Tag: event rental

If your birthday falls during the wintertime, don’t fret. There is no sense in getting upset that you can’t do certain things, such as have a pool party or a picnic at the beach. Instead, embrace your winter birthday! Turn it into an unforgettable winter wonderland birthday party celebration.

Don’t know where to start? No need to worry about that, either! We’ve got you covered. Here is all you need to plan the perfect winter wonderland birthday party. So, get your friends together and enjoy your winter birthday this year!

Outdoor winter weather or create your own

If you live in an area prone to some harsh winter weather, you may think that having an outdoor party is absurd. But, think about this: if you want to have a winter wonderland birthday party, is it best to have it indoors or out in the winter weather? If you choose the outdoors, you can keep you and your guests safe and warm using a clear span tent rental.

Tent rentals can come with all sorts of customizations – including sizing, flooring, staging, and climate control. That means, while you and your guests are partying it up in your outdoor tented party in the middle of January in, say, North Dakota, you will all be warm and toasty inside. Add some clear side panels to your tent and you have a wonderful winter backdrop to your party.

Now, if you happen to reside in the south or in a warmer climate, you can still throw an outdoor winter wonderland party. All you need to do is rent a tent with climate control and turn that temperature down. Combined with some winter décor and you can have a wonderland all your own.

Let your guests know in advance

You should send your invites out to guests three to six weeks before the party. This will give them ample time to make space on their calendar to attend and to get their RSVP back to you. In addition, it will give you time to prepare for the number of guests you should be expecting to attend.

However, when sending the invite, you will want to be sure to inform your guest that it is not just any ordinary birthday party. Make it known that it is a winter wonderland birthday party and that you are asking for their participation. Suggest clothing items or state that they should use their imagination.

Don’t skip over this part, especially if you are creating your own winter wonderland. It would seem odd to have a freezing cold tent with winter décor and guests wearing shorts and tank tops.

Party décor

For your party décor, you are going to want everything winter. Things such as snowflakes, ice, snowmen, mittens, fuzzy blankets and socks, sleds, etc. Colors for a winter wonderland birthday party will focus on shades of silver, shades of white, and shades of blue. Adding a bit of sparkle with glitter or sequins gives the perfect glistening effect.

• Hang snowflakes throughout the tent rental.
• Use fabric draping throughout the ceiling in shades of gray or blues to give a sense of warmth.
• The glow of dim lighting is more appropriate than bright lights. You want it to give a warm glow.
• Iridescent metallic curtains can separate areas of the tent.
• Create the effect of fallen snow along a path throughout the tent.
• Adding trees covered in a freshly fallen snow is another idea.
• Rent a snow machine for the party. These can come with shaved ice, but normally just spray a soft layer of white foam flakes.
• Use table décor in the shades mentioned above and use candles (real or fake) for lighting.

The idea is that you want your guests to walk in and be astonished by the feel of a winter wonderland that they get. It’s your birthday, so you can go big!

Fun things to do at your winter wonderland birthday party

Winter is full of all sorts of fun things to do. Incorporating these things into your winter wonderland birthday party can only make it better.

• Outside the tent – and a good distance away, of course – have a fire pit where your guests can roast marshmallows or make s’mores. It may also act as a warm place to get some fresh air.
• Using real snow if you have it or make your own, have a snowball fight with your guests. Be sure to have towels and warm blankets available for the aftermath.
• See who can create the best snow angel. Again, you can use real snow if you have it. Otherwise, you can throw down some Epsom salt or other artificial snow bits.

Of course, you can always have some music, dancing, and party games galore. Even have the crowning of an Ice Queen and King.

Food and beverages

The food you will want to have at your winter wonderland birthday party is going to be food that screams warmth! Things like stews, chilies, fresh warm bread, and warm chocolate cake. However, it’s the drinks that will leave a lasting impression.

First, consider having a hot chocolate bar. Everyone likes their hot chocolate a certain way and nowadays there are so many flavors to choose from. Offer up a nice selection of flavors for your guests. As well as some add-ins, such as marshmallows, chocolate chips, peppermint sticks, cinnamon sticks, whip cream, caramel or chocolate drizzle, toffee pieces, etc.

Next, you will need a Sno-Cone machine. Why? Because it’s a winter wonderland party! Provide your guests with an unlimited supply of these icy treats and all the flavors that come with them.

Lastly, choose an adult beverage of the night. By choosing to offer up one specialty, it can also cut down on your liquor purchase. Try one of these: Dirty Snowmen or a Pomegranate Moscow Mule.

