Tag: event tent

Categories
Tent Rentals

Very Large Tents Are Perfect for Every Event – Here’s Why.

Planning events with very large tents can take your average event and turn it into something amazing and memorable. Luckily, these structures work for every event!

Who doesn’t love a great event? The social interaction with people we know – and those we do not. Getting together with those of the same interest or for the same cause. There is usually always good food, cold drinks, and entertainment to boot.

Of course, all of this doesn’t matter if the venue itself is not open and inviting. It doesn’t matter what type of event you are at – if your surroundings just fold you in and make you comfortable, you’ll stay. For this very reason, very large tents are perfect for a variety of events!

 

Should You Consider Very Large Tents?

Events don’t have to be just birthday parties and weddings. In fact, you can make a large event out of nearly anything if you choose to make it that way.

Don’t believe us? We’ve got a list of 6 events that are taken to the next level with rentals for very large tents. But, you better believe there are many more!

 

1. Corporate Trade Shows

Corporate trade shows are the time when those in the same industry or those wanting to break into the industry get together to talk about all things (fill in the blank with a selected industry). But, the thing that can either make or break these trade shows is whether or not there is good flow and a proper, well-designed layout.

By investing in very large tents, you are freeing yourself from the constraints of a permanent structure. Have 50 guests signed up to attend? 150? 500? Need space for 30 vendors or 300 vendors?

Very large tents can be adjusted to give you the right amount of space to keep the healthy flow of the layout – without having to contact a demolition crew.

 

2. Art Shows and Car Shows

When it comes to shows that have some sort of exhibits, such as an auto show, an art show, or an antique show, you will need a great amount of space. First, you need room for guests and attendees to move freely, but, you also need to make sure there is enough room to safely exhibit the goods without having them get damaged.

Very large tents mean that you can take whatever it is you want to display and design the perfect platform to do so. These tents provide a wide-open space that can be created any way you want it. And, they can be customized to fit big artwork and automobiles that would not be so easy to get through regular doorways or regular ceiling heights.

It gives you no barriers to a great show.

 

3. Sporting Events 

Many sporting events are left to chance when it comes to the weather. For example, rain can lead to delays or postponed practice and games.

  • Extreme heat can be very dangerous to both the players and the spectators.
  • On the other hand, winter weather can lead to injury or halt the fun altogether.

Having a safe place to either break free from the outdoor elements or to hold the sporting event itself can be a great blessing. Very large tents can be customizable in size, allowing you to have just the amount of space you need.

Many major sports leagues around the world take advantage of all those perks they have to offer. Using them as a gathering social space or even an area for dining or posting vendors. If you frequent sports venues, there is a good chance you have seen a tent nearby.

 

4. College Events

Colleges always seem to be hosting events. After all, they work to keep the students involved and social. But when classes are in session, it is always a bit difficult to host events indoors without disrupting others.

In addition, when you are hosting an open event for anyone to attend, you will never know how many students will show up.

Very large tents take care of all of these issues.

  • They are easy to construct and de-construct, so you can put them up when you need them and take them down when you don’t. Then again, you could just leave them up so they are readily available.
  • They do not have solid walls, so you can host an unlimited amount of people. Simply open the side walls (if you even have them) and allow students to move through the tent with ease, overflowing into the outdoors.
  • Set up your structure in an area that will be less disruptive to those in class or studying. They don’t require any special grounding to erect which makes this easy.

 

Rent Your Very Large Tents at American Pavilion for ANY Kind of Event!

It doesn’t matter what kind of celebration or event you’re holding, investing in very large tents can bring so many perks.

Easily customizable. A blank canvas for decorating. Strong enough to protect from the elements. Don’t forget your tent for your next event.

Learn more about our large tent rental options here!

Categories
Tent Rentals

How Custom Tents Can Enhance Your Next Event

Custom tents provide so many great advantages when it comes to personal presentation and professionalism. Here’s what you need to know and may want to seriously consider for your next event.

Events can bring great rewards to businesses. They allow you to make a name for yourself, present yourself to the industry or community, and make great use of that marketing budget. But, attending an event as a vendor in and of itself, is not going to make these things happen, is it?

No.

There is much more that you need to take into consideration when attending events. This includes everything from your personal approach and the outfit you are going to wear to how your booth is set up and designed.

To enhance your next event, you’ve got to bring your A-game in all aspects – and this is precisely why you need a custom tent.

In a Sea of Many, Stand Out

Some events may be small. Others may be massive. It only takes a couple of tents to turn the entire area into a plain sea of white tops. And, here is the first way in which your customized tent can transform the way you attend an event.

Think about it – if there is one red rose in a bouquet of white daisies, which flower is going to stand out more? Exactly – the red rose. Pretend that all of those white-topped tents are the daisies. You need to be the rose if you want to stand out.

Custom tents mean that you can get it in any color you prefer. It could be the colors in your logo, a color that represents what you do or sell, or it could simply be a color that is known for being eye-catching, such as red.

If you want to immediately set yourself apart from the competition, it starts with the color and customization of your tent.

Let People Know Who You Are and What You’re About

Did you know that you can customize your tent with words, images, and logos? Yes, it is true. So, do you know what this means for you? It means that you can let people know who you are and what you’re about without even opening your mouth. In fact, they can know this before they even reach your booth!

Customizing your tent to include these eye-catching things is a great way to call on the attention of those in attendance with only a glance. It can pull them in. Of course, you will want to make sure that you including something enticing on your tent customization – something that will pull them in.

This is your chance to get as creative as you want to be.

