Categories
Event Industry

Benefits of Using a Clearspan Tent as your Car Show Tent

Car shows are always fun to attend – and fun to participate in, but finding the perfect car show tent can be difficult. Many car owners who take pride in their automobiles feel good about sharing their passion with those who are interested. And what better place to do that than at a car show!

Some car shows involve cars that are classics and have been maintained or restored. Others are cars that have been modified and transformed into fast, colorful, loud muscle machines. Whatever your preference, these cars are a thing of passionate beauty for some – thus providing the opportunity for car shows.

While car shows can be held just about anywhere outdoors, you and your car buddies may not necessarily be comfortable leaving these special cars to sit outside for viewing; especially when the car is, undoubtedly, kept in a garage or under some sort of protective cover. Therefore, if you are considering holding a car show, there are many benefits to using a clearspan car show tent.

Benefit #1: These car show tents are completely customizable.

A clearspan tent can be completely customizable. These can be created to includes specific colors, brands, names, etc. They can also be designed to fit your exact sizing needs. For instance, the size of the car show tent will be based on the size of your car show:

  • How many cars will sign up to be part of your car show?
  • How many attendees do you expect to have?
  • Do you need to account for space for any vendors you intend to have?

Every show is different, so these types of car show tents give you a great amount of variability.

Benefit #2: They provide coverage without barriers.

Clearspan tents provide you with wide-open spaces. They have no barriers within them, allowing for easy access to maneuver the cars for the show. In addition, there are no poles in the center. All grounding mechanisms are located along the perimeter of the clearspan tent.

In addition to the maneuvering ease for the automobiles, it also means that the attendees at your show can work their way from car to car without having to worry about avoiding any poles or barriers. It reduces any safety hazards that may be found in other kinds of car show tent.

Benefit #3: Clearspan tents provide protection from outside dangers.

Outdoor elements can cause a lot of damage to automobiles – especially to those that are show cars. The average car can take a beating from rain, hail, wind, dirt and grime, snow, sleet, sun, and anything else that may occur naturally. Other dangers, such as those from flying or thrown debris, animals, birds, etc. can also damage vehicles.

Owners of show cars most likely always maintain their automobiles by keeping them shielded, either in a garage, a warehouse, a tent, a carport, or a protective cover. And they may be unlikely to agree to participate in your show if you don’t agree to provide some overhead protection.

A clearspan car show tent allows the cars to remain safe while they are in the car show. This will provide reassurance for your participants.

You also want to keep in mind that if the weather poses a threat on the day of your show, the number of attendees that appear may be much less than expected. A tent will provide lots of protection for your guests, too. It will keep them from any pending or imminent rough weather. It will also provide shade from the sun or warmth from the cool air. In other words, your attendees will thank you for your choice to use a Clearspan tent for your car show.

Benefit #4: They are easy to erect and easy to dismantle.

Clearspan tents are easy to construct, meaning that even if your show changes location suddenly, you can still move and erect your car show tent with ease. When the show is over and it is time to dismantle, the tent easily deconstructs.

With these temporary buildings, you have the ability to set up your car show in many locations. For instance, a vacant lot, a local park, an empty parking lot, etc. The key is to make sure the outdoor space is large enough to hold the tent. You must also consider a tent that allows for ample parking and ease of access for attendees.

Benefit #5: Your patrons will thank you for using a clearspan tent.

Your patrons will thank you for choosing to go with a clearspan tent. You may think they won’t notice, but they do. They know that your tent is providing them a nice, shaded and protected area to view all the cars they are so passionate about. They no longer need to worry about missing out due to weather conditions or about being unable to see the automobiles due to the bright sun.

Benefit #6: Participants will be grateful for your car show tent.

Those who participate in the car show will be even more thankful. Some of these individuals may be new to show cars, but many people have spent their lives working and reconditioning their cars. Countless hours and beads of sweat have turned their passion into a reality. Whether it is a brightly modified modern car or an antique or classic car, the value these cars hold is intense.

When participants agree to be a part of a car show, they are exposing this hard work to a slew of people. And open up to potential hazards. But, by choosing to use a this type of car show tent to protect the car show in its entirety, you are essentially helping to protect their investment. For that, your participants will be very grateful.