If you plan it just right, your Winter Wonderland birthday party will be an ultra-success. In fact, you may find that your guests enjoy it more than they have ever enjoyed a summer pool party!

Hosting an outdoor event can be a lot of fun. Unfortunately, the weather and the season can drastically impact your plans. The summer can get too hot to be enjoyable for your guests. The spring can be cool and rainy, leaving your guests wet and miserable. Or, if you are considering hosting an outdoor winter holiday event – your guests will likely freeze! So, what can you do to ensure a successful outdoor event that includes happy and contented guests? Add climate control for your tent rental! Take your tent rental to the next level by taking charge of the climate within the tent. No freezing, no sweltering, and no drenched guests.

Sure, it is an extra accessory, but it is sure to be the key to a successful event as the benefits far outweigh the costs. There is hardly any set time of year, month, day, or even time of day that can impact your use of a tent rental.

There are many benefits of climate control for your tent rental that will ensure you and your guests can fully experience the event at hand.

Enjoy the perks of a tent – anytime!

Tent rentals are full of great perks – especially when you are hosting a much-anticipated event. In fact, there are so many tent accessories available for you to incorporate into your tent that you and your guests may forget they are even at a tented event! A few of the most popular accessories are:

• Flooring. For those events in which grass won’t cut it, you can choose to include flooring in your tent. From wood floors to carpeting, there are many flooring options.
• Staging and lighting. Whether just lighting up your event or installing a stage and putting on a show, you can add both to your tent rental.
• Bold statements. Make a bold statement with a magical entryway or include custom colors and designs on your tent. However you choose to do it, you can make it stand out.

In addition to all these perks, you can rent a tent any time of the year – thanks to climate control for your tent rental! And you can put the tent in any location that works (and is legal, of course). And then you have the perk of being able to decorate it in any manner you wish! See? You can enjoy so many perks with your tent rental – and you don’t have to wait for the perfect weather to do so!

Keeping it cool

HVAC systems (heating, ventilation, and air conditioning systems) come as an added accessory for tent rentals. This can be a wonderful addition – especially in the summertime.

The summer heat can wreak havoc on the body if you aren’t careful. Besides sunburns and blisters, the sun can cause heat stroke. A tent can provide the necessary shade, but sometimes you just need something more.

Climate control for your tent rental means that you can enjoy all the outdoor summer fun – swimming, sunbathing, an impromptu game of flag football, water balloon battles, etc. – without having to worry about getting overheated. Climate control for your tent rental can keep everyone comfortable and safe from the summer heat – and no need to give up any of the fun!

Keeping it warm

Just as the added HVAC system can keep the tent rental climate cool in the summertime, it can also heat things up when the temperature drops. During the fall and winter months, there are lots of things to celebrate – and not everyone wants to be cooped up indoors to do so!

By taking your event outdoors and adding a climate control system to your tent, you can enjoy the beautiful views, snowball fights, and so much more – all while staying warm and cozy. Sounds like a win-win, doesn’t it?

Focus on your event, not the temp

It doesn’t matter if you are planning a special corporate event, a kid’s birthday party, or your dream wedding – events take a ton of work. There is immense planning involved – from the beginning of the planning process, the decorating, and the event itself. You work hard and want it to go off without a hitch.

How distracting would it be to have to worry about making sure everyone was warm or cool enough throughout the event? You have enough on your plate – so opting to include climate control for your tent rental package will give you one less worry.

Make it memorable for all the right reasons

The host of nearly every event wants the guests to have an enjoyable time and remember the party for years to come. And, of course, they want those memories to be good ones. So, the idea would be to provide your guests with an event that leaves them happy, content, and full of joy. Otherwise, they may tend to associate any negative feeling with your event. For instance, if your guests are incredibly hot or cold and cannot enjoy themselves – they will not likely have much good to remember.

So, when hosting your event, make it memorable for all the right reasons.

• Climate control for your tent rental will keep the perfect temperature for your guests.
• Whatever you do, do not let your guests go hungry. Whether you are serving plated food, a buffet, or just bite-sized munchies, have something available for your guests to eat and drink.
• Make the most of your space. Decorate it from the entrance and throughout. Make sure the design flows and the eyes of your guests are drawn to exactly what you want them to see. Tent rentals provide the perfect blank canvas for you to design and decorate to fit the exact look you are going for – use it!