Reflect Your High Standards

Answer this question: Would you show up as a vendor at an event wearing wrinkled jeans and a white shirt with a huge ketchup stain on the front? Hopefully, you answered no. And, why not? Because you want to be presentable, right? You want to show your potential customers/buyers that you are a professional and that you take your job seriously.

Well, this same thing applies to your booth and tent. Whether you agree or not, if you have a dirty, cluttered, unorganized – and unapproachable – booth, then it is a direct reflection of how you do business. If you look disheveled and unkempt, you don’t look like a professional who can take the job seriously.

Investing in a customized tent sends out the message that you mean business. It reflects your high standards and lets the event attendees know that you are professional about what you do – that you have a company that goes above and beyond. After all, you did so with your event tent.

Keep in mind, however, that your customized tent doesn’t have the final word. If your tent demands focus, then you need to make sure that what is going on under the tent is reflecting a positive vibe, too. You will want to keep your space organized and enticing for a full effect.

Be Found, Again

Let’s say for a moment that someone attends the event, discovers you, and likes what you are all about. Then, he or she wants to pass on your awesomeness to a colleague or friend. How do they find you?

As discussed above, you can stand out with a customized tent. You can be easily found by those searching for you. But, now, let’s say for a moment that you took the time to build up your social media presence leading up to the event and you know that there are folks out there wishing to come by your booth.

How will they know it is you? How will they find you?

Simple. You will have a customized tent. With that, they can recognize you from anywhere. Adding your logos to your tent and using the logo through social media is all part of branding. It is how your potential customers will be able to seek you out, regardless of the size of the event. In fact, seeing your tent may give them a sense of trust amongst all the others.

And, that is a very positive thing.

You Need to Show Up

Finally, you should know that your customized tent can do wonders for your business while attending events. However, it can’t do it alone. You still need to show up. See, put it this way – your tent will bring you the attention, but you have to sell your product or service.

As you order your customized tent, you need to be putting together your pitch, your goals, your approach, and so on. You need a plan.

The combination of your customized tent and your personal approach can make you the most successful vendor at the event.

Conclusion

By now, there is a good chance you realize that you need a customized tent for your next event. If you want an enhanced experience, you need to be able to stand out, be found, look great, and appear professional. You mean business – and everyone should know that.

Events can be highly profitable if done right. And, that means you need a customized tent.

Categories
Special Events

7 Fall Wedding Ideas to Make Your Big Day Perfect

Fall is a beautiful time of year with the brightly colored leaves and cooler weather, making it ideal for your big day. These fall wedding ideas will ensure that your day is perfect.

This time of year is a signal that all the winter months are on their way and the holiday season is right around the corner. Time to put away your swimming gear and dig out those furry boots, soft sweaters, and colorful scarves.

Grab a pumpkin spice anything and head outdoors. You will be walking into the most beautiful setting you can imagine. It sure is safe to say that fall puts us in a cozy mood.

Add a little love to the air – and fall can turn magical.

If you have decided to have a wedding during the fall months, then you are not going to want to miss these 7 fall wedding ideas that will make your big day perfect.

1. Use the Outdoors

The outdoors can bring such an amazing view during this time of year. The brightly colored leaves make the perfect backdrop for photos. And, you know you are going to take a lot of photos. So, what does this need from you?

The perfect location.

Choose an outdoor location that is open and spacious to host either your ceremony, reception, or both. It is an absolute must that this area has a wide variety of fall foliage to use as a backdrop when it is time for pictures.

Talk about some brightly-colored, vibrant colors that will make you shine in photos!

2. Go Rustic

Rustic is simple and rural. It doesn’t necessarily have smooth edges. And an outdoor, fall wedding is the perfect place – and time – for rustic décor.

Making use of things such as wooden pallets, woven potato sacks, mason jars, and so forth can add to the space.

Add things such as brightly colored bouquets, sunflowers, and naked or semi-naked wedding cakes will all bring the color and texture that will make a rustic wedding pop.

3. Take Advantage of Fruit

What are the two fruits you think about this time of year? You guessed it – apples and pumpkins (yes, pumpkins are a fruit.) So, why not incorporate them into your wedding décor? Here are a couple of ideas about how you can do just that.

  • Use carved out pumpkins as a bouquet holder for your table centerpieces. Or simply use whole pumpkins.
  • Carve a hole into the top of apples and insert a tealight candle (preferably the battery-operated variety for increased safety). Place the apples around the tables, serving areas, or wherever you believe could use a little glow.
  • Carve designs in pumpkins and light them up. Use them to line your walkway down the aisle.
  • Simply use apples as they come to decorate serving areas, tables, and so forth. Think of them as edible décor.

This is a perfect way to include the bounty of the harvest season.

4. Rent a Tent

This may be the wisest choice you make for your fall wedding. The weather can be unpredictable at any time of the year. And, if you want to make sure your big day is perfect, then you will want to rent a tent for protection.

Before you nix the idea because your idea of an outdoor fall wedding includes all the foliage, you should know that you have options. Renting a tent means that you can have…

  • Wide-open sides and just a top cover.
  • Sidewalls and a top cover with the ability to open and close the sidewalls as needed.
  • A tent made of clear fabric so you can be protected from the weather at every angle without losing the beautiful backdrop you are seeking.

5. Bring the Outdoors In

The fall foliage is what warms the heart. So, why not incorporate it into your wedding décor? Bring the outdoors in. Decorate with leaves, flowers, and bouquets in bright fall colors, and so on.

Remember, you will need decorations, centerpieces, bouquets for the wedding party, and so much more. Choose what will fit your whole theme.

6. Take Advantage of Daylight Savings Time

Depending on where you live, when, and what time you decide to hold the festivities, Daylight Savings Time may be a factor to consider. After all, this is the time of year it gets dark earlier – meaning that you may have to schedule your wedding time accordingly.

