Tag: special events

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Event Industry

Design a Halloween Maze Under Your Tent Rental

Halloween brings scares, screams, and lots of fright. It also means it is time for pumpkins, costumes, and sugary-overloaded trick or treat adventures. If this is your favorite holiday, you should consider taking your celebration to a new level this year. How so? By constructing your own outdoor Halloween maze!

Surprise your friends and family with some outdoor fun and a maze to boot. Perhaps you have never thought of designing your own maze, or maybe you just aren’t sure where to start. Don’t let this task seem too daunting and take the fun away.

Instead, check out these ideas for creating a Halloween maze that will have your guests all twisted and turned around. Don’t wait too long – your time is running out!

To haunt or not to haunt?

This is your maze, so you get the opportunity to decide how scary – or not scary – you want it to be. Should you choose the latter, it doesn’t mean that your maze will be lame or no fun. See, Halloween can go one of two ways – spook-infested or a pumpkin harvest theme.

A haunted maze

A haunted maze is one that will likely take place at night. The mission is one of fright. You want to create a maze that will keep your guests on their toes with goosebumps that can be seen for miles. With every bend, every curve, and every dead end – your guests will not know what to expect.

Haunting can come in all types of forms. For example:

  • Blood, guts, and gore
  • Ghosts and goblins
  • Demons and exorcisms
  • Alien encounters
  • The zombie apocalypse

It is up to you what type of haunt will spook your guests the most. But, once you decide, you must go all out for the full effect!

A harvest maze

Whether you don’t like being scared, you are scheduling your maze for the daytime, or you are constructing a maze for children, a harvest maze is the perfect choice – and your reason for choosing this route doesn’t really matter.

A harvest maze will consist of things, such as:

  • Pumpkins
  • Corn
  • Scarecrows
  • Fall leaves
  • Pilgrims
  • Harmless ghosts
  • Black cats

A Halloween maze doesn’t have to be scary to be enjoyable. Just the struggle of finding their way out can be freaky enough!

The best place to construct your Halloween maze

You can choose to pop up your maze in all sorts of places – your house, your garage, your backyard, an old field, a vacant building, etc. But, there are two things you want to consider first. One – you are going to want to have your maze outdoors. Why? Who wants to find their way through an indoor maze? Two – you will need a wide-open space. This allows you to design the maze exactly how you want it – without having to work around any pre-existing walls, doors, or enclosed spaces.

You are going to be putting a lot of time and care into this project, you will want to make sure this maze offers some sort of protection for your guests – and your maze. After all, it would be an awful moment to construct an awesome maze and have one evening of harsh weather ruin the whole thing.

With all of that said, your best option is likely a tent rental. Tents are perfect for providing you with a blank canvas to create and construct your Halloween maze in a wide-open area. In addition, they offer many options, such as flooring, side walls, and even climate control!

How to construct a maze

So now that you have decided where you are going to construct your maze and what kind of maze you are going to create, it would be very helpful to know how to construct one! Here are the steps you will want to follow:

  1. Sketch your maze.

You will want to draw out a sketch of how you want your Halloween maze to be. Make sure to create dead ends and roundabout passages, too. The more trickery you put into your maze, the more tricked your guests will feel!

  1. Decide what material you will use to create your walls.

You have several options when it comes to creating the walls of your maze. A few of the best choices are large pieces of cardboard, tarps or sheets, wooden pallets, or even corn.

  1. Get to work.

You can outline the maze in rope and drape or construct your chosen wall materials around it. Make sure you allow enough room for passages ways and turning around if multiple people will be in the maze at the same time.

  1. Add the effects.

Depending if you chose haunted or harvest, you will need to add the effects once the walls are constructed. Be cognizant of where you place items – and always test the final product!

Tips to make your maze amazing

  • The bigger the maze, the more opportunity for it to be difficult. For example, you will have more room to create dead ends.
  • For a scary effect, add fog machines and strobe lights. Regardless of how frightening the maze is, these two items automatically increase the freakiness.
  • While you are packing in all the fun and fright, don’t forget about the safety issues. Be sure to keep walkways clear and always have a designated person with an open ear for those who may find themselves in distress.
  • Hook up to electricity to add lights, audio, and visual for extra effects.
  • Add people in character throughout the maze. Their purpose is two-fold: they can engage your guests in a frightening (or not) way and can keep an eye out for those who are having difficulty with your maze.

Halloween is a time for a lot of trickery and fun. Designing a maze for your friends and family can add to it. Don’t be fooled – with a little planning, creating the perfect maze can actually be a fairly simple task!  Just make sure no one gets lost!

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Event Industry

10 Steps to Plan the Spookiest Halloween Party

BOO! Are you easily scared? If not, then it is time to plan the spookiest Halloween party ever. We’ve got all the details you need to get started – all you need to do is gather the easily spooked mortal souls!

