Tag: rent a tent

Are you fully aware of what you need as a vendor at a trade show? In order to plan the best you can, here’s a helpful trade show checklist, that includes renting a tent! Read more below for details.

Attending trade shows as a vendor can be overwhelming. True – it is an opportunity to make yourself known within your industry. At the same time, though, you are just one of many. This means, if you want to shine, you need to figure out how to do it – otherwise you may find yourself lost in the mix. So, how will you stand out? How will you make yourself visible?

While you are figuring that out, you have to remember that you also need to…

• Order your promotional supplies.
• Create a call-to-action plan for the trade show.
• Determine your approach – and rehearse your pitch.
• Have giveaways in addition to your regular promotional supplies.
• Get supplies together, such as a power strip and extension cords, pens, tape, and anything else you may need.
• Decide on refreshments to entice attendees to stop at your booth.
• Design an approachable booth.

And that is just the tip of the iceberg. There is just so much that goes into a trade show. So, while you are focused on everything listed on your checklist – knowing you have invested in a tent rental could take some weight and worry off your shoulders.

Protect Your Booth

Is your trade show indoors? Is it a huge trade show that will leave you bumper to bumper with your neighbors?

Investing in a tent rental means that you can protect your booth. See, tents can come with sidewalls, allowing you to have protection all the way around the tent. If you are participating in a trade show that takes place outdoors, then you will be subjected to all sorts of elements – rough weather and not. Having the tent overhead and the sidewalls will allow you to be protected no matter what comes your way. It could be heavy rain or heat from the sun and everything in between.

But, what if your trade show is housed indoors? Why would you need a tent? Well, first of all – there will be A LOT of people at a trade show, both vendors and attendees. If you have a display to set up, you will want to keep it protected. Having a tent allows you to close it up while you are away and gives an increased level of safety to your space and equipment.

Keep Your Booth Organized

Organization is a great quality to have. If you are trying to entice attendees that they need to stop at your booth – and that they need what you have – then you need to keep your space organized. First impressions are everything. Therefore, offering a space that is highly organized and well put together reflects on your business.

Would you want to buy from someone who had stuff everywhere in a completely disheveled manner? Didn’t think so.

By including a tent, you are setting the boundaries for your space. As mentioned above, there are a lot of vendor booths at trade shows. Depending on the space, each booth may be very close together. This can make the area appear very cluttered and disorganized. The tent boundaries will allow you to maintain your area – and make it known that you and your business have it together.

Get Noticed

Did you know that you can customize tents? Well, you can! You can get them in various colors and include your logo. In fact, you can create your tent to just about say or look like anything. There are certain colors that draw attention more than others. So, when you have many vendors and a high number of attendees in a wide-open space, eyes are generally darting all over the place – just looking for something to latch on to.

Let it be you.

Customize your tent to be one that will draw in the gaze of attendees. In a room of a thousand, be the one to get noticed.

Be Recognizable

Just as a tent rental can help you get noticed at a trade show event, it can also help you get recognized. If you have been working on your brand awareness, then those in attendance can look for you – and find you – by looking for your tent. After all, tents can make big and bold statements in a crowded room.

Let’s say you have been taking advantage of social media leading up to the big event. You have been getting your name and your logo out there – focusing on those who will likely be in attendance at the event. When they walk through those doors, however, are you going to rely on them to search your name on a list and then try to find Booth #598? Or, will you have a tent that is customized with the same logo they have been seeing over the last several weeks?

Help people find you, recognize you, and feel like they know you – all with a tent rental.

Create an Enticing Display

When you sign up to be a vendor at a trade show, you are assigned a specific amount of space to work with, generally 10’ x 10’. What you do with the space is up to you. Well, as long as you follow the venue rules, of course.

So, why not create an enticing display that will get you conversions? For instance, you can turn the space under your tent into a sort of coffee shop. Offer a cup of coffee, a sweet treat, and provide cushioned chairs for attendees to sit down and mingle. While they are there – you start talking. Or, how about having games or a movie experience with popcorn while watching a short video about your product?