Car shows bring people together from all over the country to indulge in the same passion: cars. Old ones, new ones, fast ones, or simply models – it doesn’t matter. However, it is the joy of sharing the love of cars that makes these events so worthwhile. Without the protection of a clearspan car show tent, the show may not be able to go on due to weather-related conditions. Therefore, rent your tent and spend an afternoon enjoying a well-thought-out car show.

Categories
Event Industry

Now is the Time to Start Planning a Holiday Event

Some events can be planned rather quickly. But, if you are looking to create a magical – and memorable – holiday event, then you will want to start planning now. There are many aspects to planning a successful event, such as:

  • Finding the perfect location
  • Selecting the best time and date
  • Preparing the guest list and sending invitations
  • Designing the venue
  • Scheduling the entertainment, dining, etc.

So, what are you waiting for? Get planning – and check out these key tips.

Outdoors is possible – even in the cold

There are many holiday celebrations that take place during the cooler months of the year, but that does not mean they all must be held indoors. By choosing a temporary building to house your event, you are opening yourself up to a great open space to design in any manner you wish.

Keep your options open for locations. Temporary event tents can be erected in your own backyard – or in any open space big enough for your needs. With the ability to choose side walls and temperature control, you can keep your guests toasty and keep the celebration out of your house!

Busy holiday event schedules

Perhaps the most difficult part of planning a holiday event is making sure it fits within everyone’s schedule. Now, keep in mind that it is absolutely going to be impossible to fit your event neatly into every guest’s calendar. However, if you are aware of other events going on among your clique or close-knit organizations, you can avoid choosing to host yours on the same day. In addition, if there are specific guests that you would like to have attend your event, talk to them in advance to discuss days. Again, this is not going to be possible to do with every single guest. Do your best to select the day and time that works for you and everything else will fall into place.

Inviting your guests

When preparing invitations for your holiday event, you will want to make sure to give ample amount of notice to your potential guests. This is due to a number of social functions that take place – if you want a good turnout, you’ve got to take up the calendar space first. However, you do not want to send them too early.

So, when should you send your invites? Approximately 4 to 6 weeks in advance. This gives plenty of time for your guests to make arrangements and to beat others who may have scheduled an event on the same day. When sending your invitation, make sure to ask for an RSVP about 2 to 3 weeks ahead of your holiday event.

Because this time of year is so busy for many people, you will want to invite more people than you’d expect to ensure a good turnout. For example, if you anticipate 20 guests unable to attend out of the 50 you send invitations to, then invite 70 people to compensate. Or – just enjoy a small gathering with your favorite people!

Create a magical venue

Temporary tent buildings offer a wide-open, blank canvas for you to decorate. The winter holidays in themselves are magical. Allow yourself to transform this space into something incredibly memorable. It can be traditional or something fun and unique. Or, if you and your friends are tired of the wintry weather, you could even transform the space into a tropical paradise and have a luau!

The options for decorating are unlimited. Use your imagination and get creative.

Don’t forget to bring the good stuff

What is the good stuff? It is everything that makes your holiday event – besides you and the guests, of course. For instance, the food, the entertainment, etc. When planning your holiday event, consider these questions:

  • Are you planning on having a sit-down dinner or a buffet style? Or, would you rather just serve bite-size snacks and appetizers?
  • What would your guests like to do at your event? Consider the guests you have invited – are they kids? Adults? Guys? Ladies? A mix of both? Are they more into sports or games? Or prefer music and dancing?
  • Have you considered having a DJ? Or perhaps hooking up your own electrical equipment (or renting some)? A silent party is no fun – you will want to have some holiday sounds at your event.

Start planning now so that you can create a space for your guests to enjoy your holiday event while taking a break from their hectic holiday schedules. Sometimes it is more about relaxing and socializing in a peaceful environment than anything else.

Categories
Outdoors

5 Precautions to Prepare Your Event for Wind

Weather can be crazy. One minute it could be the sunniest day you ever saw and, before you can comment and say just that to the person next to you, it could start pouring. No matter how closely we watch the weather or study the forecast, it happens. It is the same way that you wash your car and it rains or you carry an umbrella on a cloudy day, but the clouds never let the rain fall. Mother Nature can be a feisty one. Since she doesn’t care what you have on the calendar, it’s important to prepare your event for any possible weather changes that may occur.

