can all be held in one place – under a clearspan tent.

Interested in learning about event management? Perhaps you want to become an event manager. Then again, maybe you have found yourself in the role of an event manager, but you aren’t sure where to turn. Of course, you could simply just be interested in learning about all the different types of events, the way they are categorized, and what each entails.

Knowledge is always good to have – even when it is in reference to throwing a great party!

So, whatever your reason for finding yourself here, we will be sure not to let you do. Let’s dig into the different types of classifications for events – and the types of events that you can plan inside of a clearspan tent.

 

1. Private Events

The private events category is one that is sure to provide you with the longest list of potential events and the largest variance. Why? Because these events are personal.

They are the events that you and your friends design and create. Or those events that bring your family together. Just like their name suggests, they are private. They are booked by an individual (or individuals) and not by businesses, schools, etc.

These events include things, such as:

In other words, any events that are personal and involve private moments are considered to be private events.

 

2. Corporate Events

Oh, for the love of corporate events! Some people love them. Others love to hate them. Some organizations host very few – if any – corporate events while others host so many they get them confused.

Corporate events are considered such when there are planned and organized by a business to offer itself a new level of promotion to build the relationships between its employees – also leading to better the overall business.

So, what falls under the corporate event category? Here is where you’ll find:

  • Seminars
  • Product launches
  • Trade expositions
  • Networking events
  • Leadership building
  • Team building
  • Conferences
  • Business dinners

And, hey, even the annual company picnic would fall under corporate events. Basically, this is where you will find anything, regardless of formality, that is put together by the company itself.

 

 

3. Charity or Fundraising Events

How about those events that are created and hosted for the greater good? You know, the events that are designed to bring in money that will make a difference for some cause. These events fall under the category of charity or fundraising events. 

These types of events – and reasons behind them – limitless thanks to the number of causes from around the world. What they do have in common, however, is that these events are designed to benefit a greater good.

The most common people to host these events are:

  1. Corporations
  2. Schools
  3. Community organizations

In fact, these sorts of events have helped children gain new educational tools, local towns gain new recreational areas, and companies give back.

So, whether it is a formal dinner and masquerade, an outdoor barbecue, a carnival, a speaker series, a silent auction, or something else – just know that all the fun that takes place will result in something positive.

Here are a few of the most popular charity or fundraising events:

  • A Society Ball
  • A sporting event
  • A charitable auction
  • A sponsored event, such as a race or auto show
  • A musical or theatrical show or production

 

4. Sports Events

Sporting events are definitely one of the types of events you should know. However, keep in mind that these events have a different sort of feel. They do not provide a party atmosphere and they don’t raise money for charity. Instead, they bring together people who share the love for one particular sport.

These types of events take place most often outdoors and may not necessarily have a designated spot to do so; including:

  • Football
  • Soccer
  • Bull-riding
  • Horseback riding
  • Polo
  • Hockey
  • Tennis

This means that someone will be in charge of hosting the event – all of which can be done in a tent.

Just because sporting events are not your typical event, doesn’t mean that they shouldn’t end up on the list of different classifications of event that you can plan in a tent. After all, it may feel like a party for someone who plays the sport or for those who enjoy watching it.

 

 

5. Live Events

A live event is just what the name suggests – they are live. These are shows, concerts, festivals, and the like. Hosting these events often requires a lot of planning. After all, then tend to bring with them a lot of attendees and a lot of formalities as far as keeping the flow of the live event while maintaining security and safety.

Generally, these events bring a great number of individuals seeking to witness something or someone. Hosting the event means you need to make sure this goes off without any kinks – or you will be dealing with the wrath of a lot of people. In fact, live events take away the celebratory factor and bring in a greater sense of demand.

Planning is essential.

 

Booking the Events

If you are learning how to classify different events, you need to know and understand the different venues available, and different workings all types of events. It doesn’t matter whether you are referring to a 6-year-old boys birthday party, a bridal shower, a company leadership summit, or the annual county pig races.