The tent gives you space to do this. Decorate it and entice attendees.

Conclusion

Well, there you have it. As you create your checklist months in advance to prepare for your trade show appearance, don’t forget to include a tent rental. Remember, it can help you define your physical boundaries, protect your space, and help you remain organized. The most important part? A customized tent can help you stand out among the many other vendors. And, that’s an incredibly important first step.

 

---

Read More:

5 Trade Show Planning Techniques to Be Successful

See more

You have created a brand and you have worked hard at making sure it is perfect. You have put in countless hours getting ready to launch it to the public. But, once you do, you want to have a space where consumers can go to see, in person, all that you have to offer. What do you do?

You rent a promotional tent.

Believe it or not, promotional tent rentals provide the perfect space for pop up shops. Whether you are looking for something seasonal – such as a holiday boutique, or something more permanent, a tent rental is durable enough to fill this need.

As if you need convincing, here are some of the benefits of using a tent rental for your pop up shop.

Tent rentals are mobile.

Some individuals prefer to sit back and wait for the customer while others prefer to go seek out space where the customer is going to be. If you are the latter, then a tent rental is perfect for you. A promotional tent is mobile. So, unlike renting a storefront or other more permanent location and allowing the customer to come to you, tent rentals allow you mobility. Load up your product and head out, setting up shop at:

• Farmers Markets or Green Markets
• Carnivals or fairs
• Car or Boat shows
• Festivals
• Shopping mall parking lots (or any vacant parking lot)
• And many other places!

The best part of being mobile means that if your brand has a specific following, you can move around. For instance, if you offer a product that is targeted toward college students, you can travel to various college campuses or participate in college fairs.

Mobility from renting a promotional tent allows you to get your name in front of the people who need to see it most!

Promotional tent rentals are durable and protective.

At first, you may seem hesitant to rely on a tent rental to protect the product that you have worked so hard to perfect. However, you will soon realize that these tent rentals are sturdy, durable structures that offer much protection from outdoor elements. In fact, weather conditions can wreak havoc and cost a great loss for items that are left at risk. Thankfully, your tent rental offers protection from most rain, snow, sleet, hail, wind, ice, and sun.

These temporary buildings provide open areas that allow you to make the space your own. By choosing sidewalls, you can add extra protection from the outdoor weather. That way you can decorate and make your own pop-up shop look just the way you want. Even better, you won’t have to worry if you find yourself at an outdoor location.

Tent rentals are customizable.

Tent rentals are very customizable. Are you looking for a shop of a certain size? How about a certain shape? A tent structure has got you covered – literally! Whether you have a small product and inventory and are looking for a small space or you have a large product, you will find that a tent will fit your exact needs because it will be customized to fit them.

Along with choosing the size of your tent, there are also many different tent accessories to choose from as well. You won’t have to worry about your rental tent not fitting your exact needs!

Promotional tents allow you to get you noticed.

Get noticed in your tent rental! Customization does not stop at sizing and sidewalls. You have control over the color of the tent and any wording or branding you would like done to the fabric. This is a terrific way to get noticed. The more creative and bold your pop up shop, the more you will grab the attention of those nearby.

This especially comes in handy if you choose to take advantage of the mobility factor of your rented promotional tent and move around to various carnivals, car shows, festivals, etc. Think about it: how many white-topped tents do you see at an early Saturday morning Green Market? Too many to count, right? Now, what if your tent is, say, neon green? You would stand out to anyone looking for you!

Getting noticed is incredibly important to obtain return customers – especially if you do not have a permanent location. Take advantage of this trait and use it to your advantage. Allow yourself to be found while also creating brand recognition.

Tent rentals are cost-effective.

Creating a new product is not only time consuming, but can also put a dent in your financial situation. And, by the time it comes to getting your product sales off the ground, you may need to dig a little deeper to jiggle some change! This is another reason why renting a promotional tent is incredibly cost-effective.