Here’s an idea: what if you use this time change to your advantage?

Hosting an afternoon wedding means that it will likely grow dark during your reception. Therefore, you have the best of both worlds. You get to see the bright colors of the leaves that surround you light up in a golden glow as the sun sets for the day. Then, you can allow the space to transform with the soft glow of carved pumpkins, lanterns, and light-up mason jars.

7. Take-Home Ideas for Guests

While you may be very focused on what your big day is all about, you can’t forget the guests that come to help you celebrate. Creating a wedding favor for each guest to take home is almost, well, expected. And, with your wedding all about the season, your gift should be, too. Here are a few ideas:

  • A decorative (or simple) scarf. After all, winter is right around the corner. Keep in mind that if you live in an area the gets a bit chilly when the sun goes down, your guests may welcome this gift at the reception!
  • Candied apples. Create various candy apples with different toppings. Or, set up a table for guests to create their own.
  • Fill a mason jar. This could be with certain candies, homemade jam, or even everything needed for apple cider.

Get creative and make your guests feel special.

Conclusion

This is a perfect time to tie the knot, and with these fall wedding ideas, your big day is bound to be a success.

The brightness around you while outdoors can only add to the shine you already have. So, don’t waste your time indoors and, instead, take advantage of everything nature has to offer you.

Rent a tent, carve some pumpkins, and have the most colorfully rustic wedding of you could ever imagine.

 

Read More:

Benefits of Wedding Tent Rentals On Your Special Day
Categories
Event Industry

The Different Classifications and Types of Events to Host In Tents

When party planning, the types of events you hold typically determine where they will be held. But, that’s not the case with these events! Rather than having to find individual venues, these event types can all be held in one place – under a clearspan tent.

Interested in learning about event management? Perhaps you want to become an event manager. Then again, maybe you have found yourself in the role of an event manager, but you aren’t sure where to turn. Of course, you could simply just be interested in learning about all the different types of events, the way they are categorized, and what each entails.

Knowledge is always good to have – even when it is in reference to throwing a great party!

So, whatever your reason for finding yourself here, we will be sure not to let you do. Let’s dig into the different types of classifications for events – and the types of events that you can plan inside of a clearspan tent.

 

1. Private Events

The private events category is one that is sure to provide you with the longest list of potential events and the largest variance. Why? Because these events are personal.

They are the events that you and your friends design and create. Or those events that bring your family together. Just like their name suggests, they are private. They are booked by an individual (or individuals) and not by businesses, schools, etc.

These events include things, such as:

In other words, any events that are personal and involve private moments are considered to be private events.

 

2. Corporate Events

Oh, for the love of corporate events! Some people love them. Others love to hate them. Some organizations host very few – if any – corporate events while others host so many they get them confused.

Corporate events are considered such when there are planned and organized by a business to offer itself a new level of promotion to build the relationships between its employees – also leading to better the overall business.

So, what falls under the corporate event category? Here is where you’ll find:

  • Seminars
  • Product launches
  • Trade expositions
  • Networking events
  • Leadership building
  • Team building
  • Conferences
  • Business dinners

And, hey, even the annual company picnic would fall under corporate events. Basically, this is where you will find anything, regardless of formality, that is put together by the company itself.

 

 

3. Charity or Fundraising Events

How about those events that are created and hosted for the greater good? You know, the events that are designed to bring in money that will make a difference for some cause. These events fall under the category of charity or fundraising events. 

These types of events – and reasons behind them – limitless thanks to the number of causes from around the world. What they do have in common, however, is that these events are designed to benefit a greater good.

The most common people to host these events are:

  1. Corporations
  2. Schools
  3. Community organizations

In fact, these sorts of events have helped children gain new educational tools, local towns gain new recreational areas, and companies give back.

So, whether it is a formal dinner and masquerade, an outdoor barbecue, a carnival, a speaker series, a silent auction, or something else – just know that all the fun that takes place will result in something positive.

Here are a few of the most popular charity or fundraising events:

  • A Society Ball
  • A sporting event
  • A charitable auction
  • A sponsored event, such as a race or auto show
  • A musical or theatrical show or production

 

4. Sports Events

Sporting events are definitely one of the types of events you should know. However, keep in mind that these events have a different sort of feel. They do not provide a party atmosphere and they don’t raise money for charity. Instead, they bring together people who share the love for one particular sport.

These types of events take place most often outdoors and may not necessarily have a designated spot to do so; including:

  • Football
  • Soccer
  • Bull-riding
  • Horseback riding
  • Polo
  • Hockey
  • Tennis

This means that someone will be in charge of hosting the event – all of which can be done in a tent.

Just because sporting events are not your typical event, doesn’t mean that they shouldn’t end up on the list of different classifications of event that you can plan in a tent. After all, it may feel like a party for someone who plays the sport or for those who enjoy watching it.

 

 

5. Live Events

A live event is just what the name suggests – they are live. These are shows, concerts, festivals, and the like. Hosting these events often requires a lot of planning. After all, then tend to bring with them a lot of attendees and a lot of formalities as far as keeping the flow of the live event while maintaining security and safety.

Generally, these events bring a great number of individuals seeking to witness something or someone. Hosting the event means you need to make sure this goes off without any kinks – or you will be dealing with the wrath of a lot of people. In fact, live events take away the celebratory factor and bring in a greater sense of demand.

Planning is essential.

 

Booking the Events

If you are learning how to classify different events, you need to know and understand the different venues available, and different workings all types of events. It doesn’t matter whether you are referring to a 6-year-old boys birthday party, a bridal shower, a company leadership summit, or the annual county pig races.

