Category: Event Industry

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Event Industry

Should You Buy or Rent Your Event Tent? The Pros and Cons of Each

Event tents are perhaps the most versatile temporary structure on the market. And for good reason. With new designs, such as those of clearspan tents, they can be constructed nearly anywhere. Gone are the days of having to have the perfect, flat surface with extra space for guy lines.

Today’s event tents can be erected on any type of surface and don’t require the extra guy line space. This makes them ideal in so many situations – and for so many different industries. You will find them being used:

  • By our United States military.
  • By construction companies.
  • By agricultural organizations.
  • By schools and universities.
  • By sports teams and community sports complexes.
  • By disaster relief
  • And many large corporations, too.

The best part is that they are affordable to just about everyone thanks to the option of purchasing or renting. This means that not only are they available to large companies, but also to small business and private individuals, as well. However, as with everything in life, there are pros and cons to both.

The Benefits of Event Tents

Before we talk about all the good and the bad about purchasing or renting event tents, let’s take a moment to just talk about all the reasons why you’d even want to have this consideration,to begin with: the benefits of event tents.

If you are in need of a temporary structure, you will want to consider a tent. Here’s why:

  • They can be customized to meet your needs.
  • It doesn’t matter what size you need, you can find a tent to fit smallest – and largest – of spaces.
  • These temporary structures can provide you with an outdoor space that has all of the perks of being indoors.
  • Your tent can come with accessories, such as flooring, lighting, side walls, and even an HVAC system.
  • The fabric of the tent can be transparent or opaque.

You will find that event tents are strong and sturdy, allowing you to remain safe during any inclement weather that may appear in your area.

So, whether you are having an event or in need of a tent for business purposes, you will find that there are many benefits to a temporary tent structure. Now, you just need to determine whether you will purchase one or rent one.

Should You Buy One or Rent One?

The question – should you buy or rent an event tent – is one that you will want to answer before you need it. Both are great options, depending on what you are using the tent for, how often you will be using it, and what your budget is.

For some, it will make sense to simply rent an event tent as needed. For others, however, it will only make sense to purchase the tent and always have it at your fingertips in case it is needed. Let’s take a look at the pros and cons of each.

What Will You Use It For? How Often Will You Use It?

What you intend to use the tent for – and how often – will play a large factor in deciding whether you want to purchase or rent the tent. After all, if you only intend to use it once, does it make sense to purchase a tent? Would you find ways to use it more n often if you had it? If you buy an event tent, will use it regularly?

To rent…

The idea behind renting an event tent is because you have a temporary need. Perhaps you are throwing a birthday party or a one-time trade show. It may not seem worth the extra money to purchase a tent. In fact, if you may want to consider renting a tent if you are using it for:

  • A wedding or reception.
  • A birthday party.
  • A corporate picnic.
  • Or any one-time event.

To buy…

Those who are looking for a more permanent solution for their tent needs may want to consider buying one. It may cost more initially but having the ever-present and ready to use tent structure will be worth it in the long-run.

You may want to consider buying a tent if you are using it for:

  • A farm or agricultural use.
  • As a means of storage.
  • As relief for natural disasters that can occur at any time.
  • A sports complex or training facility.
  • Weddings, receptions, or other celebrations.

THE PROS

Now, let’s get down to the nitty-gritty. You need a tent. You are on the fence about purchasing and renting.

Renting

  • If you are using a tent for a one-time event, such as a wedding or party, then renting will save you money.
  • If you don’t have a place for storage, then renting allows you to use the tent and give it back.
  • You don’t have to worry about providing maintenance on the tent, as once you are finished with it, you return it.

Buying

  • If you are in need of a tent for a continual purpose, such as for your construction sites or to hold your livestock, paying rental fees can be exorbitant. You’d be in a much better financial situation if you just bought your own tent.
  • Buying a tent means it would always be right at your disposal. No need to wait for delivery.

THE CONS

These cons are definitely something you want to consider.

Renting

  • Requiring your tent for more than one occasion or for an extended period of time can add up in costs.
  • Although the process is rather quick, you will still have to order your tent in advance.

Buying

  • Buying a tent means you’ve got to have a place to either erect it long-term or a place to store it when it is not in use. Depending on your resources available, this could add extra costs to maintaining the tent.
  • You will be responsible for the upkeep and maintenance of the tent and its fabric.

 

Event tents are wonderful additions to any outdoor event or need for cover. It’s not a matter of deciding whether you should get one – you should. But, rather – should you rent an event tent or buy it?

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Event Industry

5 Ways A Tent Helps with Branding and Event Marketing

Every business needs to engage in branding, it’s an essential part of being a business owner. Now, branding and event marketing can be easier with event tents.

You are working hard to get your brand name known and you are beginning to realize that it is tough work.

Branding and event marketing takes time, dedication, and strategic planning. And, of course, for every successful step you take, you will find that you fail with many others.

 

Does an Event Tent Help With Branding?

Face the facts – the branding and event marketing world is tricky. Yet, brand awareness and exposure is essential, especially at events and trade shows.

Event marketing is imperative as companies that do not attend events suffers a loss of brand awareness up to 5%.

If you want to get your brand out there, then you need to always be one step ahead of the competition. Many of your decisions may involve a lot of trial and error. But, one way to always come out on top is to have your own tent.

Sure, a tent may sound like a silly thing to benefit your branding needs, but you may be surprised at just how many ways it can help.

Here are 5 ways a branded event tent helps improve brand awareness during event marketing.

 

1. Tents Are Customizable. 

No tents are created equal. Well, technically they are, but when you choose to customize your tent, you can end up with something all your own. Event tents are incredibly versatile, which means you can customize tent rentals to match your brand.

  • Size: The size of your tent can be determined by your needs. In other words, you can custom design the tent to fit your needs, not the other way around. Every time you utilize it, it will be the exact space you need.
  • Color: The color of your tent can be changed. Forget the boring, usual, bland white. Customize your tent with your brand’s colors or logo. Even when you are in a position to not have an actual sign, your tent can speak for your brand.
  • Accessories: Choose flooring and side walls. Depending on your needs and what your brand is all about, you may or may not need flooring or side walls. But, keep in mind that the option is there for you.