Permanent spaces generally come with rental agreements. They charge you things such as utilities, internet, phone service, and others – on top of your rent payment! For someone who is just trying to get a new business off the ground, these costs can put an all-around damper on the situation.

By choosing a tent rental, you are able to curb these costs. You will not need to pay a set monthly rental fee, and you will not likely have any utility payments. In fact, the only fees you should worry about will be the fee to rent a space at a festival or show. And, that is only if they are charging! There are lots of places you can set up shop in your rental tent where you wouldn’t necessarily have any payments at all!

Cost-effective methods are extremely important when you are trying to get a new business off the ground.

Choosing a pop up shop tent.

When deciding the ins and outs and other details revolving the sale of your new product, you will want to opt for what is best for you. Keep in mind the benefits of a promotional tent rental and how it can work for you – providing you protection from outdoor elements, in a mobile and cost-effective manner, while also helping you get your brand name out there and noticed.

You have many decisions to make when it comes to creating and selling your product in a pop-up shop. Don’t dismiss the option of a tent rental without discovering all the benefits it can provide you.

Now is the time in football season when every lover of the game begins putting together his or her picks for the infamous Super Bowl matchup. Will it be the New England Patriots and the Dallas Cowboys? Or maybe the Seattle Seahawks and the Pittsburgh Steelers? Or how about the Denver Broncos and the Minnesota Vikings? Whoever you are rooting for – in the NFC or the AFC – you are going to want to watch the game. Why? Because even if you don’t like the winning teams, it’s still football! And – let’s not forget the commercials and halftime show!

The real question, then, is where are you going to watch it? You could always watch it on your mom’s couch. Or your best friend’s house – with his wife and six daughters. Since watching by yourself isn’t an option, the best thing to do would be to throw a super bowl party at your place!

With a little time and planning, you can create the ultimate man cave for you and all your buddies to watch the big game. Here are a just a few of the essentials:

Rent a Tent for the Ultimate Man Cave

Decide where you are going to create your ultimate man cave. Do you have an empty room in your house? Can you transform your living room? The size of the space you need will be dependent on the number of guests you have at your Super Bowl party, especially since all of your guy friends will not want to be bumping into one another or watching the game in oddly, squished positions.

If you decide to use a space you already have in use, make sure you clear it out to make room for the transformation. You may find it easier to use an empty space or, if you have a large enough outdoor space, you may want to consider renting a tent. This will give you a clean, empty slate to decorate and convert into your ultimate man cave. And, who cares if Super Bowl falls during some of the coldest months of the year? You can totally customize your tent – including floors, side walls, and climate control! Correct – you and your dudes will stay warm and cozy.

Choose Seating

When you think of sitting in a man-cave, what do you imagine? Recliners, of course! Every man loves a recliner. While this may not be the easiest choice to pull off, make sure you have enough seating for everyone and make sure it is comfortable! Once the game starts there is too much to see on the TV to get up and move around, so those seats will be well-used.

Make sure the furniture is accident proof – so much drinking, eating, hootin’, hollerin’, and jumping during touchdowns could get a bit messy.

Build, Buy or Rent a Bar

No man cave will be complete without a refrigerator and a bar. Keeping drinks and snacks handy so you don’t have to use much effort to get them is what a man cave is all about. No more leaving the TV to walk through the house and into the kitchen to crack open that next beer. Create your man cave and keep the drinks and snacks nearby.

You can build, buy, or rent a bar. Or, you can just use a table near an ice cooler. Make sure you have a selection of beverages for your guests – including some non-alcoholic drinks for those sober folks.

Stock up on snacks. Salty snacks such as popcorn, peanuts, chips, and pretzels – with various dips. Or you can get creative and cook for your guests –hot dips, gourmet pizzas, chicken wings, etc. You can do a search online and see what matches your taste buds.

Here is the most important part: do not place any food or beverage outside of the TV viewing area!! Keep everything in reach and keep it stocked. No one – let’s repeat – no one wants to be that guy who had to leave the man cave during the game to get more beer.