Choose your theme

You don’t necessarily have to choose a theme for your Halloween party, but doing so can give some uniformity and fluidity to your decorations, costumes, and entertainment. A few of the creepiest theme ideas for 2017 are:

  • Mystery party – This could be your own version of a Clue-type party or a whodunit adventure among your guests.
  • Horror movie – Choose a horror movie and transform your space into the movie set! For example: It, Saw, Annabelle, Child’s Play,
  • Vampires – This is a great theme if you can get your guests to participate in it. Having a tent full of vampires all sipping a deep red adult beverage will be sure to spook any passerby.
  • Creepy crawlers – While many people fear monsters, there are much more scared of bugs. In fact, they can make your skin crawl. Decorate with spider webs, moving creatures, and lots of creepy crawlers. (Even add them to your ice cubes and food!)

Invite those who will participate

Not everyone is into Halloween. Those who aren’t, may not consider attending or, if they do, may not be good sports. What kind of fun would that be? Make your invitee list and check it twice for those you know will add to your party and help make it Spooktacular!

Take it outdoors

Which is scarier: being behind locked doors inside or being exposed outdoors in the dark? Exactly! Outside at night is much scarier. Therefore, you need to have an outdoor Halloween party. You never know what the weather may do and you are going to be putting a lot of time and effort into your spooky decorations, so make sure to rent a tent.

Tents come in all shapes and sizes and can keep you and your guests protected from the outdoor elements while also letting you enjoy the  crisp weather that this time of year brings.

Set the stage with lighting and fog

Bright lights at a Halloween party? No way! You will need soft lighting – perhaps lanterns, candles (the flameless type), or even soft colored lighting. Combine the lighting with a fog machine. You don’t need a lot of fog – just enough to set the stage for a scary night.

Play Creepy sounds

Place small speakers throughout your tent and the surrounding outdoor area. Use them to play creepy sounds that will make the hair on your guests’ necks stand up. Make sure the sounds are low enough to sound real and get your guests asking, “Did you hear that?!”

Make scary food

There are many creative ways to involve food in your decorations. Check out these freaky bites:

Build a haunted house

Tent rentals come with a wide-open space that allows you to decorate in any manner you wish. If you have the open space, why not build a haunted house? You can build it out of black garbage bags and rope or make your guests crawl through cardboard boxes. Make it twist and turn and make sure there are plenty of scares along the way. You may even hire friends to get into character for your party guests – to add some additional scare through their haunted house journey.

Homemade haunted houses don’t have to be big and they don’t have to be over-filled. After all, most people get spooked just waiting for the next scary thing to happen. They walk through on pins and needles, never knowing when it will.

Use your monster imagination and create a little fun adventure for your guests that will keep them entertained – and screaming out loud!

Plan unexpected guests

As the party is carrying on, plan to have a surprise guest or two. These costumed characters will fit your theme and show up in character to scare the living daylights out of your guests. For example, if you are having a murder mystery party, maybe have what appears like the murderer show up unexpectedly – when everyone wouldn’t think anyone else would be arriving. This character would walk in and draw attention to himself (or herself).

Or, you could have a group of clowns or a group of vampires. Whatever you choose, remember they are there for an entertainment purpose.

Include ghostly entertainment

Speaking of entertainment, you are going to need some. Halloween parties are not really the time for playing Twister or Monopoly, but setting up some form of entertainment could give your guests something to chat about as they mingle with one another.

Give out party favors

No matter what type of party you have, guests like to go home with something. This holds true for Halloween parties, too. So, make sure you are prepared with party favors. To give you some ideas, check these out:

  • Fill small bottles with little candies and name them things, such as arsenic, wart grow, vampire blood vitamins, rat tails, etc.
  • Have a table of small pumpkins and all sorts of decorating tools. Let your guests decorate his or her own pumpkin – and then take it home.
  • Candy-filled balloon pumpkins.

Halloween parties can be as scary as you want them to be. By following these 10 steps, you will be able to plan the spookiest Halloween party that will keep your friends talking year after year.

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Tent Rentals

Food, Rides and Craft Tents: A Day at the Fair

Ah, the sounds of the fair – wild screams from the roller coasters, clowns talking from the dunk tank, the announcer at the pig races, and lots of laughter from little ones. And the smells – deliciousness fills the air of greasy, fried fair food like funnel cakes, donut burgers, and deep-fried Oreos. But what do you see when you look around? Bright lights, flashing signs, rides sky high in the air, and tents.

Yes, craft tents full of goodness all just waiting for you and your friends to enjoy!

Food Tents

Just about everyone goes to the fair for some sort of fair food. It is a staple of fair attendance. You must have a slice of greasy pizza, an elephant ear, a turkey leg, popcorn, cotton candy, caramel apples, deep-fried anything, and ice cream. What makes it even more enjoyable is eating these items immediately after riding the fastest spinning ride at the fairgrounds!