You can customize your tent rental any way you need to. The point is to make it yours.

Keep it organized and designed in a way that it can appear to be your home base, so-to-speak. No matter where you are or what event you are trying to take advantage of, the tent can keep your company looking put-together.

And that can set you apart.

 

 

2. An Event Tent Helps Generate Credibility.

Consider these two scenarios outside a major football game:

  • One. A man is standing on a corner on the far side of the stadium parking lot. He is holding up merchandise that he is trying to sell to the sports fans. Next to him is an open box that he seems to be working out of.
  • Two. A brightly-colored tent is set up at the edge of the stadium parking lot. It is decorated with a professional logo and is filled with a well-organized sale and display area.

They are selling the same product.

If you had money to spend, who would you turn to? Would you feel comfortable purchasing from a lone man and his box? Or, would you feel better about spending money on something that looks like it is backed by a reputable company?

Not only are event tents eye-catching, but they boost your credibility as well.

 

3. They Help You to Get Noticed.

Quite often, popular events can get overcrowded with people. With so many vendors and many more attendees, it can be easy to get lost in the crowd. If you rent a tent – great.

You and a few other white-topped, fabric tents will stand out among the rest. But, if you use your customized tent, then you will separate yourself from everyone else – which is crucial for branding.

You cannot blend in and expect to get noticed. Instead, you do what you have to do to get recognized time and time again. Not only does that mean you will distinguish your brand, but it also means you will begin to see a development in brand loyalty.

All from a tent.

 

4. A Tent Helps Give Exposure at Events.

If you are interested in event marketing, then you will often find yourself put in the forefront of community events and other important social functions.

Many times, these events are covered by the media. This is especially true for those that have a newsworthy cause behind them.

If you’d like some free publicity for your brand, then it would pay to find your customized tent in the back of the video camera’s shot.

However, if you want to be noticed, you will have to stand out. And, those watching the news clip will need to see your branding – and be able to know who you are and what you are about. All in, say, 5 seconds.

So, yes, your tent can give you free exposure.

 

 

5. Tents Can Give Customers a Sensory Experience.

It has been proven time and time again that a sensory experience helps us remember things. Whether it is in school, learning a new hobby, or just training for a new position.

Hands-on, real life sensory experiences can stimulate your brain to create solid memories.

Now, imagine being able to provide a sensory experience to all the customers that you come in contact with. No simple web address or even just a handshake. But, with a tent, you can provide your potential buyer with an all-consuming experience that will help implant your brand in their mind.

Make your tent space welcoming, both visually and audibly, and comfortable.

This will surely help with your branding.

 

Conclusion

Branded tents are a necessity when it comes to branding and event marketing. They can act as your transportable office.

You will look credible and professional while making a statement to your customers. Don’t waste time making branding decisions that will never set you apart from others. Instead, customize your tent and place yourself where you can stand out.

It is very possible to successfully brand your product today – with the right moves. Choosing to incorporate your tent into the mix can lead to some extraordinary results.

How will you use your tent? Don’t miss the opportunity.

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Event Industry

Party Tent Rentals: 9 Surprising Facts You Didn’t Know

Utilizing party tent rentals comes with many benefits — but did you know these 9 things about rental items?

Every event and party is different from the next. Some are extravagant, others are laid back. Some have an extensive guest list, while others are small and intimate.

There are holidays, occasions, and just simple get-togethers. Some parties are personal, while others are corporate. Whatever the reason, just about everyone likes a good party or a successful event. And, having everything prepared and put together just right can create that perfect atmosphere.

Party tent rentals are incredibly important to outdoor parties and events. You cannot trust Mother Nature – or your local weather person. So, to be safe, it is best to rent a tent for you outdoor event.

It will keep your guests safe from any inclement weather, of course, but did you know that tent rentals are so much more than just a shield from the weather?

Here are 9 surprising facts you likely didn’t know about your tent rental.

 

1. You don’t have to set it up yourself.

Have you ever gone camping and tried to put together your tent for the first time? Imagine having to put together a tent that could hold 200 people!

When you rent an event tent, you will find that it comes with a crew of people who construct the tent for you. You can continue focusing on putting your party or event together and leave the rest to professionals.

 

2. It Is Much Stronger Than You Think.

Tent rentals are able to withstand quite a bit of rough weather. Thunderstorms and the like will leave you and your guests dry and content underneath the tent.

If you encounter inclement weather while your event is taking place – you won’t have to cancel.

 

3. Your Rental is Flame Retardant.

Parties and events can often involve entertainment. And, at times, this entertainment can get a bit risky.

You will be comforted knowing that your tent rental – a Clearspan tent – is designed with fabric that has been protected with a flame-retardant. This is a great safety feature for you and your guests.

 

4. Party Tent Rentals Come in All Sizes.

Believe it or not, party tent rentals do not come in one standard size. In fact, they come in a wide variety of sizes.

That means that your tent can be customized to meet your specific needs, whether you are having a 40 guest birthday party, a 400 guest wedding ceremony and reception, or a 1,000 guest trade show event.

Typically, you will find that the range in size is from 10 feet wide to 162 feet wide – which is the largest in the country.

It should not be a surprise that you are able to find exactly what you need in these easily customizable rental.

 

5. You Can Add an HVAC to Your Rental.

Holding an outdoor event during extreme hot or cold temperatures can easily sway your mind toward an indoor venue. It doesn’t have to, though.

That is one of the best hidden secrets of temporary tent rentals.

HVAC systems are heating, ventilation, and air conditioning systems. They can keep the space under the tent cool or warm, depending on the need.

Having this option means that you can still hold your event or party exactly where and how you want it – and you don’t have to find an indoor space to do so.