Every event is different.

Having the foundation in place for each event is the starting point for building and creating. Choosing an outdoor, tented venue gives you the chance to start from scratch and design an event exactly how you want to. From the layout and the flow to the decorations and design – and everything in between.

You can classify events in any categories that you want to. But, the truth is, it does not matter how you look at them – an event is an event and it is meant to be memorable. As the host or the event planner, it is up to you to make sure that happens.

 

Read More:

https://americanpavilion.com/large-party-tents-events/

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Event Industry

Your Guide to Simple Table Decorations for Any Event

Decorating for events depends on the type of event you are throwing, but regardless of what your celebrating, these simple table decorations will elevate your party.

If you are hosting an event, then there will likely be some level of decorating that needs to take place. For some this may include balloons, displays, or other focal points, such as elegantly draped fabric in an event tent. But, the single, must-have item that is you always need (well, if your event involves tables) is table decorations.

After all, no one wants a plain table.

Sure, tables are meant for eating, but that doesn’t mean they can’t look beautiful. Without table decorations, having large furniture with empty surfaces can make the entire place look drab and void.

Don’t let everyone down for your next event. Instead, brighten up your tables with table decorations. And, no need to worry. Sophisticated décor is not required.

All you need are a few simple table decorations to make your event shine with pizazz.

 

To Flower or Not to Flower?

That’s a question we want to answer for you. There is a good chance that when you hear the words table centerpiece you likely think of flowers. And, why wouldn’t you? Flowers are a classic way to create some of the most magnificent centerpieces and/or table decorations in general.

Here’s the important part: flowers are not the only way to a great centerpiece.

As we move forward with your guide to simple table decorations, it is important for you to know that you can absolutely use flowers, but there are so many other ideas, too.

Approach decorating with an open mind.

 

Table Decorations for Company or Business Events

Whether you are hosting an event for your employees or you are hosting an event for the industry, you need table decorations that speak your lingo. They need to represent your company, whether they have your company name and logo on them or not.

Of course, this will be based on your own brand, but here are a few simple ideas for you:

  • Balloons are a great – and simple – way to handle table decorations at business events. These balloons can be branded with your company name, single words that are relative to your company, or plain. You may even want to consider balloons of various shapes, such as stars. Or, using plain balloons of different sizes to create a floating abstract piece of balloon art.
  • “Getting to know you” cards that can be placed around the table. This can lead to some fun between co-workers and help with team building.
  • Practice tablescaping by using the table itself as the decoration – without focusing on any centerpiece. Mix and match tablecloths, perhaps matching company colors, or simply make a bold statement with their design.

 

Simple Table Decorations for Wedding Receptions

If it is your wedding that you are seeking decorations for, then your ideas are endless. And this is what is important to know: you do not need to spend a lot of time and money creating table decorations for an elegant wedding.

Believe it or not, even the most simplistic decorations can leave the most lasting impression.

Here are a few ideas:

  • Use greenery. Not flowers, necessarily, but greenery. Simple plants in decorated (or plain) planters will add some beautiful color to your tables – especially if you have a tented outdoor wedding.
  • Decorative bottles, whether empty, filled with something colorful or painted in a way that fits the décor.
  • Wooden branches with hanging photos of the couple or with quotes about love. If you plan in advance, ask guests to RSVP with a special quote for the couple and decorate the tables with a mixture of these quotes and photos.

 

Simple Table Decorations for Baby Showers

Baby showers are fun and full of laughs. And, when it comes to table decorations, you can either go with the general pink or blue, have a variety of colors, or follow a particular theme.

Use the centerpiece in part of the baby shower games or try one of these ideas for your next baby shower centerpiece:

  • Rubber Duckies? Fill small, fishbowl-type bowls with blue glass pebbles at the bottom (to mimic water). Then, place a small rubber duckie on top. You can put several of these on the table
  • Place a toy dump truck in the middle of the table. Fill the back of the truck with goodies that your guests will enjoy munching on.
  • Use bright balloons in rainbow colors to create a rainbow balloon bouquet. Put a layer of cotton in the middle of the table (under the balloons) to get the full clouds and rainbow effect.

