Tag: tent rentals

Tents can be used for an unlimited amount of things, from events to natural disasters; but finding the right tent company for your needs can be difficult.

Renting a tent is not something you do regularly. So when the need arises, you may be left scratching your head.

These days, you can find a ton of tent companies available. But, how do you know who can help you with your needs? And how do you even know where to start?

To help you with this great task, let’s break it down just a bit. We will start here: you need a tent. Now what?

 

1. Have an Idea of What You Will Use the Tent For

Now that you know you need a tent, it is important to have an idea what it is to be used for. Tents are common for events, such as:

• Parties
• Weddings
• Dinners
• Barbecues
• Tradeshows
• Car shows
• Corporate picnics

However, they are also used for things such as construction site storage, natural disaster cleanups, agricultural needs, and more.

Saying, “I need a tent,” won’t get you too far unless you know why you want the tent. Knowing what you intend to use it for will also help you find the right tent.

— For example, if you are using your tent for tractor or construction machine storage, then you know it has to be a certain size and have the appropriate openings to allow the machines to enter and exit the tent safely.

— Or, if you are having an elegant, black tie dinner, it is unlikely that you’d want just a simple tent. You would probably be looking for one a bit more classy.

While you don’t have to know the exact details of your event or need, the more specifics you can give, the better.

 

2. Know the Size of Your Need

That brings us to the next bit of information you need to discover: how big of a tent do you need? The size of your tent will depend on which tent company you can work with.

As discussed above, if you are going to be storing large items or machines, you are going to need the space for them. But, if you are having a party or other event, it is important to have an idea of the number of guests you anticipate.

After all, there is a huge difference between a tent for 30 people and a tent for 300. The size matters.

 

3. Know Your Location

In order to select the right tent for your needs, you have to know the location.

Where will you be setting the tent up?

— Will it be on grass? Concrete? Asphalt? And, how big is the space?

— Will it be large enough to accommodate the tent that fits your need?

These are all very important questions to ask. After all, if you do your research and find the perfect tent for your needs, but it won’t work in the location selected – or required – then you can’t use the tent at all!

So, as you look for the right tent – and the right tent company – know your tent’s destination.

 

 

Looking for Accessories?

Depending on what you plan on using the tent for, sometimes just a tent won’t give you everything you need. Sometimes you need a little bit more.

For example, if you are renting a tent for a wedding and reception, then you may need a few things, such as tables and chairs.

Or, if you plan on dancing the night away with your festival under the stars, you will want a dance floor.

A few other accessories available that you may want to consider or need are:

• Lighting
• Wood flooring
• Glass entry doors
• Carpeting
• Custom graphics
• Staging

Even choosing an HVAC (heating, ventilation, and air condition) system may be something that you need to fulfill all of your needs.

So, whether it is a party, a corporate event, or the assistance of a tent rental for your business purposes, there are so many accessories that you can choose from to create the perfect tent rental experience.

 

American Pavilion’s White Glove Service

Let’s say, for a moment, that you are struggling to decide what you should do for your event.

— How should you design your tent’s layout?

— Do you only need one large tent or should you consider two smaller tents?

There are so many things you need to consider and address when you are planning an event or choosing to simply rent a tent.

Instead of standing there scratching your head because you can’t decide what you should do, or what tent company to go with, why not have someone help take some of the pressure off?

In fact, why not let someone handle this for you?

American Pavilion’s White Glove Service is just what you are looking for.

This service gives you the chance to have professionals help you with the many details that you must conquer when it comes to any large event. For example, you won’t be facing these things alone:

• Determining the initial event plan
• Securing necessary permits
• Tent and accessory rental
• Installation of the tent and other rental accessories

Sure, American Pavilion simply rents tents. They also rent tents with many accessories to choose from. But, this tent company also takes it a step further with tents that come with a professional hand to guide you through.

 

 

If You Are Looking for the Right Tent Company…

If you are looking for the right tent company,  then there are a few things you will want to go with someone you can trust. Why?

Because unless you are utilizing your tent for business purposes, you are likely expecting a lot of individuals who are counting on you to host a great event.

The tent company you use can either help you make your event a success or drag you down with major disappointment.

If you are looking for a company that will be on your side, guiding you with all the accessories you need to come out on top, then that is the type of company you need.