Many state and local fairs use tents to house some of the food. Of course, there are many food trucks, but there are also many other gourmet-type fair foods from local vendors. Rather than allowing a bunch of outside food trucks, most of these vendors are housed under a tent.

Food tents allow vendors to focus on making satisfied customers, rather than what the weather is doing. With a tent overhead, they know they are protected from many outside elements. Their products, funds, and any electrical equipment are not at risk.

Fair patrons enjoy taking cover in these tents, too. Because they can come in all sizes, many are big enough to house the vendors and a seating area for customers. Walking the fair can make your feet tired and the sun can get hot, but having a shaded table to sit and regroup is often appreciated.

Artisan and Craft Tents

Many locals wait for the fair to show off all their hard work throughout the year. These crafters and artisans make many handmade, unique products. The last thing they want to do is sit outside, wide open and exposed, for Mother Nature to attack, so they often use tents.

Tents are almost always used to house these craft artists and their products. In fact, because of the precious merchandise, many of these craft tents are enclosed and are climate controlled. This means that they have sidewalls to keep out any blowing rain or dust (and provide an additional level of shade) and they also have the ability to cool and heat tents as needed.

Much craft and artistry work requires particular care. Exposing it to the outdoor elements could cause damage. In addition, to see the full effect of what is being offered, many displays are set up and use various lighting techniques. This is all kept safe under the protection of craft tents.

Animal and Rodeo Tents

While some folks go to the fair for rides and food, others prefer the animals. Most fairs have rodeos and other shows involving animals. For example:

  • 4H Club shows, including the showing of livestock animals raised by those within the community.
  • Bull riding.
  • Pig races, weenie dog races, rat races.

In addition to the animals, there are many events that take place involving all aspects of farming and agriculture. Tents are almost always involved in these. Fair patrons want to be protected and livestock owners want their prized animal kept safe and out of harm’s way. While they likely will lack climate control, the overhead covering provided by these tents can give a sturdy sense of shade and protection.

Petting Zoo and Animal Housing

When kids see animals at the shows, they are going to want to pet them. So, since the animals will need to have a place to be housed, they may as well have a petting zoo too, right? Tents come in all sizes which means that, depending on the livestock portion of your fair, you will be able to find the size you need.

The animal tents get a lot of traffic at the fair so they need to be strong and sturdy and able to handle the ruggedness that livestock brings.

Concerts and Entertainment 

A huge part of fairs revolves around the entertainment. In fact, many local people often find that they get their name out there by performing at the fair. For example, singers, dancers, marching bands, local rock bands, magicians, jugglers, and comedians are just a few of the most common.

Generally, a fair schedule will include a list of all of the entertainment for each day. That can include a lot of entertainers! To designate a spot, tents are usually set up with a stage and – if you are lucky – a seating area. Then, as the gates open for the day, the entertainment starts. This continues all day, which means those tents see a lot of traffic!

Concerts of well-known musicians are also quite common. These concerts can draw huge crowds and therefore require a huge space. Many nighttime fair concerts can get rowdy – again reinforcing the need for a sturdy structure.

The tents that are used for entertainment are large and solid. Many times, they have sidewalls for protection from the elements, especially since there is a high usage of electricity that gets used for each show. It is also recommended to rent a tent that has no poles throughout the open space. Poles will be used to keep the tent sturdy and intact, despite the amount of traffic. By removing them from the center of the tent, it increases safety for fair patrons as well as makes sure there is not a blocked view in the house.

Why You Need a Tent

Fairs are a fun time for those who attend and those who get to entertain and sell their livestock, food, and crafts. From craft tents, to food tents, to concert tents, the fair houses all of these tents. Having a tent for protection for all involved means that attention will no longer have to be on protecting assets, but rather on making people smile. Because, in the end, that is what a long day at the fair is for, right?

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Event Industry

Steps to Plan a Kid’s Summer Birthday Party in a Tent

Kids love parties, but those born in the summer may feel left out and cheated when it comes to celebrating birthdays! Think about it – their friends may be away on vacation, at camp, or maybe they have simply lost touch after the school year. Does that give you an excuse to skimp on a kid’s summer birthday party? No way!

Your summer-born kiddos deserve an ultimate birthday party – and we are going to show you how to do it: by throwing a birthday party in a tent.

Try an Outdoor Summer Party in a Tent

Rule number one when having a kid’s birthday party, whether in the summer or any other season: never, ever have the party in your home. With kids pumped full of sugar, you are almost guaranteed to have spills, unstoppable (and sometimes out of control) running, broken items, etc. No matter how tough you think you may be, just don’t do it. Instead, choose to hold a summer birthday party in a tent.