 

6. Your Tent Does Not Need Flat Ground.

If you’ve been camping, you probably know that there is a certain type of ground that you look for. You want it flat and you want it to have good ground for holding the stakes. You also know that it has to be soft – not concrete.

That is much different than a tent rental. So, any knowledge you have of tents should be disregarded.

Clearspan party tent rentals are like no other. They have no guy lines, no stakes, and do not require a specific ground type to be erected. Therefore, it does not matter whether you choose for your venue to be in a nearby park, a backyard, or even an empty parking lot.

Rest assured that clearspan tents can be constructed just about anywhere – which leaves you with a ton of location options for your event.

 

 

7. You Will Find No Poles in the Tent.

Most people tend to think of circus or carnival tents when considering a rental. And, if so, then you likely picture the poles throughout it, holding up the ceiling.

Surprise – if you are looking for a wide-open space for your party or event, then party tent rentals are a great choice. Unlike what you may be imagining, you will find any poles in the middle of it holding its foundation in place.

This is important to know when hosting a party or event because it means that you have a greater use of space. Not all venues – even banquet halls – can give you this option.

 

8. Tent Rentals Can Come With White Glove Service.

What if you wanted to have a party, but you just didn’t know where to start? Imagine calling a rental company and having everything taken care of for you.

This is called white glove service – and it is really a thing. If you didn’t know about it, now you do.

Tent rental companies often have connections with other vendors, too. So renting a tent can be a one-stop-shop for your party needs.

 

9. Your Tent Rental Has Optional Accessories.

Last, but not least, renting a tent can come with optional accessories. A few of these accessories may include:

  • Flooring
  • Sidewalls
  • A dance floor
  • A disco ball
  • Tables and seating
  • Lighting
  • Table cloths
  • Ceiling fabrics

There are so many benefits to renting a tent for your next party or event. It’s simple and can provide you with everything you need to make it a successful and enjoyable space.

So, whether you are a seasoned party-thrower or you are just getting your feet wet, don’t discard the impact party tent rentals could have on your next event.

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Event Industry

5 Trade Show Planning Techniques to Be Successful

When it comes to designing and implementing a successful trade show, there are many details that need to be addressed. Business events are no small feat and require particular trade show planning and management techniques to be successful.

From every angle, specific steps need to be taken to ensure the overall success of the event.

 

Why is trade show planning and management important?

Take a moment to consider all the trade show planning that is necessary for a successful event.

First, you must decide on a location/venue. Then, you must design the layout and theme of the show. Enticing vendors to partake in your trade show is another very important aspect. And then, of course, getting the right people to attend.

If one part of this equation is off, it could ruin the entire event.

With a trade show or convention looming in the near future and victory in mind, let’s look at the key points and techniques that you will need to find success.

 

1. Choose a convenient location

If you want anyone to attend your trade show, you are going to need a convenient location. This is the first step in trade show planning.

Face it – no one wants to drive out of their way to a location that is going to be either difficult to access or less than ideal for the event.

So, what does that mean? It means that you better be selective when it comes to your event location.

The best piece of advice you will get will be to utilize a temporary event tent structure. These are able to be used at any location – whether you choose grassy ground, dirt, or a vacant parking lot. You select a location that will:

  • Be easily accessible by vendors and attendees.
  • Have ample amount of space to accommodate all in attendance.
  • Provide easy loading and unloading for vendors, caterers, etc.
  • Make parking a breeze.

Benefits of a Tented Space

Once you find a space that allows all of this, then you go to work on your tent. Your tent rental has a ton of options and can be customized to meet the exact needs of your trade show.

In fact, temporary structures offer accessories:

  • Sidewalls to enclose the structure.
  • HVAC climate control to keep the space as cool or warm as you need.
  • Sizing to fit your needs, large or small depending on the size of the event.
  • Clear paneling, elaborate doors, and spectacular flooring.
  • A wide-open space to design a customized layout just for your trade show.

Tent rentals can have all of the conveniences of an indoor space while providing you with a space to design your ideal layout. You get to choose to location and the layout and design – sounds like a win-win, doesn’t it?

 

 

2. Design the layout with adequate space

A successful trade show is not going to have a vendor on top of vendor and no room for guests to navigate. If you want to make sure you do not get return vendors or guests, then go ahead and cram it together.

However, since you are here, you are looking for a successful trade show planning tips, so you will want to design the layout of your venue while keeping adequate space in mind.

Your vendors should be able to set up their booths without feeling like they are sharing space with the person next to them. Your guests should be able to roam easily and freely – and should be able to access any booth along the way without too much clutter or congestion.

 

 

3. Solicit vendors and sponsors

Successful trade show planning also includes finding vendors. After all, if you don’t have many vendors, who will want to attend?

Filling up your space with vendors can entice industry insiders to want to come. The more vendors, the more opportunities. And, the more opportunities, the more attendees.

Solicit those who may be interested and provide them with info about the trade show, a layout of the event, and vendor registration info. Be nice and let them choose their own booth location.

Sponsors can help to greatly reduce the costs associated with hosting a trade show. By donating money to your event, they can have their name displayed on a banner or other material throughout the event.

It is a small price to pay and it benefits both parties. Don’t disregard this money-making tool.

 

4. Determine the entertainment and pick a caterer

Trade shows are a space where those in the industry can come together and learn, network, and everything in between. But, it should also provide a time and space for mingling.

Consider booking some sort of entertainment, such as a band, a speaker, a DJ, etc. and promote it as you promote your trade show. This can give the attendees a heads up that there will be a little bit of party mixed in with a little bit of work.

As for food – feed your guests. Hire one or more caterers to provide drinks and bite-sized foods to munch on. Keep it easy and simple – without too much fuss and too much cleanup. It is not at all common for trade shows to offer plated meals, but the entry ticket should include some sort of concessions.

You will also want to make note of this, too, on your advertising material.

 

 

5. Allow yourself plenty of time

Lastly, you will want to make sure you allow yourself plenty of time. This may be the most important planning tip we can give you.