Just like the rain, gusty wind happens, too – even on the day of your big event. Here are some tips on how to keep your tent (and everything else) from blowing away.

Entertainment equipment

Whether you are having a wedding, a birthday bash, a corporate event, or just a plain old barbecue, you are most likely going to have some sort of electrical equipment under your tent. When things get windy, your equipment needs to go under wraps – literally. You need to prepare your event in the case of wind to avoid any damage to equipment.

  • The wind can bring down electrical wires which can lead to hazardous conditions. Wires can cause people to trip, especially in an evacuation situation. The item that the wires are coming from is also in jeopardy of moving should the wires get tossed in the wind. Make sure all wires are secured, preferably on the ground, and covered with a rug, flooring, or another type of carpeting.
  • It can also blow down projection screens, especially if they aren’t securely tied down. Make sure that, whether you have a hanging projector screen or a standing floor screen, you have it tied securely to a non-moving object.
  • Speakers are another item that you want to make sure is secured. It is common for DJs and such to stack speakers. Unfortunately, as heavy as those speakers may be, sometimes they are no match for wind gusts. Consider the dangers that could occur should one blow over and think twice to stacking the speaker boxes.

Decorations and lighting

You will want to plan accordingly and prepare your event when it comes to decorations and lighting as well. If you know that you live in an area that is subject to potential high winds, then you want to make sure you do not decorate with items such as paper lanterns with candles for lighting. Talk about a disaster!

Choose decorations that are sturdy. Centerpieces should be heavy or weighted down with something that is. If you get creative, no one ever has to know that you intentionally designed the decorations to withstand the wind. It will just look like that is how the centerpiece is supposed to look. For items such as overhead decorations, make sure they are lightweight and nothing that could cause significant injury should it come tumbling down.

Certain lighting choices can be damaging when combined with wind gusts. For example, lit candles, lanterns, or torches (yes, anything with fire). In addition, those lighting choices such as chandeliers – should they fall when attacked by fierce winds – could have a terrible outcome for anything below. Instead of any of the above, choose to go with lighting that is simple and could even blow with the wind, such as string lighting.

Food prep and display

To prepare your event from wind ruining your food, shield food presentation areas away from any potential wind gusts. If not, it could leave you with a lot of hungry guests and a mess of food on the floor. No one wants that. Even if your tables are secure, the food items atop them are not. Try placing a secured backdrop behind the service table. If this is not an option, perhaps try securing the table and the food items by weighing them down as much as possible.

As for the food prep area, the wind can not only damage your food and your equipment should a big gust come flying through. However, it can add unwanted flying debris to the recipe. For security and health safety reasons, your food prep area should always be protected. Securing a strong perimeter around this area can be beneficial to you and your guests.

It is important to note that using fire pits or grills to cook your food should be done at a far distance from the tent itself. If you are too close and high winds arrive, there is a good chance that a fire could result.

How to prepare your event tent rental

When you rent a tent for your event, you need to have a full understanding a few things:

  1. Make sure that you understand how the tent rental is erected (or, at the very least, a general idea)
  2. What type of weather the tent can withstand and for how long it can withstand it.
  3. What you need to do in case of an emergency should the weather become a threat.

Tent rentals are generally made to endure a strong amount of wind if erected right. Since a crew of professionals should have been onsite to erect the tent, you should have confidence in the wind load amounts provided.

Never, ever try to change the way the crew built the tent or add any modifications to its structure. This could void any reassurance you may have had regarding the tent’s strength against the weather.

Know the weather

The best thing that you can do to prepare your event is to watch the weather and stay updated. Nowadays, weather alerts and notifications can be sent to cell phones, letting you know in advance of approaching inclement weather. Should something arise, you will at least be warned and able to avoid any resulting injury for you and your guests.

Outdoor tent events are fun, no matter what you are celebrating. Do not let your good time go sour by letting your guard down with the weather. Don’t assume you are safe – be proactive and take precaution. After all, it is better to be safe than to be sorry.

Categories
Tent Rentals

How to Choose Decor for an Event Tent Rental

Decor for an event tent rental provides you with a little more freedom than you get when decorating a more permanent space – such as a home, a banquet hall, or other venue. In fact, an event tent rental provides a wide-open space and blank canvas to turn your vision of the event into a reality!