Any outdoor location will work – your backyard, a local park, a community area, etc. However, once you decide the location, you are going to want to get yourself a tent rental. The summertime temps are hot and, regardless of trees, you are going to want a solid source of shade. Besides, tent rentals can even be customized to include climate control (yes, that means some cool air for you) and they can stand up to some fairly harsh weather. In other words, hosting the party in a tent can provide you a place to let the kids run wild and, well, be kids, while also keeping everyone cool and safe in the summer conditions.

Pool Parties are Fun, but These are Better

What is in a theme? A lot! The theme you set for a party can determine the décor, the food, the drinks, the games, the entertainment, etc. The theme you choose can either make or break the party. Wouldn’t it make you feel good to have the kids – especially the birthday boy or girl – walk into your decorated tent and hear jaw-dropping oohs and ahhs? If so, then you must check these out:

  • A scavenger hunt party. Hide special treats around your yard (or wherever you hold the party). Send the kids out on a hunt with clues. The first one back wins the big prize. You can make this party a mystery theme, complete with magnifying glasses!
  • Local heroes party. Local police and fire departments love to entertain kids and show that they are there to protect and serve the community. Hold a local heroes party and reach out to local law enforcement or fire departments and see if they can make a guest appearance!
  • Pirate-themed party. Complete this with makeup, eye patches, and all! Ahoy, mate!
  • Outdoor movie night. This is a simple idea that the kids will love. Use a projector and a white sheet (or the sidewall of your tent). Have a movie theme for the night, such as comic books, Disney classics, or the like. Serve up some popcorn and movie candy treats.
  • An overnight glamp. Instead of filling your living room with a handful of kids, why not set up a tent and let them glamp? It’s glamorous camping – sleeping outdoors with all the luxuries. And, bonus –  you won’t be kept awake by the late-night giggles!
  • A fairytale lemonade/tea party. Time to get fancy! Create a space full of lace tablecloths. Then, serve tea and lemonade in delicate cups, along with light sandwiches and snacks on decorative platters.
  • Dinosaur party. All things dinosaur – complete with a fossil dig! It’s outdoors so you can!
  • The magic of science party. Most kids hate science projects but love doing the actual experiment. Why not set up a party complete with lab coats and a list of fun science experiments? Make things bubble, make things go poof, and make the kids take a step back in wonder.

Go All Out

Now you have a few theme ideas for your summertime kid’s birthday party in a tent. The idea is to go all out. You know, go big or don’t go at all. Think total transformation. In order to have the ultimate party, you need to not leave one detail untouched. Plan it right – you can do it.

Entertainment and Games

The entertainment and games must match the party theme. After all, it’d be a bit silly to have a bunch of decked out pirates sitting around sipping on a dainty cup ‘o tea, don’t you think? Another thing – you will want to make it awesome. Kids remember the activities they do and the lasting impression is worth it.

If your theme fits, why not hire characters? Just as you could invite law enforcement officers or firemen to a local heroes’ party, you can also hire pirates and face painters to attend the pirate party. Or, have a dinosaur expert from your local museum come share some facts and artifacts with the kids.

In other words, playing the radio is boring, but hiring a local band leads to an ultimate event. Get the idea?

Creating the Ultimate Birthday Party Menu

Just as you aren’t going to slack with entertainment and decorations, you will not slack with food and other goodies. Because it will match your theme, it will make your party stand out.

Summer parties outdoors usually consist of easy food to throw on a grill, such as hot dogs and hamburgers. Maybe some bbq chicken for those who want to be daring. However, those items don’t really make an ultimate birthday party menu. No, no. You will want to whisk yourself away with the party theme and cook up some delicious eats. For example, a treasure chest full of chocolate gold coins, fruit swords, and a seafood feast at a pirate party. Or, popcorn, nachos and cheese, soft pretzels, and boxes of candy at a movie night.

An ultimate birthday party in a tent needs an ultimate party planner. Go on and make that summer birthday boy or girl smile!

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Event Industry

A Tent Wedding: Transitioning from Ceremony to Reception

You have always dreamed of having a wedding ceremony and reception under a tent outdoors.  Fortunately for you, your dream is finally coming true. The time has arrived to do the planning for your tent wedding and you aren’t quite sure how to pull it off: two events, one location.

What do you do when you have a tent wedding ceremony and reception in the same location? How can you make this transition smooth – free of stress and chaos? Transporting your wedding guests from part A of the event to part B, while you are focused on pictures can be a bit tricky. Luckily, however, it is do-able.

Depending on your likes and dislikes, there are several ways to get through this transition smoothly. Take some time to read through these suggestions and decide what will work best for your individual scenario.