 

Decorations for Birthday Parties or Other General Celebrations

Birthday parties and other general celebrations are meant to be fun and memorable – no matter what or who you are celebrating.

Keep your guests entertained and joyful with these simple table centerpieces. And hey – who said table decorations were just for show?

  • Games can keep your guests occupied. Use travel versions of your favorite games as the table centerpieces. Just make sure to put more than one at each table so all guests have a turn.
  • Paint a hula hoop to match your décor and suspend it from the tent’s ceiling. You may want to add streamers or balloons to the hula hoop.
  • Add a serving tray with various bottled or canned beverages. Have an ice bucket with serving utensil readily available, too. This is both a unique yet useful centerpiece idea.
  • Make it a tropical celebration by using a pineapple for a vase. Add bright, vibrant flowers (we know, flowers) is definitely a perfect touch. This is great for outdoor parties and festivities.

 

Conclusion

There is no rule when it comes to table decorations.

You can get as creative as you want – and use the most unique items when doing so. Your centerpiece could even be incorporated into the theme of the event –or the event itself.

Remember, table decorations are a way for you to add your personal touch – and reach your guests at a closer level. As they sit the table you have designed for them, they should view your piece with awe or joy.

Then, you know you chose it well.

 

 

Similar Blog Posts You’d Enjoy:

Pavilion Decorations: 5 Steps to Decorate a Tent Rental

7 Party Tent Accessories You Need (and Have Never Thought of)
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Event Industry

How to Ensure You Plan Sustainable Events (and Why You Should)

We’ve caused a lot of harm to our planet, and it’s now up to us to protect what we have left. You can do just that by planning sustainable events.

While most of the damage came before mainstream society was truly aware that it was happening (or, at least understanding the depth of the problem), the time to halt and reverse that damage is now.

  • Many new products have come on the market to offer a greener way of doing things.
  • Many individuals have now taken a minimalistic approach to life.

And, slowly but surely, people are starting to get on the bandwagon and heal our ravaged world.

If you are in event planning, that means you regularly create a social situation that brings many people together. You have a great platform to promote a greener lifestyle. And, you can do it without ever even mentioning sustainability.

 

What is Sustainability?

Speaking of sustainability, what is it, exactly? To be sustainable, an environment needs to be able to function naturally while remaining balanced.

In other words, as a human race, we need to tackle things such as poverty and hunger, economic strength, education, and growth, etc. while also addressing such issues as climate change and environmental damage that we have ultimately caused.

To be sustainable, everything needs to balance.

Before you shake your head, know that it is up to each and every one of us to do our part restore the environment and everything in it.

Each action, each step can make a difference, regardless of how small. It is all part of moving towards sustainability.

 

Why Plan Sustainable Events?

So, why plan sustainable events? Think about it – if one person taking one action can make a difference, imagine what 50 or 100 could do.

If you are hosting an event for a large number of people, that is a lot of mess you can potentially cause. The waste, trash, and such from a large event can add harm to the environment.

Now, consider yourself someone who plans sustainable events. You host an event for hundreds – thousands – of people and you do so with heart. You manage to get many people under one roof without waste.

It’d be impressive and leave a lasting impression on the attendees. Good habits are a great thing to pass on to others.

If you are ready to take the wise step toward planning sustainable events, then this list is a great place to start.

 

 

1. Avoid Paper – Go Digital

After you make your guest list, stop. Do not reach for paper invitations. This may seem more classy, but it is also more detrimental to the overall health of the earth. Instead, go digital.

There are websites, such as evite, that allow you to create creative and unique digital invitations and email them to your guest list. Since nearly everyone has access to email regularly, you can reach your potential guests rather quickly. Plus, no need to wait for the returned RSVP card.