Every event is different.

Having the foundation in place for each event is the starting point for building and creating. Choosing an outdoor, tented venue gives you the chance to start from scratch and design an event exactly how you want to. From the layout and the flow to the decorations and design – and everything in between.

You can classify events in any categories that you want to. But, the truth is, it does not matter how you look at them – an event is an event and it is meant to be memorable. As the host or the event planner, it is up to you to make sure that happens.

 

Read More:

https://americanpavilion.com/large-party-tents-events/

Categories
Event Industry

Should You Buy or Rent Your Event Tent? The Pros and Cons of Each

Event tents are perhaps the most versatile temporary structure on the market. And for good reason. With new designs, such as those of clearspan tents, they can be constructed nearly anywhere. Gone are the days of having to have the perfect, flat surface with extra space for guy lines.

Today’s event tents can be erected on any type of surface and don’t require the extra guy line space. This makes them ideal in so many situations – and for so many different industries. You will find them being used:

  • By our United States military.
  • By construction companies.
  • By agricultural organizations.
  • By schools and universities.
  • By sports teams and community sports complexes.
  • By disaster relief
  • And many large corporations, too.

The best part is that they are affordable to just about everyone thanks to the option of purchasing or renting. This means that not only are they available to large companies, but also to small business and private individuals, as well. However, as with everything in life, there are pros and cons to both.

The Benefits of Event Tents

Before we talk about all the good and the bad about purchasing or renting event tents, let’s take a moment to just talk about all the reasons why you’d even want to have this consideration,to begin with: the benefits of event tents.

If you are in need of a temporary structure, you will want to consider a tent. Here’s why:

  • They can be customized to meet your needs.
  • It doesn’t matter what size you need, you can find a tent to fit smallest – and largest – of spaces.
  • These temporary structures can provide you with an outdoor space that has all of the perks of being indoors.
  • Your tent can come with accessories, such as flooring, lighting, side walls, and even an HVAC system.
  • The fabric of the tent can be transparent or opaque.

You will find that event tents are strong and sturdy, allowing you to remain safe during any inclement weather that may appear in your area.

So, whether you are having an event or in need of a tent for business purposes, you will find that there are many benefits to a temporary tent structure. Now, you just need to determine whether you will purchase one or rent one.

Should You Buy One or Rent One?

The question – should you buy or rent an event tent – is one that you will want to answer before you need it. Both are great options, depending on what you are using the tent for, how often you will be using it, and what your budget is.

For some, it will make sense to simply rent an event tent as needed. For others, however, it will only make sense to purchase the tent and always have it at your fingertips in case it is needed. Let’s take a look at the pros and cons of each.

What Will You Use It For? How Often Will You Use It?

What you intend to use the tent for – and how often – will play a large factor in deciding whether you want to purchase or rent the tent. After all, if you only intend to use it once, does it make sense to purchase a tent? Would you find ways to use it more n often if you had it? If you buy an event tent, will use it regularly?

To rent…

The idea behind renting an event tent is because you have a temporary need. Perhaps you are throwing a birthday party or a one-time trade show. It may not seem worth the extra money to purchase a tent. In fact, if you may want to consider renting a tent if you are using it for:

  • A wedding or reception.
  • A birthday party.
  • A corporate picnic.
  • Or any one-time event.

To buy…

Those who are looking for a more permanent solution for their tent needs may want to consider buying one. It may cost more initially but having the ever-present and ready to use tent structure will be worth it in the long-run.

You may want to consider buying a tent if you are using it for:

  • A farm or agricultural use.
  • As a means of storage.
  • As relief for natural disasters that can occur at any time.
  • A sports complex or training facility.
  • Weddings, receptions, or other celebrations.

THE PROS

Now, let’s get down to the nitty-gritty. You need a tent. You are on the fence about purchasing and renting.

Renting

  • If you are using a tent for a one-time event, such as a wedding or party, then renting will save you money.
  • If you don’t have a place for storage, then renting allows you to use the tent and give it back.
  • You don’t have to worry about providing maintenance on the tent, as once you are finished with it, you return it.

Buying

  • If you are in need of a tent for a continual purpose, such as for your construction sites or to hold your livestock, paying rental fees can be exorbitant. You’d be in a much better financial situation if you just bought your own tent.
  • Buying a tent means it would always be right at your disposal. No need to wait for delivery.

THE CONS

These cons are definitely something you want to consider.

Renting

  • Requiring your tent for more than one occasion or for an extended period of time can add up in costs.
  • Although the process is rather quick, you will still have to order your tent in advance.

Buying

  • Buying a tent means you’ve got to have a place to either erect it long-term or a place to store it when it is not in use. Depending on your resources available, this could add extra costs to maintaining the tent.
  • You will be responsible for the upkeep and maintenance of the tent and its fabric.

 

Event tents are wonderful additions to any outdoor event or need for cover. It’s not a matter of deciding whether you should get one – you should. But, rather – should you rent an event tent or buy it?

Categories
Special Events

How to Plan the Perfect Winter Wedding Reception in a Tent

Winter weddings are becoming more common, and more popular. With all these new advances and trendy wedding ideas available, you can plan the perfect winter wedding reception in a tent.

The outdoors at wintertime can be bone-chilling, but beautiful.

If you’ve always wanted a wedding that stars you in a setting like Elsa from Frozen, then you are in luck.

It is possible to have a perfect winter wedding reception celebration outdoors during the coldest months of the year.

Here is what you need: a tent.

 

A Tent for Your Winter Wedding Reception

Let’s face it; weddings in the winter time are absolutely magical, but there’s also a chance that the weather may make your big day not-so-perfect.