Gather a transition team to assist

If you are truly holding the separate events in the exact same location, you will be making a big transition between the ceremony and reception area. You are going to need some help. Gather a team of professionals to assist you to make it quick and easy. For example, a wedding planner, the florist, caterers, a few friends. While you are concentrating on the fact that you just tied the knot and want the pictures to prove it – your team will go to work transforming your ceremony area into the most magical reception area possible.

Quick transitioning tips:

  • If you plan on having a fairly short ceremony and are not opposed to your guests standing, this will reduce the number of chairs and furniture involved when transitioning between the two events.
  • Keep decorations Complex décor will only add to the transition time, whether taking it down from the ceremony or decorating for the reception.
  • Plan to keep a similar flow for both events. The more alike the décor will be, the easier to transition.
  • It is a good idea to have everything necessary in close proximity and to even do a trial run before the big event to cut down on the chance for any errors or missing pieces.

Make sure you can count on your team – and that they are ready for the challenge!

Create a temporary mingling space

While your team is re-creating your tent wedding space, you will need to find something to do with your guests. Why not create a space beside the tent location for them to mingle while they wait? Here are a few ideas you can do to keep them occupied:

  • Have a cocktail party with hors d’oeuvres.
  • Set up a popcorn station. Serve small cups or bags of popcorn and provide a wide array of unique toppings, such as chocolate drizzle, caramel drizzle, nuts, candy pieces, etc.
  • Pass out note cards and have guests write notes, memories, or words of wisdom to the newlyweds.
  • Provide disposable cameras and have guests begin taking their own pictures. Collect these cameras as the wedding reception is concluding.
  • Set up lawn games for your guests. Take advantage of the outdoors by setting up cornhole, croquet, giant chess, horseshoes, etc. for your guests to play as they wait.

Use your creativity and decide on something that will make your guests content while they wait for you.

Use dividers and split your tent wedding

If your guest list is not too enormous, you may be able to divide your tent. Using customized decorative dividers, you can get a two for one deal. Splitting your tent in half will allow you to set up for your ceremony and your reception. This will require no transitioning between – other than a short walk for your guests.

Hold the ceremony in the reception area

It isn’t too uncommon for weddings to be held in the actual reception area. Instead of guests standing or sitting in auditorium style they will be sitting at their designated tables. The setup will include an aisle through the venue for which the wedding party will use to walk on for the ceremony. Choosing to go this route means that there will be no awkward in-between time and there will be no need for the major transitioning of spaces.

There is one downfall: pictures. Usually, after the ceremony, guests will be ushered elsewhere while the wedding party remains and collects a ton of pictures. However, because both events are taking place in the same location, that would mean the pictures would be taken there, too. Photographers often find it difficult to keep the focus of the wedding party as the ceremony concludes. Perhaps another option would be to take photos before the ceremony begins.

Decide to use two tents

Depending on the size of lawn you have available, you could choose to use two tents. One can be designated specifically for the ceremony, the other for the reception. This gives the feel of a traditional wedding – with the ceremony at the church and the reception in a different location. The perk is there is no driving involved!

This option surely isn’t for everyone. It would require a large outdoor space and could hike up your expenses just a bit. On the other hand, two tents also cut down on the need for a transition team and all the stress that it brings. The reception area will already be set up and waiting for your guests while you and your wedding party are spending some time with the photographer.

This is your wedding, your reception, and your day. There is no set guidebook that tells you how you must have your ceremony and reception. Decide what works best for you and your tent wedding – then practice its execution so that it is flawless on your big day.

 

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Event Industry

How to Decorate a Tent for a Wedding

Whether you are looking for an engagement party, wedding, or any other type of event where love is in the air – you can transform your tent rental into a romantic oasis with these steps on how to decorate a tent for a wedding.

Romance can leave you or your significant other feeling elated and on cloud 9. With the hustle and bustle of life, a romantic evening is much appreciated – even needed some days. It is a sure-fire way to remind each other that love is what is important.

Surrounding yourselves in soft lighting, soft seating, and peaceful surroundings can enhance any romantic evening. Knowing how to decorate a tent for a wedding or engagement can be difficult, especially because you want everything to be romantic and perfect. If you are wanting to have a sophisticated wedding or engagement party, here are a few hints to make sure you are on the right track.

How to decorate a tent for a wedding: 5 considerations

Many people are not extremely familiar with how to decorate a tent for a wedding. However, with these tips, you’ll decorate like a pro in no time. Get the candles ready, and let the sparks fly, because after this, you’ll know what it takes to plan a romantic wedding or evening with a tent rental.

There are five aspects and ways of decorating a tent to consider:

  • Seating arrangements
  • Proper (and elegant) lighting
  • Romantic and soft decorations
  • Bringing the heat with a fire place
  • Treats for guests

We’ll go into detail on each of these five ways to decorate a tent below.

Plan comfortable seating

When preparing your romantic tent, focus on the seating as a priority. There are a few options that can get you the look and feel you are going for.