Every business needs to engage in branding, it’s an essential part of being a business owner. Now, branding and event marketing can be easier with event tents.

You are working hard to get your brand name known and you are beginning to realize that it is tough work.

Branding and event marketing takes time, dedication, and strategic planning. And, of course, for every successful step you take, you will find that you fail with many others.

 

Does an Event Tent Help With Branding?

Face the facts – the branding and event marketing world is tricky. Yet, brand awareness and exposure is essential, especially at events and trade shows.

Event marketing is imperative as companies that do not attend events suffers a loss of brand awareness up to 5%.

If you want to get your brand out there, then you need to always be one step ahead of the competition. Many of your decisions may involve a lot of trial and error. But, one way to always come out on top is to have your own tent.

Sure, a tent may sound like a silly thing to benefit your branding needs, but you may be surprised at just how many ways it can help.

Here are 5 ways a branded event tent helps improve brand awareness during event marketing.

 

1. Tents Are Customizable. 

No tents are created equal. Well, technically they are, but when you choose to customize your tent, you can end up with something all your own. Event tents are incredibly versatile, which means you can customize tent rentals to match your brand.

• Size: The size of your tent can be determined by your needs. In other words, you can custom design the tent to fit your needs, not the other way around. Every time you utilize it, it will be the exact space you need.
• Color: The color of your tent can be changed. Forget the boring, usual, bland white. Customize your tent with your brand’s colors or logo. Even when you are in a position to not have an actual sign, your tent can speak for your brand.
• Accessories: Choose flooring and side walls. Depending on your needs and what your brand is all about, you may or may not need flooring or side walls. But, keep in mind that the option is there for you.

You can customize your tent rental any way you need to. The point is to make it yours.

Keep it organized and designed in a way that it can appear to be your home base, so-to-speak. No matter where you are or what event you are trying to take advantage of, the tent can keep your company looking put-together.

And that can set you apart.

 

 

2. An Event Tent Helps Generate Credibility.

Consider these two scenarios outside a major football game:

• One. A man is standing on a corner on the far side of the stadium parking lot. He is holding up merchandise that he is trying to sell to the sports fans. Next to him is an open box that he seems to be working out of.
• Two. A brightly-colored tent is set up at the edge of the stadium parking lot. It is decorated with a professional logo and is filled with a well-organized sale and display area.

They are selling the same product.

If you had money to spend, who would you turn to? Would you feel comfortable purchasing from a lone man and his box? Or, would you feel better about spending money on something that looks like it is backed by a reputable company?

Not only are event tents eye-catching, but they boost your credibility as well.

 

3. They Help You to Get Noticed.

Quite often, popular events can get overcrowded with people. With so many vendors and many more attendees, it can be easy to get lost in the crowd. If you rent a tent – great.

You and a few other white-topped, fabric tents will stand out among the rest. But, if you use your customized tent, then you will separate yourself from everyone else – which is crucial for branding.

You cannot blend in and expect to get noticed. Instead, you do what you have to do to get recognized time and time again. Not only does that mean you will distinguish your brand, but it also means you will begin to see a development in brand loyalty.

All from a tent.

 

4. A Tent Helps Give Exposure at Events.

If you are interested in event marketing, then you will often find yourself put in the forefront of community events and other important social functions.

Many times, these events are covered by the media. This is especially true for those that have a newsworthy cause behind them.

If you’d like some free publicity for your brand, then it would pay to find your customized tent in the back of the video camera’s shot.

However, if you want to be noticed, you will have to stand out. And, those watching the news clip will need to see your branding – and be able to know who you are and what you are about. All in, say, 5 seconds.

So, yes, your tent can give you free exposure.

 

 

5. Tents Can Give Customers a Sensory Experience.

It has been proven time and time again that a sensory experience helps us remember things. Whether it is in school, learning a new hobby, or just training for a new position.

Hands-on, real life sensory experiences can stimulate your brain to create solid memories.

Now, imagine being able to provide a sensory experience to all the customers that you come in contact with. No simple web address or even just a handshake. But, with a tent, you can provide your potential buyer with an all-consuming experience that will help implant your brand in their mind.

Make your tent space welcoming, both visually and audibly, and comfortable.

This will surely help with your branding.

 

Conclusion

Branded tents are a necessity when it comes to branding and event marketing. They can act as your transportable office.