A simple click of a button will let you know whether or not to expect a guest.

 

2. An Ideal Location

Choosing an ideal location for a sustainable event means you will want to keep a few things in mind.

For example, hosting the event in a remote location means that your guests will all have to commute to the destination. Having hundreds of people make their way to your event using automobiles is not the most sustainable way to go.

Instead, choose a location that is in a highly convenient area. Thanks to the availability of eco-friendly tents, you can create your venue in the best location regardless of having a building. Besides, clearspan tents are so versatile, that many can be constructed on any type of ground.

Choosing a sustainable reusable tent for your next event means:

  • You can have the perfect venue without causing any lasting damage.
  • Make use of the outdoors as a backdrop to your event. Let it be a natural décor.
  • Many tents are made of recycled fabric, making it a great investment from the get-go.

 

3. Food and Drinks

You don’t need to go big or go home. Instead, think smart when it comes to offering food. Sure, you absolutely need to feed your guests. But, they don’t need to feel miserably full and pack take-home bags for later.

Instead, get a general headcount and wait to finalize it until closer to the event.

As for the plates and cups that you utilize, avoid those that are not biodegradable. If you can use reusable dinnerware and drinkware, then do so. If not, be sure that your choice is one that will benefit the planet rather than harm it.

With as many guests you may have eating and drinking, you want to keep the waste to a minimum.

Donate any leftover food.

 

4. Manage the Waste

Think of all the party favors you have received over the years. Or, how about all those koozies, magnets, and pens you have received from conferences and work events.

  • How many of those items are necessary?
  • How many did you keep?
  • How many took up space in your drawer for a while before you simply tossed them out?

Manage waste. Don’t waste money on these items for them to eventually find their way into a landfill.

You will want to consider the waste that comes with decorations, too. For example, paper flowers, banners, and so forth.

Is it really necessary?

You will just toss it in the trash when the night is over, right?

Instead of all of this and to help you manage the waste at your next event, consider leading with an experience rather than a take-home gift. After all, people are more likely to remember a neat experience they had.

As for decorations, consider using decorative lighting that can even be used to project your company name or message on the wall.

 

Conclusion

Efforts to reach sustainability are not going to diminish and it is up to you to do your part. If you are planning sustainable events, take steps to make sure that you are adding to the greater good.

Find a convenient location, rent an eco-friendly tent, and minimize your waste as much as possible.

 

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Event Industry

How to Find the Best Event Tent Company for Your Needs

Tents can be used for an unlimited amount of things, from events to natural disasters; but finding the right tent company for your needs can be difficult.

Renting a tent is not something you do regularly. So when the need arises, you may be left scratching your head.

These days, you can find a ton of tent companies available. But, how do you know who can help you with your needs? And how do you even know where to start?

To help you with this great task, let’s break it down just a bit. We will start here: you need a tent. Now what?

 

1. Have an Idea of What You Will Use the Tent For

Now that you know you need a tent, it is important to have an idea what it is to be used for. Tents are common for events, such as:

However, they are also used for things such as construction site storage, natural disaster cleanups, agricultural needs, and more.

Saying, “I need a tent,” won’t get you too far unless you know why you want the tent. Knowing what you intend to use it for will also help you find the right tent.

— For example, if you are using your tent for tractor or construction machine storage, then you know it has to be a certain size and have the appropriate openings to allow the machines to enter and exit the tent safely.

— Or, if you are having an elegant, black tie dinner, it is unlikely that you’d want just a simple tent. You would probably be looking for one a bit more classy.

While you don’t have to know the exact details of your event or need, the more specifics you can give, the better.

 

2. Know the Size of Your Need

That brings us to the next bit of information you need to discover: how big of a tent do you need? The size of your tent will depend on which tent company you can work with.

As discussed above, if you are going to be storing large items or machines, you are going to need the space for them. But, if you are having a party or other event, it is important to have an idea of the number of guests you anticipate.