  • Use a comfy couch or couches. Again, make sure to add soft pillows to lean against.
  • If you want to make your seating a little more eccentric, you can choose to fill the floor of your tent with big pillows. Keep them cushiony and colorful.

The space you sit on will allow for comfort for your guests to mingle and have a great time.

Lighting the space

Lighting can set the ambiance of any room. When you are going for a romantic look, you will want to avoid things like bright lights, flashing lights, and brightly colored lights. These things perk energy up, rather than having a calming effect. Instead, opt for things such as:

  • Candles. You can line the area with multiple little candles or a few bigger candles. The soft glow that is distributed by candles can absolutely set a romantic mood. You will just want to keep fire safety in mind. Don’t get the candles too close to the pillows and make sure they are sitting on a secure surface. Having a fire extinguisher nearby is not a bad idea, either.
  • Think white holiday lighting. You can use these string lights by draping designs across the ceiling. You can string them along the base of the tent. Or maybe even pin up designs using them on the walls of the tent.
  • Soft colored lights work well, too. For instance, soft pinks or a calming, soft blue. These colored lights fill the tent with their hues, allowing your guest or guests to be affected by their color.

Take care when you are setting up the lighting for your space. Make sure it sets the mood you are desiring and that it won’t leave your guest or guests feeling like they are on display under some bright lights.

Decorations worth considering

Because the seating and the lighting are what will make the romantic setting, actual decorations aren’t too important. However, if you are looking to decorate, there are a few tasteful ways that you can add to the ambiance. For example:

  • Flowers – You may decide to add flowers, such as roses, to the decorated tent. You can do so in vases or by placing the roses (or just the petals) around the tent.
  • Paper lanterns – These lanterns provide such a feeling of warmth. They provide color and decoration, as well as soft lighting.
  • Aroma oils – Soft lit aroma oil burners can offer a scent that can transform the tent into a calming space with a natural scent that won’t be overpowering.

Don’t go overboard on decorations. Keep it warm and inviting – and leave the balloons and streamers at the store!

Adding a fire pit

If you want to take your wedding or engagement party decor a bit further, try adding a fire pit. There isn’t anything quite as romantic as sitting with your significant other around a fire pit. Use it for warmth, the mood, or to roast some s’mores.

And, no, the fire pit does not go inside the tent – but rather just outside.

Champagne bottles and little treats

Your guests will definitely appreciate well thought out food and drinks at your party. Here are a few ideas for you to have handy:

  • Champagne because, well, champagne is just one of those things you need nearby when you are having a magically romantic night in a tent under the stars.
  • Chocolates – chocolate is sweet, enjoyable, and goes well with champagne.
  • Strawberries (or other cut up or easy-to-eat fruits) – these also go well with champagne and can be enjoyed rather easily and mess-free.
  • Cheese and crackers platter – Mix up the cheese and cracker varieties to make it more or less
  • Mediterranean plate – Kalamata olives, feta cheese, pita, hummus

You will want to keep it light and simple. With the low lighting and the soft furniture, it would be difficult to have a full several course meal. Instead, pack a romantic picnic-like snack and beverage.

Planning a romantic evening for your wedding or engagement party in a tent should be relaxing for all. However, with all this knowledge, you’ll be a pro when it comes to knowing how to decorate a tent for a wedding or engagement! So, gather your tent, your seating made for cuddling, and grab your significant other for a beautiful night under the stars.

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Event Industry

Ringing in the New Year with a Party

Ah, out with the old, in with the new. We are quickly approaching the end of the year. It’s time to reflect on all that we did – or didn’t do – in the ending year and set our sights on hope for the upcoming, fresh opportunity in the new year. Superstition says that whatever you spend your new year doing is what you will be doing the whole year through. So, rather than sleeping your new year away, resulting in potentially no forward movement in life for the upcoming year, perhaps you should throw a party and spend your time ringing in the new year with your favorite people making memories. Sounds like a good way to spend a year, right? From planning a special surprise to choosing tent rentals, you can plan the perfect party to ring in the new year.

If you are looking for the best ideas for creating your new year’s party, you have come to the right place.

Tent Rentals for the Perfect Party Space

The first thing you will want to determine for your party is where you are going to have it. Sure, ringing in the New Year is possible in your house, but, let’s face it – no one wants to kick off the New Year with a party-damaged home.

There are other options. For starters, you could look for a hall or other rental space. Of course, you must be aware of noise ordinances, decorate within the parameters of the owner’s guidelines, and hope that the space can accommodate all your needs. Here is a better option – rent a tent and find a place to put it. Whether in your own backyard or in an empty lot, tent rentals allow you the opportunity to build your party from the ground up, so-to-speak.