Organizing and executing a successful trade show is a lot of work. And, it involves a ton of planning. Just to give you an idea of timing, it is common practice to begin trade show planning at least a year in advance.

This gives you ample time to secure the location, solicit vendors and sponsors, schedule entertainment, and have materials printed and ready to go.

 

Conclusion

Trade show planning is essential; it means that you are quite a facilitator. You are not just that person who is putting an event together. Your job is bigger than that. You are bringing buyers and sellers, innovators and manufacturers together. In fact, you will bring together insiders who can transform the industry.

Don’t take the role of trade show management lightly. It is never too early to start preparing.

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Event Industry

You’re Losing Money by Renting Event Space. Here’s Why.

You are planning an event and you want it to be the best ever. Of course, you do because nobody throws a party or celebration and plans on it being a total dud. That would be rather silly, wouldn’t it? You want your event to be spectacular and exciting, but you also need it to fit nicely into your budget.

Is that even possible? By choosing to be smart with how you plan your event, yes – it is very possible.

Here is what you need to do:

  • Spend the most money on the things that will make the biggest overall impact.
  • Cut spending on the things that aren’t necessary – or those things that will not be missed.
  • Select the perfect venue at the perfect location.

Last, but not least, never ever rent event space. Doing so is a waste of a money.

Don’t believe us? We have the lowdown on why renting event space is a poor decision for your budget and your event. And, we may even have a better idea for your space.

Check this out.

 

Choosing vendors from a ‘preferred vendor’ list can cost you.

When seeking out event space, you will find that venues often come with their own set of vendors.

These will range from caterers to decorators to media specialists.

They usually have contracts with these individuals or companies. These contracts state they will use these vendors when renting event space.

So, what does that mean for you?

It means that you will not be able to shop around for the best deal – or for the right fit – for your event.

If you have hopes of using your own, you may be shocked to learn that you cannot do that.

You may find that the fees required for the services of vendors on the approved list may be higher than the quotes you received on your own.

However, if you want to rent the space – you must pay the price. Use their preferred vendor or pay a fee.

 

 

Renting event space can surprise you with hidden fees for just about anything.

When renting event space, you absolutely must ask questions.

Otherwise, you may be surprised when your bill is much higher than you planned for.

There are many hidden fees. Here are a few examples:

  • Your guest list may fluctuate – higher or lower than first attended. Rented venues will likely charge you a fee if you have too many or too few guests in the space.
  • If you do not clean up and move out in time, you will likely get charged a fee.
  • There is often a fee associated with not using one of the venue’s preferred vendors.
  • There may be an additional fee to utilize audiovisual equipment that comes with the rented space.
  • Use of power outlets may come with a fee, too.
  • Corkage fees for your liquor bar (assuming you brought your own and didn’t use their preferred vendor) will likely also result in a fee.

This is just a shortlist of examples as the overall number of hidden fees you can encounter when renting event space can be extensive.

 

Event space already has its own décor that you’ll have to spend to cover up.

If you have a vision in mind of how you intend to decorate your event space, then you will want to keep that in mind when seeking a venue.

Because let’s face it, the bold floral or loud designs of many banquet halls don’t really flow with every event.

Where does the extra money come in?

You will have to spend more to cover up the already-present décor.

If you’d like to transform the space into what you imagined, then you may find you need to fork out some extra money to do so.

 

Who wants a dictated time for setup and breakdown?

You will discover that there is often a specific time for setup and cleanup when renting event space.

Unfortunately, these times don’t always allow you enough time to get it done.

It works out great for the venue, as they can charge you extra for the extended time.

But, for you, not so much.

You may find yourself having to pay for the extra time or having to hire a crew for extra help.

Unfortunately, no matter which way you look at it, you are going to be spending more money.

 

 

Save yourself some money – rent a tent.

Choosing to forego the brick and mortar event venue and opting to rent an event tent can save you a ton of money in your budget, as well as providing you with peace of mind.

Tents are incredibly versatile and, choosing sidewalls and flooring, you will find yourself with the same amenities as an indoor facility.

That is not the only benefit. Here are some more reasons why you should choose a tent rental over renting event space:

  • You will not have to worry about the décor as a tent provides you with a blank white canvas to transform any way you want.
  • You can set it up at any location that is most convenient for you and your guests.
  • There is no hidden fees – especially based on occupancy. It’s your tent rental so it doesn’t matter if you have 10 guests or 110.
  • If you want to start setting up today for your event tomorrow, you can do so with a tent.
  • And, if you want to clean up tomorrow after an exhausting event today, you can do that, too.
  • You can choose your own vendors and won’t have to worry about selecting any off of a preferred vendor list.

Tent rentals come in all sizes and they can meet the needs of any event.

They leave you with full authority over the design and execution of your event – which also gives you more control over the spending.

Creating and planning an event is stressful enough.

Why would you want to make matters more difficult by having to follow the strict guidelines of a specific venue?

Choose a tent rental and create your space exactly how you want it and save money doing so.

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Event Industry

Kids Birthday Party Rentals for the Best Party Ever

It doesn’t matter if you try to forget about your birthday each year (as if passing over it means you don’t age), kids love birthdays, especially summer birthdays. They love celebrating and getting the attention they deserve for being born – a reward for making it through another year. To them, birthdays are magical and fun. They are supposed to be filled with good times, gifts, cake, and lots of friends. So, you have to make your kids’ birthday extra special – and now you can with these kids birthday party rentals.

But, birthdays don’t just happen, do they? They require planning and a lot of work. And, they are put together by you – the parents of the birthday boy or girl.

Believe it or not, birthday parties are only as magnificent as you make them. And, if you are wanting lifelong memories to be made, you’ve got some work cut out for you.

Thankfully, we’ve got some good news for you. There are many things that you can rent that can save you time and money – while making the smile on your kid’s face extend from ear to ear.

 

Essential Kids Birthday Party Rentals

To make your child’s birthday extravagant, special, and thrilling, you don’t have to spend tons of money.

In fact, there are kids birthday party rentals that will make your life much easier.