Set Up the Television

There is nothing worse than having a whole crew of people over to watch the Super Bowl game and either your TV doesn’t work properly, is too small to make out who the players are, or your cable is questionable. And no, booting up your old laptop for everyone to huddle around is not a good idea.

Whether you choose to use a television or a wall projector, make sure it can be seen from all areas in the room. In fact, adding a sound bar or two for the full effect of truly being at the game would be very welcomed.

Keep in mind that if you do decide to rent a tent, you want to make sure you have adequate electricity to run all the appliances – most importantly the TV.

Things to Do

It is likely that most guests will arrive prior to the game and many may linger for a bit afterwards – you know, to discuss the terrible calls of the officials or the remarkable, game-winning interception. That means you must have activities to pass the time.

A few ideas:

• Cornhole
• Dart board
• Pool table
• Footballs to toss
• Playing cards
• Video games

Guys like to stay busy and keep moving. You do not need any coordinated team games, just something for the guys to do as they chug their beer and talk about guy stuff.

All Things Football

Decorate your space to match the event. Add football memorabilia and decorations. Surround yourself with the team colors. You are taking the time to create your own Super Bowl man cave, you may as well make sure you immerse yourself in the event!

In short, only you can design the ultimate man cave that meets your likings and vision. The key is to stick to the essentials and make sure it is a place for you and your bros to feel comfortable, to be able to kick your shoes off and put your feet up – and not ever want to leave.

 

You have always dreamed of hosting Thanksgiving dinner, bringing together family and friends, feasting on all kinds of goodies, playing games, and watching football. Leading up to the festivities, you are feeling confident and ready. Your invites have been sent, the menu is selected, and the table decorations are almost finished.

You know it is a busy time of year and many people may already have plans, so to ensure a good turnout, you send out a few extra invites. After all, you have done so much preparation, it would be a shame if no one came!

Then the unexpected happens. You have a Thanksgiving disaster. Everyone seems thrilled that you are hosting your first Thanksgiving dinner and they have RSVP’d with a “yes!”All of them. A few have even called to see if they can bring in-laws, friends or other family members that may not have a place to go. Its Thanksgiving and you are grateful for being able to provide a gathering place for your loved ones. Of course, you cannot turn anyone away.

Even though you are stressing out about this Thanksgiving disaster, and how to accommodate the crowd and make the day a success, a little creativity and planning can leave everyone stuffed, smiling and thankful, including yourself.

Below are a few ideas to make your Thanksgiving a memorable time (especially when you are overflowing with guests)!

Food Planning

Having enough food for everyone is essential in preventing a Thanksgiving disaster. However, cooking for such a large crowd can be overwhelming. Lucky for you, you have a plan. Take time to contact each of your guests and request that they bring a side dish, dessert, beverage, etc. if they are able to. Reducing the number of recipes you need to prepare can take a load off of your shoulders. Not only will it lessen your cost drastically, but it will also reduce the time you will need to spend in the kitchen.

Make sure to organize what part of the meal you have decided to tackle. Create a list of the dishes, cooking times, temperatures, and cooling times. See if there are items you can prepare in advance and re-heat prior to dinner.

Rent a Tent and Go Outdoors 

Due to the number of guests, you realize that you are going to have to make some serious adjustments to your home to accommodate everyone. Sure, you could have a get-together that requires guests to eat in shifts. But that just isn’t your idea of a Thanksgiving dinner.

Another option would be to line your whole house with portable tables. Everyone would be able to eat at the same time, but your guests wouldn’t have much room to maneuver through your home and it could be a bit uncomfortable. This isn’t the most feasible option, is it?

However, you can rent a tent for more space and prevent a Thanksgiving disaster! Unless you have an event hall or other space you could utilize, your best solution could be to move the party outside and rent a tent. Tent rentals come in so many types, shapes and sizes that you will surely be able to find one to fit your needs. For example, a frame tent rental with side walls and heaters to keep the weather at bay and flooring (instead of grass or mud), can provide an intimate setting for your Thanksgiving feast. Not to mention that a large tent rental gives you a huge open space to decorate for Thanksgiving and make it welcoming and open for all your guests.