Depending on your location, you may find yourself battling mother nature – and you must be prepared for what the weather may throw at you.

Renting a tent is an integral part of a successful winter wedding reception; luckily, we’ve got you covered – literally – with a clear span tent.

Don’t believe us?

Here’s why you should.

 

Have Your Reception in the Location of Your Choice

Have you been trying to find the perfect location for your winter wedding reception?

When you have a vision in your head, this is hard to do because, for most brides, this vision has been forming for a very long time.

You may tour many available reception locations, but with pre-designs, brick-and-mortar locations, they may not be exactly what you have dreamt about.

So, what if we told you that you could have your wedding reception anywhere you wanted to?

With a tent – you can!

Renting a tent means that you can have your wedding reception just about anywhere.

All you have to do is make sure you have enough space and, of course, a permit or any other legality necessary in your area. Now you can hold your wedding anywhere:

  • Backyards
  • Parks
  • Beaches
  • Vacant lots
  • Parking lots
  • Golf courses
  • Gardens

All are viable options for constructing your winter wedding reception tent.

Discover the area that works best with the size of your reception and the location. And then halt your search for the perfect reception location – and rent your tent.

 

 

Keep the Wedding Party and the Guests Warm

Yes, it is cold outside during the winter months, but that doesn’t mean you can’t have your wedding reception outdoors.

With a tent, you can keep everyone nice and toasty inside and keep the cold, icy weather outside.

Tents can come with HVAC systems, meaning they have a heating system that can keep the temperature under the tent as warm as if you were indoors.

Sounds like a win-win, doesn’t it?

You can always take advantage of more simple options, too, such as:

  • Providing heaters
  • Have outdoor fire pits (a safe distance from the tent, of course)
  • Offering warm blankets, scarves, gloves and the like, to your guests

Anything that you can provide as an amenity to your guests to keep them warm will make the occasion even more enjoyable.

 

Decorate the Open Space in the Way You’ve Always Imagined

Have you always imagined that your wedding reception would be decorated with a specific design and layout? When renting out venues, this can be difficult to achieve.

Interior designs and permanent walls and other fixtures can impede on the look you have in mind.

Thankfully, a tent rental gives you a wide-open, unobstructed space to design the wedding reception of your dreams.

You will not have to deal with anything that has been pre-designed for you.

So, you can arrange the entire event based on your preferences.

This wide-open space means that it is up to you to decide where you want to put things such as your

  • Dance floor
  • Seating areas
  • Food areas
  • Other designated spots

The flow of the entire event is designed by you. After all, it is your wedding.

 

Let the Food Warm up the Wedding Party and Guests

Something to keep in mind when planning a winter wedding reception is the delicious food you decide to feed your guests.

You have a choice to feed them anything you want, of course. But, with an outdoor wedding, sometimes a hearty meal can simply warm guests from the inside out.

For a winter menu, consider foods such as

  • Beef stew
  • Grilled cheese and tomato soup (or any sort of soup or stew)
  • Macaroni and cheese
  • Pot roast
  • Turkey and stuffing

Avoid cold foods, such as fruits, salads, finger sandwiches, fish, etc.

The idea is to fill your guests up with something filling and hot.

No matter how chilly it is outside, they will be feeling the warmth inside. And, because your tent allows room for handling this food, the temperature will remain hot and unaffected by the outside temps.

 

 

Spread the Fun Outside of the Tent, Too

If you want to have your winter wedding reception outdoors, then you are obviously a fan of winter. Try to incorporate it into your reception by spreading the fun outdoors.

Consider buying (or renting) heaters and fire pits to place outside the tent. This not only lets those who want a breath of fresh air to do so without freezing, but it also adds to the ambiance.

Use the winter landscaping as a backdrop for photo shoots with the bride and groom, the wedding party, and wedding guests.

Take it a step further and choose a tent with clear panels. This will allow the outdoor wintry scenery to become the background for your reception.

What a way to save on decorations!

 

No Need to Count Your Guests

Weddings can get incredibly expensive. The more people you invite, the greater your cost. And finding the right venue to hold all of your guests can get frustrating.

What you find to be the perfect spot may not be able to accommodate your guest list.

A tent rental is always going to be able to accommodate your guest list.

It doesn’t matter how many people you invite to your wedding reception; your tent can be customized to meet the need.

You can rest assured that your guests will have ample room to move about comfortably and freely without worry.

 

Conclusion

Winter time is the perfect time to tie the knot as there is something magical about the chill in the air.

Don’t let the low temperatures halt you from fulfilling your dream. Instead, enjoy all that a tent has to offer

  • Customizations
  • Heating systems
  • Wide-open spaces
  • A beautiful wintry backdrop

Remember, this is your dream wedding. Don’t settle for something less than you desire.

If you have always wanted to have an outdoor wedding – then do it. Just, rent a tent!

Categories
Event Industry

You’re Losing Money by Renting Event Space. Here’s Why.

You are planning an event and you want it to be the best ever. Of course, you do because nobody throws a party or celebration and plans on it being a total dud. That would be rather silly, wouldn’t it? You want your event to be spectacular and exciting, but you also need it to fit nicely into your budget.

Is that even possible? By choosing to be smart with how you plan your event, yes – it is very possible.

Here is what you need to do:

  • Spend the most money on the things that will make the biggest overall impact.
  • Cut spending on the things that aren’t necessary – or those things that will not be missed.
  • Select the perfect venue at the perfect location.

Last, but not least, never ever rent event space. Doing so is a waste of a money.

Don’t believe us? We have the lowdown on why renting event space is a poor decision for your budget and your event. And, we may even have a better idea for your space.