Not only will you save money by renting your kids’ birthday party equipment, but you’ll save time as well by using a company who will install the rental.

Ready for this list of the most essential kids birthday party rentals? Keep reading…

 

1. Rent a party tent.

First and foremost, the most important kids birthday party rentals includes an outdoor party tent.

Think about it – do you really want a bunch of kids running wild through your home?

No! Take the party outdoors and save yourself a lot of cleanup and destruction.

Party tents can come in all sorts of sizes, so whether you choose to have your kid’s party in the backyard or a local park, you will find the perfect fit.

Not to mention that these temporary structures offer your guests shade and safety from the sun or any inclement weather, as well as a designated space to gather.

 

2. Create a movie night.

Imagine having a space where your kid and his or her friends can gather and watch a movie outdoors. Grab the latest release then rent a giant movie screen for viewing.

You can even rent electronics, such as the audio-visual equipment.

Use the movie theme to transform the outdoor space. Start the party early with some mingling and cake and presents, then top off the night with the movie.

These kids birthday party rentals include seating that would be comfortable and appropriate for a movie.

Or, if you have a pool, let the kids watch the movie while relaxing on a float.

Whatever you do – don’t forget the sweet movie treats and rent a popcorn machine, too.

What fun!

 

 

3. No pool? No worries! You can still have a pool party.

Pool parties are always fun – especially in the summertime. But, not everyone has a pool.

That doesn’t matter because you can always rent one. In fact, there are many items that you may find available for rent that will cool your party guests down.

Inflatable pools and water slides (of all sizes) can offer refreshment for children. And, they can bring a lot of laughter and memories.

Adults can enjoy them, too.

So, relax.

If you don’t have a pool, you can easily rent one. And, while you are at it, rent your tent for shade, too.

Add a water slide and watch how much fun your kid and party guests have.

 

4. Fun at the carnival.

Who doesn’t like playing a carnival game? It doesn’t matter that they are designed for you to lose. Or, that you win the cheesiest stuffed animal that you’ll hold on to for years to come because it was, after all, your prize.

Carnival games are fun. And, well, kids think so, too.

Imagine your kid having a carnival designed specifically for his or her birthday? That could lead to some magical feelings, don’t you think?

Rent a tent and set up a carnival. You can rent carnival games, carnival booths, and equipment. Or, you can create your own.

Don’t forget to rent the popcorn machine and cotton candy machine, too. You are going to want some carnival treats with your games.

 

 

5. Find your inner ninja.

American Ninja Warrior is one of the most popular shows on television right now. How cool would your kid be if you turned his or her party into a ninja warrior course?

If you have an active kid who is fascinated with the show, you can rent an inflatable ninja course. The obstacles will keep all the guests on their toes – and will burn off a great amount of energy after all that sugary cake.

Or, if the whole course is too much, you can always consider the rock climbing wall or even a mechanical bull.

Let the kids test their strength and agility on these fun inflatables.

Give out awards and prizes – and make each guest feel like a winner.

The birthday kid will love it.

 

6. All the accessories you need.

Whatever your idea for the birthday party, you can turn it into something incredible. And, the best part is that you can rent most of the items you’ll need – which will save you quite an expense.

For example, you can rent the fun stuff like bounce houses, slides, pools, movie screens, and the like. In addition, you can rent accessories that will top off a theme, such as grills, popcorn machines, photo booths, sno cone machines, hot dog machine, carnival game booth, etc. But, it doesn’t stop there.

Did you know that you can also rent accessories; such as generators, fog machines, spectacular lighting, a bubble machine, or a chocolate fountain?

Of course, you will not want to forget the tent rental to host the party outdoors.

Then, choose flooring or side walls if you prefer, as well as tables and chairs that fit the look you are going for at the party.

You can rent just about anything for your kid’s birthday party.

Discover a theme that your child would love and put together something memorable.

Your kids birthday party rentals will even allow you to totally transform a space into something out of this world.

Make your kid’s birthday party one to remember with any of these party rental ideas – or one of your own.

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Event Industry

9 of the Best Money Saving Tips for a Summer Wedding

Wedding bells are ringing. Birds are singing. Mom and dad are smiling. Here are 9 ways to save money and still have a beautiful summer wedding.

It would be a disappointing day to have to forego something special you’ve always dreamed about – such as a special centerpiece or – worse – your honeymoon because you wiped out your budget planning your big summer wedding.

Tying the knot shouldn’t have to result in breaking the bank. There are many steps that you can take to save you – and your future spouse – some money on your summer wedding.

Don’t start your life together in debt due to your wedding spending.

Instead, check out these 9 money-saving tips for a summer wedding you can be proud of – without going broke.

 

1. Rank your priorities.

Ranking your priorities should be one of the first things you decide to do.

When you think of your summer wedding, what is the first thing that comes to mind?

Is it the ceremony? The dance floor? The cake?

Deciding what is important to you can help you decide where to spend your money.

If you would rather have a big reception, then consider a small, intimate ceremony. If you really want to hire that live band, then serve a light, buffet-style meal.

If you refuse to give up a phenomenal cake, then let that cake be the center of your decorations – and cut back on decorating.

Put your money into what will make the day for you. You don’t have to have it all.

Choosing what is important and making that shine while cutting back on other wedding expenses will save you money.

 

2. Use in-season flowers.

Flowers in season are much cheaper than flowers that are not.

If you’d like to save yourself some money, then opt for flowers that are naturally blooming in summer.

For example, sunflowers, hydrangeas, daisies, orchids, and lilies.

There are many others, too, so you will have a lot to choose from.

 

 

3. Have ceremony and reception in one location.

Having your ceremony and reception in two separate locations means more money. Not only could you incur venue rental fees, but you will have to secure transportation, decorate two places, and so much more.

Save yourself (and your guests) the aggravation – and save yourself some money – and have the ceremony and reception in the same location.

 

6. Choose an officiant that you know.

When you look back on your wedding, are you going to want that strange guy you don’t know to officiate your most precious moment?