Organize to Avoid a Thanksgiving Disaster

The potluck idea was a success with your guests and you plan on having an entire smorgasbord of food. You also decided to rent a tent, providing lots of space for you and your guests. Now you are left scratching your head, trying to decide how you are going to make the dinner event flow smoothly. Here are a few tips:

• Place name cards on tables. This sits guests where you want them to sit, rather than everyone fighting for the table closest to Aunt Betty’s double-chocolate fudge pie.
• Create a buffet. Line up tables of food and allow the guests to take as much or as little as they’d like.
• Buy takeout containers. These are perfect for guests to take food home at the end of the dinner. It will also help you manage the storage space in your refrigerator! Another option would be to ask guests to bring their own containers.

Put Your Guests to Work

Don’t be afraid to ask for help. Be assertive and assign tasks such as setting the tables, collecting garbage, or assisting in the kitchen. Many guests are willing to come early to help you prepare or stay and help cleanup. Just be sure to ask in advance – no one wants to be surprised with cleanup duty after stuffing themselves with a turkey feast and a couple helpings of dessert.

Game Time

Have a plan for entertainment. Sure, mingling is perfect, but having a few ideas to hold your guests’ attention can lead to laughs, bonding moments, and created memories. Games or scavenger hunts are always fun. Keep it simple.

Every family get-together always has a designated kid’s dinner table. How about taking it a step further and creating an area to treat the little ones while the adults socialize? Providing board games, coloring books, Legos, etc. can be a great way to keep them occupied.

It is Thanksgiving. It is the time of year to be grateful for all the blessings you have, not a time to be stressed when obstacles come your way. Take your potential Thanksgiving disaster and run with it. So, your small get-together turned into a huge gathering? Be thankful that you have so many people who want to spend Thanksgiving with you! It is important to remember that no matter how prepared you are, things are going to happen. Silverware is going to end up in the trash, drinks are going to be spilled, and you are most likely going to run out of dinner rolls. Don’t try to control the party, just enjoy yourself. Rest assured, your impeccable planning skills will lead to a beautifully decorated tent rental space, a successful dinner, and new bonds formed with your family and friends.

Tents are for more than camping by a lake. Renting a tent makes sense for all sorts of personal and commercial purposes. You can find large tents that make it possible to create temporary warehouse space. A tent can also provide the ideal setting for a wedding reception, and even supply shelter for a few planes. With these and other applications, it pays to spend some time deciding what features those big tents must possess in order to serve the intended purpose. Here are a few key factors to keep in mind when renting a tent.

Quality of Construction

You already know that material with a higher fiber or thread count ensures a higher level of durability. Take it one step further and find out what kind of fiber or fiber blend is used for the tent. Your goal is to ensure that the material is sturdy enough to hold up to all sorts of weather conditions. This is especially important if the plan is to leave the tent in place for several weeks or months.

How is the Material Treated?

Along with the fiber quality, take a moment and find out what sort of treatments are used to enhance the performance of the material. Does the manufacturer use some type of coating that helps to repel precipitation? That would be an important feature when you plan on storing finished goods for several weeks before shipping them to a customer. That protective coating is also helpful if you plan on setting up the tables and chairs for a wedding reception a day or two before the big event.

Ease of Setup

Since you are renting the tent, there are no worries about how to get it to the site. The leasing company will take care of that. What remains is to determine how the tent will be set up. If you and a crew are left to manage the task, make it easy on yourself. Rent a Losberger tent that can be set up without a lot of trouble. Follow the instructions carefully and the tent will soon be ready to serve whatever purpose you have in mind.

How About Security Features?