Check this out.

 

Choosing vendors from a ‘preferred vendor’ list can cost you.

When seeking out event space, you will find that venues often come with their own set of vendors.

These will range from caterers to decorators to media specialists.

They usually have contracts with these individuals or companies. These contracts state they will use these vendors when renting event space.

So, what does that mean for you?

It means that you will not be able to shop around for the best deal – or for the right fit – for your event.

If you have hopes of using your own, you may be shocked to learn that you cannot do that.

You may find that the fees required for the services of vendors on the approved list may be higher than the quotes you received on your own.

However, if you want to rent the space – you must pay the price. Use their preferred vendor or pay a fee.

 

 

Renting event space can surprise you with hidden fees for just about anything.

When renting event space, you absolutely must ask questions.

Otherwise, you may be surprised when your bill is much higher than you planned for.

There are many hidden fees. Here are a few examples:

  • Your guest list may fluctuate – higher or lower than first attended. Rented venues will likely charge you a fee if you have too many or too few guests in the space.
  • If you do not clean up and move out in time, you will likely get charged a fee.
  • There is often a fee associated with not using one of the venue’s preferred vendors.
  • There may be an additional fee to utilize audiovisual equipment that comes with the rented space.
  • Use of power outlets may come with a fee, too.
  • Corkage fees for your liquor bar (assuming you brought your own and didn’t use their preferred vendor) will likely also result in a fee.

This is just a shortlist of examples as the overall number of hidden fees you can encounter when renting event space can be extensive.

 

Event space already has its own décor that you’ll have to spend to cover up.

If you have a vision in mind of how you intend to decorate your event space, then you will want to keep that in mind when seeking a venue.

Because let’s face it, the bold floral or loud designs of many banquet halls don’t really flow with every event.

Where does the extra money come in?

You will have to spend more to cover up the already-present décor.

If you’d like to transform the space into what you imagined, then you may find you need to fork out some extra money to do so.

 

Who wants a dictated time for setup and breakdown?

You will discover that there is often a specific time for setup and cleanup when renting event space.

Unfortunately, these times don’t always allow you enough time to get it done.

It works out great for the venue, as they can charge you extra for the extended time.

But, for you, not so much.

You may find yourself having to pay for the extra time or having to hire a crew for extra help.

Unfortunately, no matter which way you look at it, you are going to be spending more money.

 

 

Save yourself some money – rent a tent.

Choosing to forego the brick and mortar event venue and opting to rent an event tent can save you a ton of money in your budget, as well as providing you with peace of mind.

Tents are incredibly versatile and, choosing sidewalls and flooring, you will find yourself with the same amenities as an indoor facility.

That is not the only benefit. Here are some more reasons why you should choose a tent rental over renting event space:

  • You will not have to worry about the décor as a tent provides you with a blank white canvas to transform any way you want.
  • You can set it up at any location that is most convenient for you and your guests.
  • There is no hidden fees – especially based on occupancy. It’s your tent rental so it doesn’t matter if you have 10 guests or 110.
  • If you want to start setting up today for your event tomorrow, you can do so with a tent.
  • And, if you want to clean up tomorrow after an exhausting event today, you can do that, too.
  • You can choose your own vendors and won’t have to worry about selecting any off of a preferred vendor list.

Tent rentals come in all sizes and they can meet the needs of any event.

They leave you with full authority over the design and execution of your event – which also gives you more control over the spending.

Creating and planning an event is stressful enough.

Why would you want to make matters more difficult by having to follow the strict guidelines of a specific venue?

Choose a tent rental and create your space exactly how you want it and save money doing so.

Categories
Tent Rentals

What You Need to Know About Event Tent Rentals

Many things in life come in various shapes and sizes. And, event tent rentals are no exception. In other words, you can have a small get-together with a few of your friends or you could host a corporate event for an entire company – including the family members of each employee.

While both events are incredibly important, the final product will look quite different in comparison. In fact, the setup, the look, and the execution will also be different for each.

Believe it or not, there are so many tent rental options for events of all sizes. You do not need to have a large shindig in order to invest in a tent rental for your event. And, you don’t have to bypass tent options for your event because you think there will not be one big enough to support your event.

No matter how small or how large your event is, you will find the perfect space. You just need to know the different types of event tent rentals.

We’ve laid out some of the details of the most common tents. So, once you know the size and location of your event, you can find the perfect tent to cover it.

 

Clear span tents (a.k.a. a frame tents)

Clear span tents – also known as frame tents – are incredibly sturdy structures. They are designed using a modular method that allows for easy installation – and an easy increase or decrease in size. Clear span tents are built using a frame constructed of the strongest of metals draped in a strong, flame-retardant fabric.

The tent consists of a completely wide-open space with no obstructions. That means there are no poles or supporting beams located anywhere within the space underneath the tent.

As the name frame tent implies, the surrounding frame is what holds the tent in place without the need for taking up any extra space underneath.

Clearspan tents come with many perks. Some of which include:

  • They are constructed to meet the size and shape you require.
  • Clearspan tents are put together without the use of any guy lines, ropes, or stakes. That means you are able to erect the tent anywhere (even on concrete) – and it doesn’t have to be on level ground.
  • These tents are also waterproof and able to withstand a great amount of inclement weather without fail.
  • You can have side walls as an addition to these tents, allowing you to have an entirely enclosed structure.

These event tent rentals are perfect for weddings, corporate events, sporting events, and so many others.

 

Pole tents

Pole tents are usually used in both small and large events. While they are sturdy tents, pole tents, unlike Clearspan tents, must be erected on the grassy ground.