You will look credible and professional while making a statement to your customers. Don’t waste time making branding decisions that will never set you apart from others. Instead, customize your tent and place yourself where you can stand out.

It is very possible to successfully brand your product today – with the right moves. Choosing to incorporate your tent into the mix can lead to some extraordinary results.

How will you use your tent? Don’t miss the opportunity.

If you are hosting an event, you have got a lot of planning and organizing to do. After all, they surely don’t just plan themselves. You will need to determine where you are hosting your event, what event equipment you need, create a guest list and invitations, a theme, decorations, entertainment, food and beverages, party favors, etc. And, that is just an overview.

There are so many details that go into throwing some of the most memorable events. And, if you are hosting one, you will likely want yours to reach the “memorable” status, too. To get there, your event has to be good. Real good. In other words, you need the best location and the best décor can get you off to a good start.

Relax. You can get the best of everything for your event without breaking the bank.

All you have to do is rent what you need. Sure, you can always purchase the event equipment, too.

But, is renting or buying event equipment better? Which is right for you? This guide investigates the pros and cons of both.

The choice is ultimately yours.

 

Types of event equipment

There are many different aspects that go into planning a party, one of the most important being the equipment used for your event.

Some of the most common types of event equipment include:

• Location and venue
• Seating and tables
• Lighting
• Audio-visual equipment

You can choose to rent all of your event equipment, buy it all, or do a little of both.

We explore the benefits and cons of each option.

 

The venue location

The location you select for your event is going to be the first thing your guests see as they arrive – so it must be good. You can choose a permanent location, but it is going to come with its quirks and, if you are trying to make a good impression, sometimes it is better to start from scratch.

Rent a tent. If you’d prefer, you can buy one. But if you are throwing a one-time event, renting will save you from making a big purchase. Then, you can have your tent erected in any location you see fit. Choose a vacant field, a park, your backyard, or even an empty parking lot.

Tent rentals can be designed to meet your exact needs, from sizing requirements to side panels, flooring, glass entry doors, etc. Make it over to be a magnificent venue for your event. Then, when the party is over – you return the venue and no longer have to worry about it. How great is that?

 

Seating and tables

The amount of seating and tables you will need is going to vary greatly on the size of the event you are having – and what the event is all about. In fact, there are several different scenarios you could find yourself throwing an event for – and each one will differ in its requirements for furniture.

Here are just a few examples:

• If you are holding an event with a speaker, musician, or other such entertainment, then you will definitely want chairs or seating that can be easily organized into rows. This same need holds true for many wedding ceremonies.
• If you intend to hold a cocktail party, then your guests are going to need a place to sit down their cocktail and appetizer plates. This makes cocktail tables and bar-type seating a great investment.
• Other events, such as formal engagements or wedding receptions, are going to require formal dining sets – especially if you are offering a full meal. This means you will need to be sure to have enough tables and chairs for all guests.

The needs of each and every event will vary. Some may require these items, others may just require picnic tables and giant pillows on the floor.

Whatever your needs, you will be faced with the choice – do you buy? Or do you rent?

If you are not an avid party hostess, then you may want to give a great amount of consideration to renting the equipment – this will give you the option of having the items delivered and assembled. And, it will leave you without having to worry about where to store the equipment when the party is over.

 

 

Lighting

The lighting of your event can make a dramatic effect. Lighting sets the ambiance for the festivities and it also can add to the décor. There are so many types of lighting to choose from and, whether you want to light up a whole space or you want one spectacular lighting fixture, you may be looking at a hefty bill.

You can choose from lighting, such as:

• Candles
• Lanterns
• Sting lights
• Strobe lights
• Chandeliers
• Candelabra
• Stage lighting

Or perhaps you are looking for colorful lighting to light your venue or splash it with words, such as a company name or the like.

There are so many ways in which lighting can brighten an event. But if you don’t know how to utilize it, it may be best to leave it to the experts.

Choosing to rent the event equipment will usually come with help, too.

 

Audio-visual event equipment

While audio-visual event equipment may not be on every event’s must-have list, it surely is on many. And, this can not only require some knowledge of the equipment – how to create with it what you need, how to set up and run the equipment, and so much more.

Audio-visual equipment can come with a large price tag. If you are only needing it for one event, it may be in your best interest to stick to a rental.