You may not think of a tent, even a large one, of coming with security features. In fact, many tents that are made for extended use will come with some type of safety and security measures. Along with material that is hard to cut or rip, the ability to secure points of entry is a common part of the mix. A representative with the rental agency can point out the security features and provide examples of how to put them to good use.

Renting a Tent: Terms and Conditions

While most of your attention is on renting a tent that is large enough and comes with the right features, it pays to see what rental terms and conditions you can lock in. Will the rental agency offer some type of discount if you rent the tent for a longer period of time? How much do you have to pay up front, and will there be payments due on a weekly or monthly basis? Always read the terms and conditions carefully and ask any questions that come to mind. Doing so will ensure you lock in the best possible rates and terms.

Renting a tent for an event or for extended use is not as difficult as you may think. You can find the perfect tent, and perfect rental agency. Work with a responsible rental agency and it won’t take long to find something that has all the features you want, including a price that fits neatly into your budget.

 

There are dozens of different styles and types of rental tents and thousands of tent rental companies.  You may need a rental tent for a party, a corporate event or a sporting event but there are some questions that you must ask your potential tent rental companies before you sign a contract to ensure that you receive the best experience possible.

What to ask potential tent rental companies

With so many different types of tent rentals, it’s important to fully understand what type of tent rental company you want to choose. Do you need a party tent rental? Do you need a tent that has heating, flooring, and lighting? Maybe you need a construction tent? Finding potential tent rental companies to match your needs doesn’t need to be difficult, just ask a few questions.

The following are just a few of the questions that need to be asked before your next rental:

1. How long have you been in business?

You are looking for a company that has been in business for a long period of time. Companies that survive for twenty or more years must be doing something right and since events are growing increasingly complicated you want a company with a great deal of experience. Experience is incredibly important in the tent rental industry because it proves their value. The company you should choose be able to adapt and change with the different times and needs.

American Pavilion has been in business for 107 years, making it one of the oldest and most experienced tent rental companies in the U.S.

2. How long has the salesperson that you are dealing with been in the business?

You might have chosen a company with many years of experience but if you get a new salesperson that lacks event management experience then you could be putting your event in jeopardy. It is best when you can deal with the owner or a member of the management team since they have a vested interest in keeping you happy.

Your company should understand that each event is different and unique. They should be invested in your success of the event. Those are the companies who will do everything they can to ensure a successful event. They will be the ones to meet deadlines.

3. How old is the tent that I am renting?

Tents don’t last forever and whether it is a party tent, clear span tent, commercial tent, large tent or any other type, the fabrics can become dull and damaged over time. Some companies turn over their inventory every couple of years while others stretch out their replacement cycle over many years. Newer is better.

This is especially important if your tent will be in harsh weather. Old tents just cannot hold up to extreme temperatures like new ones can. If you are looking for construction, warehouse, or industry tents, make sure to ask this question.

4. Will my tent be clean?

Sounds pretty basic but you would be surprised at the number of tents that have mold, mildew or dirt on them because of time or money pressures on the rental company. You have a right to a clean tent so ask about its condition (and get it in writing).

No one wants to rent a tent for their wedding that is covered with dirt.

5. Is my tent engineered?

Smaller tents are not yet a major concern, but in many jurisdictions all tents, especially larger ones, are coming under increasing scrutiny from building and fire inspectors. The IBC codes are the most recognized for tents but depending on your location, other applicable codes might govern your rental tent.

The last thing you want is an event that is not permitted because of a lack of engineering for your tent. Good companies that inventory quality tents will have this engineering on hand so ask to see it.

Along with the engineering, you want to make sure that the company you choose follows all building codes. This is an important question to ask, regardless of your event or tent needs.

 

By asking these five questions, you can learn a lot about the tent rental companies. If the person you are speaking with ever becomes uneasy during these questions, that is a red flag. These questions should give you more insight into the company, their products, and their value. If they struggle to answer these questions, they may not be as great as they initially expressed.

Finding a company to meet your tent and event needs doesn’t have to be difficult. Ask these five questions, and you’ll be able to find the perfect tent company.