After all, there is a huge difference between a tent for 30 people and a tent for 300. The size matters.

 

3. Know Your Location

In order to select the right tent for your needs, you have to know the location.

Where will you be setting the tent up?

— Will it be on grass? Concrete? Asphalt? And, how big is the space?

— Will it be large enough to accommodate the tent that fits your need?

These are all very important questions to ask. After all, if you do your research and find the perfect tent for your needs, but it won’t work in the location selected – or required – then you can’t use the tent at all!

So, as you look for the right tent – and the right tent company – know your tent’s destination.

 

 

Looking for Accessories?

Depending on what you plan on using the tent for, sometimes just a tent won’t give you everything you need. Sometimes you need a little bit more.

For example, if you are renting a tent for a wedding and reception, then you may need a few things, such as tables and chairs.

Or, if you plan on dancing the night away with your festival under the stars, you will want a dance floor.

A few other accessories available that you may want to consider or need are:

Even choosing an HVAC (heating, ventilation, and air condition) system may be something that you need to fulfill all of your needs.

So, whether it is a party, a corporate event, or the assistance of a tent rental for your business purposes, there are so many accessories that you can choose from to create the perfect tent rental experience.

 

American Pavilion’s White Glove Service

Let’s say, for a moment, that you are struggling to decide what you should do for your event.

— How should you design your tent’s layout?

— Do you only need one large tent or should you consider two smaller tents?

There are so many things you need to consider and address when you are planning an event or choosing to simply rent a tent.

Instead of standing there scratching your head because you can’t decide what you should do, or what tent company to go with, why not have someone help take some of the pressure off?

In fact, why not let someone handle this for you?

American Pavilion’s White Glove Service is just what you are looking for.

This service gives you the chance to have professionals help you with the many details that you must conquer when it comes to any large event. For example, you won’t be facing these things alone:

  • Determining the initial event plan
  • Securing necessary permits
  • Tent and accessory rental
  • Installation of the tent and other rental accessories

Sure, American Pavilion simply rents tents. They also rent tents with many accessories to choose from. But, this tent company also takes it a step further with tents that come with a professional hand to guide you through.

 

 

If You Are Looking for the Right Tent Company…

If you are looking for the right tent company,  then there are a few things you will want to go with someone you can trust. Why?

Because unless you are utilizing your tent for business purposes, you are likely expecting a lot of individuals who are counting on you to host a great event.

The tent company you use can either help you make your event a success or drag you down with major disappointment.

If you are looking for a company that will be on your side, guiding you with all the accessories you need to come out on top, then that is the type of company you need.

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Event Industry

Standing Out at Conference Events Is Difficult. We’ve Got You Covered.

There are thousands of people and hundreds of brands at conference events, which means standing out among the crowd can be difficult. It doesn’t have to be with these five tips.

In a crowd of a thousand, you want to be that one that stands out and gets noticed. Of course – who doesn’t?

Especially when you are trying to promote your product or service. But you don’t have to find yourself lost and lonely.

Believe it or not, there are things that you can do to help yourself stand out and be noticed when you are at conference events with many others just like you.

All you need to do is learn these tricks and you’ll be pulling ahead of the crowd in no time.

 

1. Location Is More Important Than You Think

You may think that as long as you have the best product (or service) or you have the booth with the boldest statement that you don’t have to worry about where you are located at conference events.

In fact, you may even think that having a booth in the far back corner may serve you just fine as long as you have everything else in line.

Perhaps you’d like to think again.

The location of your booth at a conference is much more important than you’d think. Those companies seeking to gain the most exposure are often found at corner tables or on islands – away from any neighbors. Let’s explain.

You can’t physically make anyone visit your booth. And, while sometimes making a bold statement with your booth can actually draw a crowd, it is not always a guarantee.

Having a booth where people will often walk by on their own – such as on a corner – means that you have a higher chance of getting noticed.

Those who choose to go with a booth on an island gain the benefit of not being surrounded by others in close proximity. And, since the eyes have to focus somewhere – they can focus on these islands, uninterrupted.