 

To rent or to buy: the most important question

When you begin the planning for your event, you will want to ask yourself this question: will I need it again?

If you answer yes, then perhaps you’d be better off purchasing the event equipment. If you are someone that often has get-togethers, events, or parties, some event equipment may definitely come in handy again.

On the other hand, if your answer is no – you will not use the event equipment again, then you know what you need to do, right?

Absolutely — rent it.

 

If you are looking to create a fantastic, memorable event, then you will need to create the perfect space. To do that, you will need the help of many accessories and items – such as lighting, audio-visual equipment, table settings, and so much more.

The choice is yours on whether to rent or buy the equipment. But, if you want to go all out, make a significant impact on your guests, and not go broke in doing so, then renting is your answer.

Are you planning an event? We are heading into the beautiful spring and summer months that seem to make everyone want to stay outside. So, why not hold your event outdoors? Whether it is a birthday party, spring break celebration, pool party, company picnic, wedding, outdoor summer concert series, or a corporate tradeshow, you will find just the right space for you. Believe it or not, perfect outdoor event spaces don’t just exist. It is up to you to create them, and one way to do this is to rent a tent. There are so many perks to these temporary structures that you will never plan an indoor event again!

Still not sure? We’ve got 9 reasons that show you why you need to rent a tent for your next event.

 

1. The weather.

You may think that you can control a lot of things, but the weather will never be one of them. Mother Nature can be a feisty one. If you plan an outdoor event and do not take the weather into consideration, you can bet that your event will get rained out. Don’t take that chance.

Be prepared for anything that the weather may bring. By choosing to rent a tent for your event, you are providing a secure and sheltered structure for your guests and all your decorations, etc. The best part about tents is their versatility. When the weather is enjoyable, you can leave the sides open and allow an open flow of guests between outside and under the tent. Or, you can put the sides down and keep out any unwanted, inclement weather that may arise.

 

 

2. Customized sizing.

Tent rentals are not one-size-fits-all. They are largely determined by where you decide to hold the event. For instance, if you are holding the event in your backyard, you will likely require a smaller tent than if you were holding a tradeshow in alarge parking lot. In addition, the number of guests attending, and your planned events also need to be taken into consideration.

With so much customization available, you will find the perfect tent size when you rent a tent for your event.

 

3. Wide-open space.

Imagine having a wide-open space to decorate. No walls, no pre-painted walls or ceiling décor to work around. Just you and the blank canvas that is your tent rental. When you are planning an event, you tend to start with a vision in your head. Typically, you have to work around the venue in an attempt to transform the space to match your mind’s eye. But, when you rent a tent, you have total freedom to decorate – from the floor to the ceiling and everywhere in between.

You can choose the layout, the colors, the décor, and so much more. Turn the tent into your own masterpiece.

 

 

4. Flooring.

You may or may not want flooring. But, the good news is that you have choices should you care to use them. Whether its carpet, tile, or another flooring, you can choose to customize your tent to include this. In addition, you can have a dance floor or a stage, depending on your event.

 

5. Keep your guests happy.

Happy guests lead to happy events. It doesn’t matter if it is personal or business if the guests are unhappy, they will be sure to spread the not-so-pleasantries about your event. Therefore, all you need to do is keep them happy.

By choosing to rent a tent for your outdoor event, you can keep your guests comfortable. If the sun is too bright, if it is too hot, if it is raining, if the mosquitos are biting – whatever the case, you will have nothing to worry about.

 

6. Rent a tent to get noticed.

You can rent a tent for so many different occasions. Tents are perfect for your booth at a trade show, a street fair, a green market, etc. is a wise choice. These tents can be customized to meet your needs. Not only will it protect you and your supply, but by customizing the tent, you will have your brand, color, name, etc. noticeably on your tent. This will help people find you – and remember you.

 

 

7. Climate control.

Did you know that you can set the temperature inside your tent rental? Clearspan tents allow for climate control to be included.

That means you can have the perfect event space – and have all the perks of being indoors. The HVAC (heating, ventilation, air conditioning) system can keep you and your guests as cool or as warm as you prefer. And, that leads to a happy guest, too.

 

8. Choose your location.

When it comes to some events, location is everything. Because our tents are easy to construct and require no guy lines or stakes, you can choose to set it up just about anywhere. The idea is to make sure that you choose a location that is big enough for your event – and that is accessible.