There are a few tips, however, that will ensure you sweep your guests off their feet – and not send them running from your party! Check it out:

Decorations depend on the party or event

When it comes to decor for event tent rental, it is going to vary greatly on what type of event you are having. You are not going to decorate for an 8-year old princess party the same way you would for a college graduation, a holiday party, or a corporate fundraising event. They are all different and serve a different purpose – and a different guest list. Make sure the decorations match the party.

What vibe are you going for?

Now that you have settled on what kind of party or event you are having, you must decide what vision you have for it. Consider these potential themes:

  • Elegant
  • Romantic
  • Energetic
  • Humble, relaxed
  • Rustic

Think about what it is you are looking to achieve with your event and then proceed with figuring out your decorations. This will ensure that the ambiance given off by your selected surroundings will lead your guests on the path you were hoping for. In other words, if elegance is what you are looking for – neon colors with strobe lights will not get you there, but rather soft lighting and tasteful décor.

Add a splash of color with fabric

Color brings a party to life. That is why the color you choose for your event tent rental is so important! Picture your guests walking into your rental tent and being immediately engulfed in a color. Here is a list of colors and what they mean:

  • Red: symbolizes fiery passion and energy. It is a color that will amplify your guests and get them moving.
  • Orange: this color is fresh and innovative. It is reflective of youthful energy.
  • Yellow: bright, cheery, light. Yellow is a fun and playful color. It will have your guests bursting at the seams with happiness.
  • Green: natural vitality and freshness. Use green when you are looking for a fresh or renewed approach to a party. Keeps it earthy and vibrant. (A plus to this color is you already have the outdoors as your backdrop to the party – so the green will blend in)
  • Blue: calming and peaceful is the mood that hues of blue will give you. If tranquility is what you are looking for, then blue is your color.
  • Purple: this color brings on royalty and majestic vibes. Purple can even add some mystery to your evening.
  • Black: this darkest of colors is a sign of elegance and luxury. It is, after all, why they refer to formal gatherings as a “black-tie affair.”
  • White: clean, crisp white signals purity and cleanliness. It is the best color to use when wanting to give the look of innocence or crispness.

Why color is important

The important thing is to match the color to the dynamic you have in mind for your event. In other words, if you are wanting a calm, tranquil gathering – don’t use red as your primary decorating color.

Now, the question is – what will the decor for an event tent rental be? Fabric, of course! It is a common way of decorating, but the variations are so great that you can find something that is unique to your event. Long layers of colored fabric can be streamed across the tent (covering the whole ceiling), or it can be used along the walls. Do some research online and discover what design works best for your vision.

Bonus tip: Why not ask your guests to contribute to the color? On the invite, request that they only where the specific colors you have selected. Talk about seeing a wash out of your party’s color effect throughout the entire venue!

Light up the room

You are going to need to do something nifty with lights if you want to make an impression on your guests – especially if you are holding an evening event. Here are a few ideas:

  • String lights draped throughout the venue, giving a bistro look to the event.
  • Candles offer a soft, romantic glow.
  • Adding tiki torches can make you feel like you are at the beach.
  • A chandelier in the middle of the tent can be eye-catching, breathtaking, and serve the purpose of a general lighting tool.
  • Lanterns can be used if you are looking for a rustic, medieval, or lighthouse/beach feel for your event.

You may also choose lighting to be used as a means of decorating. For instance, wash lighting can draw focus to an area or subject. In addition, you can also use colored lights on a white background for a great effect.

Make sure you don’t neglect lighting if your party or event is set for the daytime – you never know if yours guests will want to keep partying into the night!

Decorations that stand out

Sometimes it is not all about the decorations. Sure, the little decorations from your local party store or your centerpieces that you handmade are wonderful. But, having one big decoration that stands out can speak volumes at your event. Think museum exhibit. Ok, maybe not that big, but you get the idea!

Here is an example: If you are having a luau, you will want to have your tiki torches and limbo station. But – how about a huge totem pole that has upwash lighting, making it stand out as guests enter your tent. Forget about it being a focal point. Your totem pole will be THE focal point!