 

2. Be Visual

We’ve talked about bold statements with your booth. And, while it may not be the say all when it comes to exposure, it surely does help – especially when combined with a great location.

What do you think about when you visually see conference events? Likely, booth after booth after booth. Some may have signs and others may have logo tablecloths, but what happens when all of them get pushed together?

They easily get overlooked.

If you are wanting to be visibly noticed at your next event, consider getting a tent. This customizable, branded signage can have your name, logo, company colors, quotes, and more.

However you can transform the tent into something that will let everyone notice you, that is what you do. Stand out from the crowd.

And, yes, even using your tent for an indoor event works, too. So, don’t hesitate to do so.

 

 

3. Take Hold of the Power of Social Media

Social media provides a great way for you to get your name out there – and interact – with those in attendance at an event. With the use of special pages and hashtags, you can easily get your company heard.

  • Know which events you will be attending and shout out to your followers before the event. Let them know you will be there and encourage them to join you there.
  • Entice those at an event to visit your booth. Offer prizes, giveaways, games, and more for them to enjoy.
  • Once the show is in full effect, keep interacting with your followers on social media. Engaging them and keeping them interested in the best way to spread the word about your company and what you offer – and how (and where) to find you.

Keep social media fun and interactive. And, of course, don’t forget to upload pics of your booth – and tent – onto social media.

The more recognizable you make your booth online, the easier it will be to spot you in person. And, if you have a great social media presence, that can be a great thing.

 

4. Choose Your Conference Events Wisely

Going to any and every event available in your niche (and those outside of it) can end up costing you a lot, both in time and money.

To get the best benefit from the conference events that you attend, be sure that you attend the right ones.

What does that mean for you?

It means you should let go of the smaller, community events that may or may not bring you a new client or two.

Instead, focus your time, skills, and presence on the attendance that will bring your company the forefront of potential buyers.

Think about it: You can attend your local town fair and have 5,000 people walk by your booth.

But, if none of those individuals have any interest in your service or product – and are in no way associated with your target audience – then you’ve just wasted your resources.

 

 

5. Don’t Be Afraid to Do Something Different

Most people strive to fit in. But it is the one who goes above and beyond to stand out that leaves a lasting impression.

If you are hoping to stand out for the attendees at your conference event, then you need to change up the way you do things. Don’t be like everyone else.

Invest in a tent and customize it. Make it speak for you.

That way, others can know where you are and who you are without you ever opening your mouth. Offer games and prizes. Serve snacks and drinks. Be loud, be goofy, play music, etc.

Whatever you can do to draw attention – in a positive way, of course – then do it.

Not only will the attendees find you, but they will be more likely to remember you, too.

 

Conclusion

Standing out at conference events is difficult. But, thanks to great ideas you will be covered and standing proud.

Get yourself noticed by choosing the best location, promoting yourself and the event on social media, and choosing to attend the right event.

Then, add a customized tent so you can be easily spotted by everyone who is looking for you.

Categories
Event Industry

How to Have the Best Trade Show Display Tent

Creating the best trade show display tent will gain the attention of customers and help to make your trade show more successful. Use this guide to help.

Trade shows can be busy, chaotic times, but they can also be the perfect opportunity to get your name – and your product or service – out to many people in a relatively short period of time.

Because trade shows draw such a crowd of vendors or attendees, you may be wondering how in the world someone is going to remember you over everyone else.

This is where you have to get creative and make yourself known.

How do you to that?

It starts with the first thing potential buyers will see – your trade show display tent.

 

It’s All About the Color

Imagine, if you will, going to pick out your new car. When you arrive in the lot, all you see is a sea of white and grey cars.

But then, off in the distance, is a bright and shiny red car.

Would you opt for one of the regular cars that look like the next one? Or, would you begin making your way through all the boring cars to the eye-catching red one?

That’s what we thought. Red is not the only eye-catching color, though.