Or, would you prefer your best friend or your favorite uncle?

Most states allow individuals to very quickly become official, either using an online ministry service or if your state allows it, a Notary Public. Not only will this route save you money, but it will also make it more special.

 

5. Rent a tent for your summer wedding.

Avoid renting a hall. Instead, rent a tent.

First, you will have more options for locations and can choose the one that works best for you and your needs – and the size of your tent.

Second, a tent rental means that you won’t be required to use the facility’s vendors because, well, you are not renting from a dedicated venue.

Lastly, your tent gives you a wide open, blank space to create the summer wedding of your dreams. No walls to work around or crazy layouts.

It will give you the opportunity to create the perfect spot.

 

 

6. Give homemade wedding favors.

Spend some time making your homemade wedding favors and you will find you are saving yourself some big bucks.

You don’t have to go big with favors.

Instead, use your printer to create stickers or labels and add them to something small, such as a small potted herb (grow together) or a small pack of coffee beans (love is brewing).

Use your imagination to make it memorable.

 

7. Use the outdoors as your décor.

Many people spend a lot of money decorating for their wedding.

They want to get just the right look and just the right vibe.

What if you could minimize all that decorating and still end up with a magnificent view?

You can.

All you need is to take your summer wedding outdoors.

And no need to worry about the weather ruining your special day. You can rent a tent with clear panels.

This keeps your view clear, protects you and your guests from Mother Nature, and it saves you from paying venue rental fees.

 

8. Think outside the box.

Wedding vendors know that you want the perfect day and they know you’ll pay for it.

You will find that you can save money if you think outside the box.

For instance, instead of seeking out a florist or bakery that specializes in weddings (where you may end up paying a small fortune), visit your local grocery store.

Order your flowers and cakes through them.

You will get what you need and save money. After all, their specialty is selling groceries – but that doesn’t mean they don’t make incredible cakes.

 

 

9. Give a newbie a chance.

We all have to start somewhere in life, don’t we? That includes those who are photographers, caterers, event planners, etc.

Yes, you want the best for your wedding day – and you can still get it.

However, give that new photographer a chance. You will save money and have the satisfaction of knowing you helped someone take a step toward filling their dreams.

Of course, if you are nervous that your pics may be lacking, you could also create a hashtag and have your guests take photos throughout the event, too. That way you will get photos from all sorts of angles – capturing your memories for you.

A summer wedding can be expensive, but, they don’t have to be.

You can have a day full of magic and not feel like you have missed out on anything.

You just need to do a little planning –prioritize your spending, take advantage of outdoor décor, and rent a tent to have your ceremony and your reception.

Let your wedding day whisk you away without going broke.

Categories
Event Industry

How to Plan the Best Summer Corporate Event

Your summer can lead to many vacations, backyard barbecues, fun with the kids. It is also the perfect time to plan a summer corporate event. Why, you ask? Because it is an opportunity to throw out the suits and business casual attire and have some summer fun networking with colleagues and others in your industry in a laid-back, relaxed atmosphere.

 

Why should you host a summer corporate event?

Corporate events are essential in the business world.

It gives your business the opportunity to showcase your talents, as well as the ability to network and expand.

Not to mention, it improves employee morale.

Sure, you could keep everyone locked indoors and host a formal corporate event in some nearby hotel or banquet space. But, it is summer – who wants all that?

If you are ready to have some fun and host the perfect summer corporate event, then here is what you’ll need.

 

The perfect location

The location you choose for your summer corporate event is as important as the event itself. After all, if your chosen space is in an inconvenient location, is less than ideal, or leaves your guests with every complaint in the book – then your event is a flop.

You could plan the best food and entertainment, but if your location doesn’t work, then the rest won’t matter.

Put some time into planning your event.

Doing so will ensure that it will kick off in the right direction. Since it is a summertime event, you should consider hosting your event outdoors.

Of course, you will want to also have some protection to keep your guests comfortable.

Your perfect location?

An outdoor venue with a temporary tent rental for shade and protection from any inclement weather. Tent rentals can be erected in all sorts of places – you company parking lot, a backyard, a nearby park, or even a vacant lot. Just be sure to get any necessary permission or permits in advance.

 

 

The perfect time and date

After you know where the corporate event will be held, it is time that you determine when.

It is very important that you save yourself enough time to give your future guests a notice of least six weeks.

Summertime usually involves a lot of traveling and various activities since kids are out of school. So, planning a summer  corporate event during this time-frame needs to allow for scheduling.

Here are a few tips for selecting the perfect day:

  • If your event is strictly for your employees, you may want to consider doing a survey with some possible available dates to see the biggest response.
  • Another idea would be to allow the entire family to attend so kids can join, too.
  • Determine what you intend to do at the event and decide what time of day would work best. Consider the activities as well as whether it should occur during a meal time, etc.

The more thought you put into planning the time and date of the event, the more likely you are to have a good turnout.

 

The perfect activities and entertainment

What do you have in mind for keeping your guests occupied at your summer corporate event? Because, well, they are going to need to be occupied. Hosting an event with no structure, activities, or entertainment can cause some social frustration among your guests.

Is your event for people in your industry? Do you intend to have vendor space available?

If so, perhaps you’d like to invite a well-known individual within your industry’s community to speak. Also, provide your guests with a great layout to maneuver through the vendors.

A social networking and mingling area will also be important.

If your event is for your company, perhaps an annual summertime bash, then make it fun.

Since you chose an outdoor venue, you are able to enjoy so much outdoor fun. For example, consider:

  • water fun with sprinklers and splash pools
  • scrimmages of football, soccer, or baseball
  • sack races, egg race, or any other type of races
  • consider various relays or group scavenger hunts, too.

This is a great opportunity to work on teambuilding with your employees.

 

 

The perfect food and beverage

Depending on the time of day you are hosting your event, you will likely want food available at your summer event.