A few ideas may be your backyard, a local park, a vacant lot, or a large parking lot.

 

 

9. Accessories and other good stuff.

All the accessories that are available for your tent rental round out the top reasons why you need one. When you rent a tent, you can choose accessories such as:

• Sidewalls
• Glass entry doors
• Staging
• Decorative lighting
• Generators
• HVAC system
• Custom graphics

These tent rentals are also easy to assemble and disassemble – so choosing to use one as your venue will not take up much of your time. This is extremely important when you are working on a strict deadline for your event.

American Pavilion has been in the tent industry for many years – and we know how to do tents right. Whether it is a small tent for your tradeshow booth or it is a large, enclosed Clearspan tent with climate control and carpeting, you can create your event exactly how you want it.

You’ve got your reasons – so what are you waiting for? It is time to get the party started – with a tent rental from American Pavilion.

It seems like once Halloween strolls by on the calendar, it won’t be long until we switch over to a new year. This is perhaps the busiest time of year. Between holiday event and gatherings with family and friends, shopping, baking, end-of-the-year work wrap-ups, and the like. And, every year you tell yourself how you would love to have a New Year’s Eve party. But, by the time New Year’s Eve rolls around, you are too exhausted to even think about it.

That is why you should start planning now! Let your mind bypass all the other celebrations for now and get your New Year’s Eve party in order before the energy escapes you! Here’s everything you need to plan the perfect party!

Ring in the New Year outdoors

Choosing to hold your party outdoors is perfect for two reasons. One, tent rentals offer the perfect party space. And, two, you don’t have to worry about what your house looks like after the holidays because your guests won’t be in it!

Outdoor event tents are incredibly versatile. They allow for assorted sizes, depending on your space available. They can be erected anywhere – so you can either hold the party in your backyard, in a park, or any vacant lot. And, the fact that your New Year’s Eve party will be at night during the coldest time of year will not be a concern! These tent rentals can come equipped with tent accessories! These include flooring, side walls (to keep out unwanted weather) and climate control to keep your guests as warm as if they were in your own home.

This is a busy time of year for anyone in the event industry, so you will want to plan for your tent rental in advance.

Send out Save the Dates

Because of the busy social calendars during this time of year, your New Year’s Eve party may be only one of many that your guests get invited to. Or, your guests may be planning travel around that time. To prepare and give a heads up to those you’d like to see at your celebration, it is a promising idea to send out an announcement of your plans.

Depending on how prepared you are, these save the dates can be sent out up to six months in advance. This allows everyone to plan their holidays accordingly and increases your chance of a good turnout.

Settle on a theme

Take some time to consider how you want to celebrate the New Year with your party guests. When you close your eyes and see the celebration, how does it look? Are you imagining something fancy? Laid back and relaxed? Black-tie? A family affair?

A theme can help give you guidance in preparing the whole party. Themes can also be fun when you include your guests in them. If you settle on a theme now, you can prepare the entire event – including the save the dates – in the theme of the night. It will also help you keep everything uniform as you move along with your planning.

Here are a few ideas:

• Casino night
• Jungle safari
• A white party
• A black-tie event
• Masquerade Ball
• A glow party
• New York / Times Square replica

Schedule entertainment

What do you plan to do with your guests at your New Year’s Eve party? Consider this and plan accordingly. Do so now – especially if you intend to hire entertainment or rent electronic equipment or lighting.

You could:

• Hire a live band or DJ (include a dance floor with your tent rental so your guests can dance the night away).
• Have televisions around the tent displaying the countdown to the New Year.
• Play games of all sorts.

There are so many options for this event – it boils down to what you want yourself and your guests to be doing when the clock strikes midnight. Memories are made during a New Year’s Eve Party so make it good.

Champagne Toast

Last, but not least, unless you are planning a plated feast, you shouldn’t have to worry too much about food. Keep with the theme and offer some tapas. Decide ahead of time. However, you will need to make sure you have the champagne for the champagne toast. And, don’t forget the flutes! No New Year’s is complete without the toast.

Once you have your tent rented, your guest list planned, your theme decided, and your evening’s worth of fun and food planned, you can relax and enjoy your holidays. Once your New Year’s Eve Party arrives, you can have fun mingling with your friends and ringing in a brand-new year – just how you want to and without being exhausted!