It is nice to hear guests go oooh and ahhh over the decor for an event tent rental. Make something that stands out and will get that job done!

Decor for an event tent rental is extremely fun since the options are unlimited. Keep your tent decorations uniform and tasteful and you are sure to have a winning event!

Categories
Event Industry

5 Factors to Consider When Planning a Tent Event

A tent event provides a comfortable space for special occasions that can be adapted to suit a variety of different themes. Yet, it is important to understand that not all event tent rentals are the same.

The company you choose, the type of event and the location all play a role in how your rental should be planned. As you prepare for your tent event, consider these five factors to ensure that your tent rental will fit your needs.

Ask About Local Permits and Ordinances

If you are new to planning events, then it may come as a surprise that some areas require special permits regarding setting up a tent. This is especially common if you will be hosting your event on public property such as in a community or national park. Professional event tent rental companies should be prepared for this and will help you streamline the process of making sure your event is in compliance with all local ordinances.

Choose the Right Size Tent

Event tents can range from 10-feet to over 160-feet, which means that you have a wide range of options from which to choose. Typically, the size of your tent and the amount of guests will determine how large of a tent you need so be prepared to tell the rental company a few details about what you are planning. This way, they can help you create a cozy, intimate atmosphere for a wedding or provide enough space for booths at a trade show.

Consider Climate Control

One of the best things about event tents is that they are waterproof and can withstand foul weather such as high winds and hail. However, you may need to include climate control in your plans if your event will be hosted in a location with extreme temperatures. As you plan, keep in mind that large numbers of people in a tent tend to warm up the space. If you are unsure of your needs, then a professional event tent manager will be able to help you decide upon the right type of climate control.

Assess Decorating Needs

Every event requires some type of decoration. Whether you need carpeting to create a professional appearance or special lighting to create a romantic ambiance, you will want to make sure that your event tent can accommodate your needs. Spend a few minutes thinking about the details that will make your event spectacular, then check to ensure that the tent you rent has the capability of handling things such as a projector screen or stage.

Inquire About Additional Services

Depending upon the event you are hosting, it may be helpful to have a company that employs staff who can go the extra mile. For example, event management services can help you procure emergency personnel or an evacuation plan if it is required by the community, or they can provide in-house product demonstrations for your corporate training event. As an event planner, every bit of support you get will just make your special event that much better.

A tent event is an excellent solution to the classic problem of finding a venue. However, it is important to rent a tent that will fit every aspect of your event. By taking into consideration all of the factors surrounding a tent rental, you will be able to welcome your guests with the support you need to make your event a success.

Categories
Tent Rentals

How to Choose a Perfect Party Tent

No matter what you are celebrating, if the party will be outside you can benefit from booking a tent or two. However, with so many different tent designs, styles, and sizes, picking a perfect party tent can be difficult.

Here are some factors to consider when decided what tent rentals you might need.

Pick the Style of a Perfect Party Tent

Thinking about how you need the tent to function will go a long way toward helping you choose a perfect party tent to rent. Ask yourself which of these would be the best for your celebration.

  • –Canopy style: If you want several smaller tents, just simple canopies can work just fine.
  • –Pole tents: These are the structures that have the support system under the canopy, so that pole share the space with your guests.
  • –Clear-spans: If you choose this option you won’t have poles on the inside, but you may have ropes and other visible framing on the exterior.

Pick the Size

Presumably you have planned out what types of activities will take place under the tents, so these factors will play a role in the size you choose for your tent.

  • –Number of guests: How many people need to fit inside? Will they stand or sit at tables? This will give you a ballpark idea for required size.
  • –Function needed: Do you want to have a buffet under the tent or a dance floor? How much room will those take up?
  • –Budget: Tent rentals are not inexpensive. Be pragmatic when pitting what you need against what you can afford.

Tent Rentals have Bonus Features

If you have room in the rentals budget for a few extra features, here are some useful options to boost the ambiance under the roof.

  • –Heating or cooling: If the weather could go to either extreme during the event, consider climate controls.
  • –Walls: High winds can make walls a really handy feature to add.
  • –Lighting: Not only are overhead lights practical, they also can create a romantic ambiance if desired.

If you think tent rentals might be in your future, use these guidelines to choose the right option for your event for your party planning.

Exit mobile version