Since it is an outdoor venue, perhaps you can stick with the informal, laid-back feel and ditch the formal, plated meals. Instead, opt for some barbecue goodness.

Barbecues do not mean that you have to only offer your guests hamburgers and hotdogs. You can make it more elaborate by serving steaks, chicken, kielbasa, etc. And, grill veggies, fruits, and all sorts of things on your grill.

Don’t forget all the good sides, too.

As for beverages, you will want to determine if you want to serve alcohol or not at your summer corporate event.

Either way, you can make a unique beverage just for the event. Give it a name that means something to your employees or your industry – and make it pretty.

It will be sure to be a hit.

Top off this part of your planning with a frosty dessert.

Its summertime – and you and your guests are outdoors. Provide ice cold treats, such as Sno-Cones, popsicles, or ice cream, to keep your guests cool and happy.

 

The perfect day

Planning and hosting a summer corporate event can feel tough and challenging. But, creating the perfect day is possible.

Sometimes it is remembering the little things that can take an event from fun to the best ever. You want it memorable, right?

Make it so by incorporating these:

  • Sunscreen or suntan lotion.
  • Sunglasse.
  • Flip flops.
  • Insect repellant.
  • Hats or visors.
  • Music.
  • Lip balm.
  • First aid kits.

You never know what your guests may forget – and keeping them comfortable and happy is key. These items should not put too big of a dent in your budget and the will be worth every penny.

It doesn’t take much to create the perfect summer corporate event.

You will need to plan and do a little research to discover the best date for the function.

Then decide what you will do while there – and what you will provide for your guests, as far as food, drinks, treats, and amenities.

Get everyone outside to enjoy the sunshine and mingle with like-minded people in a laid back, comfortable atmosphere.

Now that sounds perfect.

Categories
Event Industry

Make Your Big Day Perfect with Backyard Wedding Rentals

How long have you dreamed of your wedding day? Like many people, you’ve probably been dreaming of this day for years. That is why you everything to be perfect – from the venue to the vows. Luckily, choosing to host your wedding in your backyard using backyard wedding rentals gives you the freedom to make it as simplistic or as elegant as you would like.

You can transform the space into the wedding of your dreams. All you will need are a few backyard wedding rentals that will complete the transformation – leaving you, the wedding party, and your guests breathless.

To make your big day perfect, here’s what you will need.

 

Types of backyard wedding rentals

Backyard wedding rentals will help to make your big day perfect – exactly as it should be.

Not only are they financially viable, but it removes the stress of having to deal with setting up and cleaning as well.

Here are the most common types of backyard wedding rentals:

  1. Beautiful tent rentals
  2. Lighting
  3. Seating, tables, and linens
  4. Fabric décor
  5. Party equipment

 

A tent rental for overhead protection

One of the most important backyard wedding rentals you will want to consider for your wedding is a tent.

These versatile temporary structures can provide you the perfect space to get married and celebrate.

For instance, they can give you a definitive place for the ceremony and reception.

If you have a large backyard, then you know how important it is to keep your guests together in a designated location.

Perhaps you have always dreamed of an outdoor wedding because you love the outdoors. But, what happens when the weather decides to bless your wedding with thunderstorms?

You will need a plan B for you and all your guests – potentially causing a lot of frustration and chaos. However, if you choose a tent rental, then you won’t have to worry about the weather at all.

Instead, it will provide you a clean, dry space for your big day.

Right about now you may be thinking that the whole reason you wanted to have a backyard wedding is that you wanted to be able to have the greenery as the backdrop to your vows – and a tent would block that.

Good news!

That is all still very possible.

Clear span tents can come with side walls to protect from the rain and other inclement weather. However, these sides can be open wide when the weather is nice.

Or, you have the option of renting a tent with clear panels – overhead and on the sides. It will appear as though you are completely surrounded by nature, while you are still protected from any negative outdoor conditions.

 

 

Lighting as a necessity and a decoration

You will not want to forget lighting at your wedding event – even if it is being held during daylight hours.

First, you never know how long the celebration will last if you are having a blast. Second, lighting can be a fantastic source of decoration for your backyard.

There are so many options to choose from when it comes to backyard wedding rentals and lighting.

For instance, you may consider:

  • Candles (preferable the flameless variety for safety) and lanterns
  • Bistro-style string lighting
  • Decorative, overhead light structures
  • An elegant chandelier or candelabra (this will be a dramatic statement in the center of the venue)
  • Colored lighting (or even a disco ball) for the dance floor

Lighting can also be used to illuminate the venue in specific colors that match the wedding colors. Washing the walls and ceiling in color can add to the ambiance throughout the space.

Outside the tent, colored lighting can be used on greenery and other backyard hotspots in an uplighting fashion to add a beauty at every angle.

You will not want to dismiss the importance of lighting on your big day.

Leave it to the professionals and rent this equipment.

 

Seating, tables, linens, and dining ware

As much as your guests will be excited to see you get married, they are not going to want to stand for hours.

In fact, they will want a place to sit – and likely some food, too.

In order to do this, you will need to include tables, chairs, and dining sets to your backyard wedding rentals list. Yet, to purchase these can send your wedding budget into a frenzy.

So, rent them.

You will find that there are many different designs to choose from, allowing you to find something that fits the image of your dream wedding.

That means whether you are hosting a rustic, barefoot, backyard wedding or a black-tie, high-class wedding, you will find exactly what you are looking for.

Tables, chairs, the tablecloths and linen napkins, as well as the silverware, plates, glasses, and everything else can all be rented to help ease the burden on your wedding day.

 

 

Fabric décor

Many who host events in tent rentals love the fact that the tents bring them a wide-open space to decorate.

Using fabric, it is possible to transform the look – and the color – of the interior of the tent rental.

Fabric can be draped in various designs overhead in big, swooping fashion. It can also be used to drape along one wall, multiple sides, around barrier poles, or anywhere you see fit.

This means that your backyard wedding will have a colorful elegance – all thanks to the fabric.

Including fabric as part of your backyard wedding rentals can give you the opportunity for the professionals to design it to your liking.