This is due to the fact that they require stakes to secure the tent. And, like the name implies, they require poles underneath the tent, as well. Thus, leading to potential view obstruction (important to note if this is something you are trying to avoid).

Many people seem to like the look of the pole tent, believing it to be more pleasant for the eyes. The pole in the middle gives it character, as well as small dips all the way around. These tents come in a variety of sizes and can be customized to meet your needs.

Pole tents can just about hold the same size events as a frame tent, but do not offer the same level of weather-related sturdiness that frame tents do. They do not come with side walls nor are they necessarily waterproof.

These event tent rentals offer a great option for those holding outdoor events with a high probability of good weather. Weddings, corporate events, family reunions, parties, sporting events, and so many others can be found under a pole tent.

 

 

Marquee tents

Marquee tents are a combination of the perks from a pole tent and those of a clearspan – or frame – tent. Just as people love the class and elegance that vaulted ceilings can bring a home, so do they love the high-pitched pole tent.

These event tent rentals do not have obstructions or poles throughout the body of the tent. Its shape and look come solely from the solid, frame structure. Like the pole tents, however, these tents are not necessarily designed for enclosed side walls. To keep out light wet weather or the like, you can always use a clear liner.

Marquee tents can come in a large variety of sizes and because they are designed like the clearspan tents, they can be erected anywhere. They make the perfect outdoor event space for elegant weddings, garden parties, sporting events, corporate functions, and even red carpet events.

Just like the name suggests, having a these types of event tent rentals is like having your name in lights.

 

Cross table tents

Cross table umbrella tents are a perfect solution for many small event needs. These lightweight, small tables come with an attached umbrella. It comes with a folding table, yet it is very sturdy. This type of tent is portable and can come in many different colors and designs – allowing you to get the exact look you need.

You, of course, will not use these event tent rentals to host an actual event. Instead, these tents are most popular among those looking for a small promotional booth or as a base for an advertising or sales scenario.

You will likely find them at fairs, local markets, malls, or even outside your local grocery store or retail store.

 

How to choose event tent rentals

To decide on the best types of event tent rentals, you will want to first discover the details of the event – such as how many people you intend on hosting, the layout of the space, and the location.

Will you potentially be requiring protection from weather? Will you need an unobstructed view for your guests? Did you want side walls and climate control or an open space for your guests to roam?

Each tent comes with its perks. Take the time to weigh your options and determine the types of event tent rentals for your event.

Categories
Event Industry

Everything You Need To Know About An Event Structure

When you think of an event structure or an event tent, you may think that it’s a highly temporary structure that could topple over with a gust of wind. You also may question just how useful it can be. Believe it or not, these structures have more to offer you than you may think.

Here, you will find out everything you need to know about an event structure. That way, for your next event, you will be one step ahead of the competition with all these temporary event tents have to offer.

 

They are temporary but strong.

Temporary event structures may have you question just how strong they can be. After all, you have always been taught that tents are not the place to be when inclement weather strikes. What makes a temporary event structure any different?

These tents are designed to withstand inclement weather. In fact, they are constructed using high-quality materials, including aluminum roof rafters that are connected to aluminum or steel purlins. The structure is supported by perimeter support columns made of aluminum and steel alloys which gives them their strength.

Because it varies, each tent will be given a stated wind speed that it can withstand, as well as a weight load on the roof. While they may not be able to handle great hurricane-force winds, most of these structures can do just fine in your average harsh thunderstorms or snowstorms.

 

An event structure looks nice – and downright eye-pleasing.

Have you ever tripped over the ropes attached to stakes holding a tent up? Not only is this dangerous and a safety hazard, it is also incredibly displeasing to the eye. Thankfully a temporary event structure does not require this method for staying upright.

As stated above, the tents are designed with perimeter support columns and do not require the use of guy lines, ropes, or stakes. That means you can erect them anywhere – even on uneven ground – and there will be nothing in the way to make it look like an unsightly tent. Instead, you will have an impressive structure that you can be proud of.

 

 

They can fit in every space.

Temporary event tents are incredibly customizable. Therefore, if you are holding an event in a large vacant field, at a local park, a small parking lot, or even in your neighbor’s backyard, you can rent a tent that will fit perfectly. In addition, if you have a large space, how do you know how large of a tent you will need? You can customize that tent based on the number of attendees or for the desired use of it.

In other words, your event tent can be designed exactly for you and your needs.

 

Event structures offer a wide-open layout.

If you are looking to hold an event in a permanent structure, you will have to deal with pre-constructed walls and layout. However, in an event tent, you don’t have that worry at all. Because they are constructed with perimeter poles to secure the structure, there are no inside structural beams that will interfere with views, design, or flow of your layout.

Instead, you are left with a wide-open space that is yours to design from scratch. No pre-constructed walls or rooms – just space.

 

Sidewalls can enclose the space.

Side walls are a nice perk of event tents. Sure, there are many times when you wouldn’t likely consider the use of them. This may include using the tent for a company barbecue or an outdoor sporting event. But, there are other times when these sidewalls can make a huge difference.

If you are trying to give your event a more elegant or indoor feel, then you will want side walls. Or, if you are in an area when inclement weather has a high probability of making an appearance, the side walls are sure to keep your guests and your event from being a washout. Lastly, if you are looking for the privacy of an enclosed space, then side walls are the way to go.

Whatever your reason, side walls can offer a great solution.

 

 

There are many ways to accessorize an event structure.