Tent rentals can be customized to meet all your needs. Depending on the theme of your party, you may want to go formal with flooring and lights throughout, with a dance floor. You may choose to let the earth be your flooring and use tiki torches. Tent rentals can be completely climate controlled and have sides, as well.

Basically, it is your best option for creating the perfect space for your party.

Party Theme

What type of theme will you have? Of course, you can decide to just call it a party. But what fun is that? You want to make an impression and have fun. You are closing out one year and running straight into a new one. Do something grand. Ringing in the New Year is all about ending the year on an amazing note. If you have a great imagination, then your options are endless. Here are a few ideas:

  • Black-light party. Ask your guests to get all decked out in their whitest whites. Also, decorate in whites and use black-lights to create a glow.
  • Black and White Ball. This is perfect for those who want a classy and elegant way to ring in the New Year. Make it a black-tie affair or just a black and white one.
  • Masquerade Ball. This is a secret way to end your year. You and your guests can sport your masks while dressed up, heel to toe. Masquerade balls do not necessarily have to be fancy, but why would you want it any other way?
  • Disco party. If you feel like you want to get down and boogie, perhaps a disco party will be more up your ally. Music, a dance floor, and a mirror ball. Have your guests dress in disco-era attire to make it more fun!
  • Last Hurrah party. You know a huge percent of people say they are starting the first day of the New Year with a healthy lifestyle. Why not kiss the year goodbye with all the food you and your guests won’t be enjoying for a while? e. fried foods, sweets, and any other junk food.
  • Casino party. Turn your space into Las Vegas. Set up poker tables, roulette, and black jack.

Noisemakers

Did you ever wonder why everyone has always been taught to make a lot of noise at the stroke of midnight on New Year’s? Superstition says that this noise will scare evil spirits away. Yep, they won’t get to follow you into the New Year.

Whether you are superstitious or not, ringing in the New Year is practically impossible without noisemakers. You can stick to the traditional party horns, blowouts, or ratchets. You could create unique noisemakers such as the bubble jump (jumping on bubble wrap), jingle sticks (adding bells to popsicle sticks), or placing raw beans inside decorated glass jars or half-folded paper plates.

However you decide to do it – make it loud!

Food and Beverage

You have some fun friends, a stellar venue – but what are you going to serve to eat? You can continue with the superstitions for the New Year. For instance, serving a pork dish, holding that pigs root forward meaning progression in life. Also, anything round – donuts, Bundt cake, etc. symbolizing the year coming full circle. Let’s not forget noodles which symbolize a long life or beans which are thought to resemble money.

Separately the superstitious New Year’s foods seem odd. However, a quick search online can lead you to recipes to combine these items into something delicious.

If you aren’t feeling like sticking with the common New Year foods, use your imagination and create a menu that matches the theme of the night!

Even though it isn’t food – don’t forget the champagne!

Ringing In the New Year 

This is the very last night of the year. You will never again be in this same moment. Do that something special that is going to make headlines. In other words, send the old year away with a bang.

Here are a couple ideas or create your own!

  • Writing wishes, hopes, and dreams for the coming year on mini scrolls and placing them inside balloons. When the clock strikes midnight, release the balloons into the sky!
  • Create a hashtag for the event and ask everyone to take a ton of pictures, upload them to your favorite social media site using the specified hashtag.
  • Buy fireworks and set them off at midnight, literally starting the year off with a bang.

However you’re ringing in the New Year, do it bold and make memories that will last a lifetime. Decorate your tent rental, stick to a theme, add a dash of food and champagne and rehearse a fantastic toast. Cheers!

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Event Industry

Plan the Perfect Outdoor Fall Wedding

Fall is quickly becoming one of the most popular seasons to wed. With the gorgeous autumn colors, nearly perfect weather and golden light, it is no wonder that more couples are choosing this time of year to say “I do”. Autumn is a romantic time of the year. It is when life starts over. The beginning of autumn brings hope with it. What a perfect time to start a new life with the love of your life with a gorgeous outdoor fall wedding.

An outdoor fall wedding is very mysterious and charming. Mother Nature provides a gorgeous backdrop, the air is crisp and beautiful fall flowers make lovely scenery. We have compiled this fall wedding guide to help you plan the perfect outdoor fall wedding.

Outdoor Fall Wedding Planning

Although this time of year is absolutely stunning, there are some things to consider when planning a wedding during this time.

Some things to consider when you start to plan your outdoor wedding include:

  • The weather
  • The climate
  • Keeping guests comfortable
  • Outdoor location
  • The date
  • Wedding Invitations
  • Your color scheme
  • Type of decor
  • The menu
  • Photography location
  • Potential risks or hazards

This list may seem like a lot. However, with this guide, you can plan a beautiful outdoor fall wedding.