Here are the most popular colors for those looking to make the sale:

  • Red is a color of power. Just like in the example above, it demands attention. It can catch an eye from across the room and holds it, just like the red car.
  • Blue is cool and calming. It can give a feeling of trustworthiness and loyalty. Whether it is the use of the color blue or blue lighting, this color can be a very inviting choice.
  • Green is a mixture of being a money color and being clean and sleek. Its association with the environment can give a boost to the reputation of your company.
  • Orange is the color of energy. Its powerful enough to get people pumped and ready to jump on whatever it is you are selling.

Choose the color for your trades how display tent that will be suit your needs – and your intentions for the show.

Have your trade show display tent customized with your chosen color and your logo or brand. Remember, you are just like all of those around you – so make yourself stand out.

 

Create the Perfect Environment

You’ve got yourself a trade show display tent for your trade show space, now you need to create the perfect environment underneath it.

1. First and foremost, you want to keep a clean space. The last thing you want is to crowd your potential buyers in a cluttered, disorganized tent. This is a very big turnoff that will leave you without the sale.

Keep your space organized and neat, allowing people to move freely in your trade show space.

2. Next, you are going to be exhausted after manning your booth. Imagine the potential buyers who have been walking and walking through aisle after aisle and tent after tent. They are going to be tired, too.

So, why not offer them what they are looking for?

A place to sit down.

And, we aren’t just referring to some metal folding chairs. Provide your guests with a comfortable lounge to kick back and learn about all you have to offer. Informally, of course.

In other words, invite the attendees to stop by your booth, sit down, relax, and chat with them. It’s a great way to get them to stay awhile as they learn about your company – and you learn about their needs.

3. Lastly, keep the lighting under the trade show display tent inviting. Depending on the venue, the lighting can be too bright – or not enough.

Provide your patrons with the perfect amount of bright LED lighting to showcase your booth and all you have to offer within it, but not too bright that they will feel as though sunglasses should be provided.

 

 

Make Your Trade Show Display Tent Interactive

It’s likely very believable that more people will tend to remember your trade show booth if they spent some time there engaging in something interactive, rather than simply walking by and grabbing a free pen.

Interactive booths will grab – and hold – attention. Here are a few ideas:

  • Host a giveaway (this is a great way to pick up leads, too).
  • Host a game show or contest.
  • Use iPads for quizzes or to gather information.
  • Provide a hands-on example or experience that fits your product or service.
  • Give out samples of whatever you are selling – or something that relates to it.

Remember, you want to entice attendees to spend some time with you so that you may reach out and either get a sale, gather information, or plant a seed in their head.

 

Give Away Freebies at Your Tent

Who doesn’t like freebies? Everyone likes them. At trade shows, many people are found walking around with bags full of free koozies, pens, t-shirts, hats, cell phone cases, and more.

Anything that can be branded and given away will work.

Attendees love getting this loot. But, what can you give away that will set you apart from the next booth?

Things such as:

  • Samples of what you are selling.
  • Chocolates or other sweets.
  • Travel alarm clock
  • Backup cell phone charger (or provide a charging station at your booth!)

Playing into what your company sells or stands for can be fun, too. For example, if you want to emphasize that you are an environmentally-friendly company, provide a reusable, recycled coffee cup.

If you want to show that you support the potential client and will make their job easier, provide a free 5-minute chair massage. Get the idea?

 

Take It Social

Finally, take it social. Prior to the trade show, set up your display booth and take some pictures. Then, begin a campaign on Facebook, Twitter, Instagram, Snapchat, LinkedIn– or whatever platform is most relevant to your business.

Post pictures, give insights as to freebies or contests and persuade those coming to make their way to your booth.

By giving them a visual, they will be able to spot you when the time comes.

 

Conclusion

Trade shows can be the perfect time to fulfill your leads list, but they start with an amazing trade show display tent.

So, be prepared, stand out, and make the best use of your tent space. You never know who you’ll meet.

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