No matter what you are choosing to do for your next event, consider a tent rental. These versatile structures can allow you to throw the event you have imagined. And, be sure to take advantage of all the available accessories – this especially includes adding climate control to your tent. After all, a happy event leads to a happy guest!

When you want to have a party or get-together, one of the first things you must decide is where you will hold the event. You likely have an idea of what you are hoping the party will be like – the theme and décor, the vibe, the time of day, how you want it set up. Maybe you even know what you will wear! Before you spend all your time looking at hotel conference rooms, banquet halls, park pavilions, or personal living space – how about you consider an event rental tent? Let’s face it – the “normal” spaces are boring and everyone rents them. Perhaps it is time for you to step outside the box and give your guests a more unique experience –without that crazy banquet room carpet.

Deciding to go with a tent rental for your next event means that you can decide on a location anywhere – vacant lots, parking lots, backyards, parks, etc. Find a space big enough for your event and erect your tent. If you are still on the fence about whether an event rental tent would be the best idea for your event, here are five events that are made even better by choosing to use a tent!

Weddings

When you think about outdoor weddings, you likely think of a beautiful nature backdrop to the big day and dancing the night away under the stars with a soft glow of string lights. Then you probably think about how the biggest rain storm could just happen to form and ruin the day you waited your whole life for.

So, what if you could have your cake and eat it too? Meaning – you can still have your outdoor wedding and if Mother Nature wants to throw a fit, let her! That is where an event rental tent comes in to play. See, you can have your wedding outdoors, with all the convenience of being indoors.

Tent rentals provide you with walls to protect from the outdoor elements and a dance floor to get down with your wedding party and guests. Decorating can be easy, as a tent is an open canvas – allowing you to set up the layout just as you have always imagined. Problem solved!

Brunch

Brunch is a wonderful time to get together with friends, family, and colleagues. Especially during the spring time when the weather is warming, the trees are starting to return with a breath of life, and flowers are blooming in shades of the brightest colors. People want to be outdoors. So much so that holding a brunch and blockading everyone in your dining room seems a bit suffocating.

While it is a beautiful time of year, it is also often rainy. You will want to make sure you have some sort of cover for your guests just in case. If you have a large backyard, consider an event rental tent to hold your brunch. It is sure to make it a winning experience for everyone involved.

Cocktail Party 

Cocktail parties are fun get-togethers that allow you to avoid the formal sit-down full-dinner type events and lean more toward tapas while your guests sip their adult beverage of choice. These parties involve a lot of mingling. They also tend to involve a lot of music and a little dancing.

You don’t need a fancy hall to have a cocktail party. In fact, that seems a bit boring. You can decorate a tent, giving a soft, warm, slightly-seductive ambience to your cocktail party. Outdoor parties seem to liven the mood. Spills or other accidents – will be much easier to handle outside, rather than inside…especially if your other option was to have the party in your own home!

Networking Events

Networking events also work well in tent rentals. Why? Because you never know how many people are going to attend. Many times, these events are not by reservation or invitation. And, even if they are, colleagues usually invite others who invite others who send an email blast inviting others and, before you know it, you are overloaded. Many people choose to come for the freebies – the food, drinks, and entertainment – while hoping to score at least one new contact.

Choosing an event rental tent for networking events allows your overflow to spill out into the open areas. Tents are customizable and can be as large as your space will allow. If you still need more room, the sides come up, allowing your guests to feel free and able to move.

Kids’ Birthday Parties

Imagine it: A party of 25 six-year-olds, hyped on sugar, running from one end of your house to the other. You will be on edge secretly waiting for the first sound of the crash of one of your precious items – or kids. Combine that with messes, crowded games, and spilled Kool-Aid – and you will be thankful that you are reading this article.

When you have your next kid’s birthday party – rent a tent. Just do it and don’t even think twice. The tent will provide ample space for kids to run. It offers open space for a variety of party games, without having to worry about things getting broken. Forget about having to pin the tail on the donkey – an outdoor party will give you the freedom for such games as:

• Potato sack races
• Three-legged races
• Egg and spoon race
• Limbo
• Apple bobbing
• Treasure dig

And let’s not even mention the high-pitched squeals of those 25 six-year-olds – this sounds so much better when combined with open air instead of four concrete walls. The other parents will thank you.

Choosing an Event Rental Tent Service

The good news is that it doesn’t even matter what time of year you decide to party. Tent rentals come in many shapes and sizes – depending on what you are looking for. You have the option for walls, flooring, and climate control. The tent will keep your guests safe from outside elements, while allowing you to relax and enjoy your party worry-free.