Plan for the Weather

Fall weather all across the United States can be unpredictable. Some states in the northern part of New England get heavy snow as early as September. Southern states, such as Louisiana, Florida and Texas sometimes have heavy rains from fall hurricanes and tropical storms. Therefore, it is necessary to prepare for any type of weather. Here are some tips for dealing with fall weather.

Learn About the Climate

If you are getting married in your hometown, you are probably quite familiar with the climate, especially if you have lived there a long time. But, if you are getting married in another state, research the climate patterns so that you have a pretty good idea of what to expect.

Make Sure Your Guests Are Comfortable

There are small things that you can do that go a long way towards making your guests feel comfortable. For instance, if you plan to have a cocktail hour on the outside patio or terrace, then bring outdoor space heaters if there is any indication that it will be cool. You can also purchase inexpensive blankets, pashmina or other wraps to help your guests stay toasty.

Consider a Tent Rental

Tent rentals can be used year-round most places for outdoor events. Many companies offer tents that are equipped with temperature control. Large clear-span tents are perfect for outdoor weddings as they do not have any interior posts to interfere with decorations and take up space. In addition, they are clear, which allows you and your guests to view the lovely fall scenery outside.

Choose the Right Weekend

Fall is an important season for college and NFL football fans alike. Avoid big game days like the plague. Otherwise, super-fans may choose to skip your wedding and go to the game instead. Sports fans that feel like they have to attend your wedding will likely be irritated that they are being forced to miss the important game. Others will be glued to their smartphones rather than watching you and your significant other exchange vows. Therefore, check local sports schedules well in advance and avoid any big game weekends.

Use Fall-Themed Wedding Invitations

When planning an outdoor fall wedding, consider using wedding invitations that feature festive fall colors or a wedding invitation that has a natural, autumn motif. Fall designs feature leaf-like designs, illustrations of falling leaves and tree motifs. Craft paper invitations with gold foil or nature-inspired details are perfect for a fall wedding. A neutral invitation that features foil-pressed leaf motifs is great for a more modern autumn wedding.

Pick Colors That Mirror the Season

If you are planning a fall wedding, find inspiration from the changing leaves. Choose warm Earthy hues in shades of gold, red, brown and orange. Other popular fall colors include sage, cherry and warm vanilla. If you want to go bold, choose rich jewel tones like red, green and purple.

Use Seasonal Floral Designs

Choosing in-season floral designs not only captures the beauty and warmth of the season but will help you keep costs down, as well. Fall bridal bouquets often feature gorgeous yellows, fiery reds and rich oranges mixed with amber, gold and brown. Popular fall flowers include roses, hydrangea, dahlias, gerbera daisies, lily of the valley and stephanotis. Fall bridal centerpieces and bouquets are often adorned with autumn decorations and foliage, such as crab apples, acorns, oak leaves and branches. You can also decorate with dried greenery, including figs, ornamental cabbage and heirloom pumpkin.

Go With Autumn Decor

For the perfect outdoor fall wedding, look into using Autumn decor. Use dried greenery, warm candlelight, figs and flowers for your decorations. You can also incorporate pumpkins into the decor or accent place settings with a fresh fig. Wreaths made of seeded eucalyptus are perfect for fall and pinecones make wonderful decorations, as well.

Consider a Fall-Themed Menu

Match your catering with the fall theme by going with a fall themed menu. This will make the most out of seasonal, fresh food and impress guests. Here are some fall menu items that are popular for wedding banquets:

  • Turkey and game meats
  • Apple side dishes
  • Sweet potato pie
  • Pumpkin soup
  • Root vegetables
  • Spiked apple cider
  • Pumpkin-based drinks
  • Fresh baked cookies
  • Caramel apple bar
  • Cider donuts
  • Hot cocoa

Incorporate Natural Scenery into Your Photography

Use the breathtaking fall scenery as a natural backdrop for your outdoor fall wedding. The beauty of the fall light is absolutely gorgeous in photographs. Therefore, incorporate the natural beauty into your photos every chance that you can. Pose in front of a tall oak tree full of changing colors or in front of a rustic-looking barn.

Make Sure Leaves Do Not Become a Hazard

Wet leaves can be a danger to guests as they are quite slippery. Therefore, make sure that you remove leaves from any outdoor surface that you or your guests will be walking on, such as paths and tiled patios.

Fall weddings are absolutely gorgeous and the natural beauty of the season makes it the ideal time to tie the knot. Following the easy tips above will help you have a wonderful outdoor fall wedding.

 

Categories
Event Industry

How Tech Will Define Events in 2016 {Infographic}

Social media live streaming and mobile applications are becoming valuable assets to the events industry. Not only does live streaming increase an event’s visibility but it can also generate larger audiences and increase opportunity for revenue. Attendees and event professionals are also increasing their use of event applications. Take a look at this infographic from Losberger to learn more.

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