Choosing a company to provide event tent rentals is not as simple as choosing the first one that you find. Not every tent rental company is the same, so if you want something that truly works for your needs, you need to know which kinds of questions to ask.
Ask About Quality Standards
Ask to see pictures of the tents at the very least. If you can, it is preferable to actually check out the rentals in person so you can check for signs of damage. However, be sure to put any damage into perspective. A small tear might mean more to you on your wedding day than it would for a birthday party with a group of rambunctious toddlers.
It’s also important to understand what the average quality for the tents are. If the tent rental company says that the tent will be able to withstand heavy rain and snow, it must withstand such weather.
Ask About Pricing
Of course, the rental price for the tent is important, but do not forget to ask about other fees. Find out whether there is a deposit, and if so, when it is due and whether you will get it back if you need to cancel for some reason.
Some companies also charge for delivery, so be sure to factor this into your budget. If you hope to save a bit of money, try holding your event in the off season and asking for a discount.
Find Out How Long It Takes to Set Up and Tear Down
The time it takes to set up and tear down a tent will vary depending on the type and size. Unless you are holding your event on your own property with no restrictions, you will need to factor construction time into your venue rental. For example, you do not want to rent a space for four hours if it will take that long just to set up or tear down the tent.
When choosing tent rentals, always go with your gut. If a deal seems too good, it just might be. If the person you speak to is rude or unprofessional when answering questions, it is a good indicator that you will have problems on the day of your event, so keep looking.