There is a technique used with fabric décor – don’t try to do it on your own.

 

Finishing touches

Just to be on the safe side – and to make sure your wedding is perfectly how you always imagined – you will not want to leave out these finishing touches. Don’t forget these backyard wedding rentals:

  • Flooring for the inside of your tent. You can choose from all different sorts, from wood to carpet.
  • Audio visual equipment is necessary if you want to have music or some other sort of entertainment. DJs often come with their own, but if they don’t or you are choosing to do your own music, then don’t leave this out.
  • A crew to put it all together can be a lifesaver. No one wants to spend their wedding day putting it all together. Instead, hire a crew to set up – and break down – the furniture and other items within the tent.

Your big day needs to be perfect. If you’ve always dreamed of having a backyard wedding, then do it right by renting these wedding essentials.

Categories
Event Industry

8 Important Party Rental Items You Need For Your Event

It is rapidly becoming that time of year when you will find the increasing popularity of outdoor events. People all over love to take advantage of the great outdoors – especially after a long winter. Whether you are hosting a neighborhood barbecue, a summer splash pool party, a birthday party, a wedding, or even a corporate event, your guests will surely welcome the breath of fresh air. Regardless of your event, there are a few essential party rental items that you can’t forget.

Though there are many perks to hosting an outdoor event, mother nature may cause you to encounter a few hiccups. So, to make sure that your event goes off without any issues, you will not want to forego any of the necessities.

Send out your invites, grab your decorations, and don’t forget to rent these must-have party rental items, too.

 

Essential Party Rental Items

Planning a party or an event can be hard work, but it doesn’t have to be.

As long as you have the essential party rental items, it’s sure to be a hit.

So, what are these essential items?

  1. A tent or protective covering
  2. Flooring
  3. Lighting
  4. Tables
  5. Chairs
  6. Linens
  7. Silverware
  8. Glassware

These are your essential party rental items that you need to throw an unforgettable event — and you don’t have to buy them!

 

1. A temporary tent structure.

First and foremost, you are going to want to rent a tent. You may think that your guests want to be outdoors and under the sun’s rays – and you may very well be right – but what happens if the weather turns sour? Or, even worse – what happens if the sun is too hot that your guests cannot take its heat?

Providing a tent rental means that you can still have your event outdoors, but with freedom from any struggles that may occur thanks to Mother Nature.

Tents can protect you from rain or other types of inclement weather – especially if you choose to include side walls. And, on the sunniest days, it can provide much-welcomed shade for you and your guests.

Of course, when it comes to decorating for your event, a tent rental can provide you with a more defined space. You can use the outdoors as your backdrop while enjoying a nicely decorated space under the tent.

 

 

2. Flooring.

Depending on the type of event you intend to have, you may want to consider flooring for your tent rental. Some parties, such as pool parties or barbecues, may do better with natural grass flooring.

However, if you are wanting to make a statement with your party space, you will want to cover those floors.

Choose from wood flooring, tile, even carpeting. You’ve got a lot of options – use them and make your space pop.

Dance floor, anyone?

 

3. Lighting.

Lighting is both a necessity and a part of the décor.

If your event is scheduled after dark – or you think it will continue after the sun goes down – plan for lighting.

Sure, you can use extension cords and bring some lamps from indoors outside, but it may not be very pleasing to the eye. Instead, use the needed lighting to your advantage.

  • Incorporate it into your theme. For example, if you are having a luau or barbecue, use tiki torches. If you are having a birthday party, string bistro lighting throughout the tent. Or, if you are hosting an elegant wedding, consider renting a spectacular chandelier.
  • Use colored lighting to actively add to the décor. Give specific areas a wash of color or draw attention to a particular area. There are many things that you can do with lighting tricks.

Lighting is the perfect way to set the ambiance for your party or event. Choose what fits, such as bright lights, mellow candles, or dancing colors of light across the dance floor.

 

4. Tables.

There are many types of tables that you can rent for your event. The ones you choose will ultimately be based on what type of event you are hosting. If you are having an outdoor, rustic, barbecue-type of the event, then wooden farm tables or picnic tables maybe more suited to you. However, if you are hosting a formal dinner, then perhaps the common roundtable will be a better fit.

Even if you don’t intend for all your guests to sit down to eat at the same time, if you are offering food or anything that may require a table, you will at least want to offer up something.

No need to buy it – just rent it.

 

 

5. Chairs.

Chairs go hand-in-hand with tables, of course. Though even if you don’t have tables or formal dining situation, your guests will still need a place to sit.

Depending on your event, you may want to consider anything from folding chairs to comfy sofas.

After all, a comfortable guest is a happy guest. Let them sit.

 

6. Linens.

Linens come in a wide variety of colors and always make a bold statement at an event. The linens work with the décor to create a magical setting.

It doesn’t matter if your event is formal or very casual, the linens have a purpose.

Linens include everything from tablecloths and napkins, to chair coverings and floor-to-ceiling backdrops.

The best part is that the professionals know how to set up your tables and linens in the most functional yet glamorous way.

 

7. Silverware.

You surely don’t have enough silverware in your home for guests of an entire event to use. So, you could go out and purchase some cheesy plastic utensils. Or, you could even go out and purchase enough silverware – but that could get very costly.

Your best bet is to rent the silverware for your event.

That way you are sure to receive high-quality silverware at a fraction of the cost.

 

8. Glassware.

Serving your drinks in the can or bottle they come in? Or, are you buying those infamous red Solo cups? Why not serve your guests in real glassware?

If you are hosting an event with alcohol, include barware, too. Make it right – make it special. Leave the red plastic cups at the store.

Hosting an event can be stressful and a whole lot of work. It doesn’t have to be, though, if you choose to rent the items that you can. Things such as dining sets, lighting, and tent rentals (and more) can all be rented – and that means they are constructed and deconstructed for you.

Don’t waste your time and money purchasing party rental items. Leave it to the professionals so that you may focus your attention on your guests.

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