A temporary event structure can be transformed into the space of your dreams by taking advantage of all the potential tent accessories. For instance:

  • You may be holding an event outdoors, but you don’t need to have grass or dirt at your feet. Instead, you can choose to have actual floorings, such as wood flooring or even carpet.
  • If you want your guests to get down and boogie, you can add a dance floor and a stage for the band.
  • If the weather outside is too cold or too hot, you can opt for climate control in your tent. This is an HVAC (heating, ventilation, and air conditioning) system that keeps the climate throughout the tent at the perfect temperature of your choice.
  • Want to make a bold statement? You can choose to have glass double doors as an entryway into your tent.

While these are only a couple of the many accessories available, you will be surprised at how easy it will be to forget you are even partying in a tent!

 

Temporary structures are used in so many industries.

There are many industries that utilize these temporary structures – especially because of their extreme versatility. You can find them at sporting events, corporate functions/trade shows, local markets, military use, disaster relief, construction companies, and so much more. They are also popular for weddings, parties, and other events. From the reasons above, it’s easy to see why they are so popular.

 

Now you know all that these great temporary structures have to offer. From customizing the size and layout to making the decision on sidewalls and flooring – you have many options. No two event structures are exactly alike. With all the perks that you can choose, your event structure may feel more like a permanent structure. Except, you get to design the layout and all the accessories. Why would you choose to hold your next event in any other space?

Categories
Outdoors

How to Plan the Perfect Tailgate Party

The Super Bowl will be here before you know it. And attending a tailgate party before the big game has become a tradition for many. It is all about the food, the drinks, and your show of support for your favorite team. Some tailgate parties can be extravagant, while others are simple and to the point.

Are you planning a get-together to show support for your team?

Whether you are looking to tailgate at this game of champions in Minnesota or you are tailgating in your own backyard with your favorite buddies, you need to have a plan in order to have the perfect tailgate party. Check out these tailgating tips:

The tailgate party tent

Party tents are not mandatory but are much appreciated by everyone for many various reasons. First, tents can provide you and your friend’s coverage from the outdoor elements. Unless you live in one of the few tropical and warm southern states, most tailgating takes place in the fall and winter – meaning it may be cold and uncomfortable. Second, tents allow you to be spotted. In a crowd of tens of thousands of people tailgating outside of the stadium, it can be hard for you to let your friends know just where you are. However, if you have a customized tent, your friends will look across the horizon to spot you. And lastly, tents protect everything in it. It provides you with a designated space to keep your food and beverages safe, as well as any entertainment systems you set up.

Keep in mind that many tailgate party tents can be customized. That way you can get the exact tent for your needs. For instance, you can

  • Choose to have flooring or no flooring.
  • Choose a tent size that is the perfect fit. Tents come in all shapes and sizes and designs. In other words, there will likely be a big variance in size and look depending on if you are tailgating at the stadium or in your backyard.
  • Choose whether you want your tent to have side walls or not. Side walls will help with protecting your gear and your buddies from outside weather.
  • Choose to have your tent customized for your team colors, logo, name, etc.

The first step to setting up the perfect tailgate party would be to score the tent.

The food

Food at your tailgate party is a must. It’s part of the experience so your friends will be expecting to munch on some good stuff. Of course, you can choose to grill out some hot dogs and hamburgers and call it a day. But, that is not very exciting! Instead, why not throw together some delicious eats just for game day?

  • Because it will likely be cold, soups, stews, and chilis make a great food choice. Plus, these can be made ahead of time – so you can enjoy yourself! Try making chili and cornbread in a jar!
  • Finger sandwiches, gourmet burgers, a taco bar, and the like are also good, as they are filling for big appetites and easy to make and eat.
  • Salsas and dips, as well as other appetizers, are great for munching while watching a game or mingling.

The drinks

Adult beverages are a staple at tailgating parties. In fact, when you think of tailgating events, you may even picture that one guy with the beer hat on chugging his beer through straws and dripping it down his jersey. So, sure, you can always provide your friends with a cooler containing a selection of beer. Or, you can get a little fancier.

Here are some ideas:

  • A selection of beers.
  • A selection of both red and white wines.
  • Jello or pudding shots. A quick search online can find you many different varieties, such as beer jello shots or Cookies ‘n Cream pudding shots.
  • Make a large batch of punch ahead of time, then just pour over ice. An idea for this is grilled sangria or gridiron punch.

The entertainment

The mingling is the entertainment at tailgating parties. However, to pass the time, many people like to play games. Nothing complicated, but simple fun, such as dominoes, card games, cornhole, etc. So be sure to bring some of those along.

In addition, you will want to have either some music or a television available in your tailgate spot. Music is always welcome, but a television can top of the party. It will allow you to show pre-game events and discussions. It will also allow you to watch the game should you be tailgating away from the stadium or without a ticket.

The planning timeline

Unlike normal events, you aren’t going to have long to plan for your tailgate party. This is especially true if you are waiting to see if your team makes it to the Super Bowl before you celebrate. So, it is important to work fast and efficiently to pull off the perfect party. Here are some planning tips:

  • Tailgate parties are not formal so don’t send invitations. A simple call or text to your football-loving friends will suffice. Let them know the when and where – they will know the rest.
  • Order your tent as soon as you decide to throw a tailgate party to ensure you have it on the day you need it.
  • Don’t overwhelm yourself with trying to make the perfect meal or the most extravagant dish. It’s a football party. Be sure to make food that will allow you to enjoy the day – not consume you.
  • Ask your electrician friend to help you with any wiring that needs to be done. Don’t try to do this yourself if you aren’t familiar. Can you imagine inviting everyone to watch the game in your tailgate tent and then you find out the wiring got mixed up and the tv won’t work? This is not worth risking.

There you have it – everything you need to know to throw the perfect tailgating party. So, relax, have some fun, root for your team, and, of course, enjoy your tailgating party.

Exit mobile version