Creating a quality project execution plan is essential for efficient and profitable project completion, here are 7 tips for success.
For your business to continue growing and moving forward, you are going to encounter big projects. This could mean introducing a new division, new technology, a renovation of your current workspace, or even a unique community project. Whatever the project, it is all about building your company and leading a successful path.
That is, as long as you have a plan for your project. Trying to go face-to-face with a huge project that could lead to success or failure will require a project execution plan – or you will get the latter result.
To get started, you may ask yourself – How will my project get done? If you find yourself looking to answer this question, you have come to the right place. This means your mind is already looking for a plan.
Creating a quality project execution plan involves these 7 steps for success.
1. Set Your Goals
Before you can do anything else, you must define your project and set your goals. You must know what you are doing, how you are doing it, and what it will all look like when you are finished. You will want to be sure to set milestones along the way with the steps you will take to reach each goal.
While setting your goals, you will want to be sure that you also take into consideration any challenges or potential threats you may receive along the way, as well as any risks involved.
Laying all of this out in a clear plan is the best way to kick off a new project.
2. Roles and Responsibilities
Who is going to be involved in the project’s execution? Who will be impacted? Who are the key figures?
State the roles and responsibilities of all who are responsible along the way – and what they are responsible for. And, while you are putting the team together, be sure to include details of how communication will run between everyone involved so that everyone is on the same page.
Remember, every successful project needs to run smoothly – and it can only do that if everyone works together.
3. Schedule and Project Timeline
When creating a thorough project execution plan, you need to have a timeline that will allow you to move through the process of successfully completing the project easily. This part of your plan will state dates for each milestone as well as a deadline. Be realistic about setting these dates and allow a little wiggle room in case emergencies or hiccups in the plan happen.
Everyone involved in the project – including vendors – should be aware of the deadlines that impact them.
4. Equipment Procurement
Depending on your project, you are sure to need equipment. This could mean anything from heavy machinery to dry-erase boards for brainstorming. However, the idea is to get every piece of equipment you need or have it ordered and lined up before your project commences. Doing so allows you to move through each step smoothly.
With things like heavy equipment or clear span fabric structures for additional space, you will need to customize your order in advance so that everything is ready to go exactly when you need it.
5. Storage and Additional Space
Suppose you are working through a project that requires you to have additional space, such as storage for large equipment or to house temporary offices as you remodel or even additional planning space. In that case, you will need to be sure you have an additional storage space on site.
Securing this space will be included in your project execution plan. Clearspan temporary warehouse tents are versatile enough to fill this need and, thanks to their ease of use, you could find it done with little effort on your part.
It is simple – projects run more smoothly when everyone has the necessary space (without clutter) to get their job done. So, take the necessary steps to secure the space needed for a successful project.
6. Logistics and Transportation
To keep your project moving, you need to work out the logistics of each step. Here is an example:
Your normal business procedures involve receiving supplies and shipping out completed products. If you are doing a renovation of your current space, the designated areas you have for supplies and inventory to be housed will likely be interrupted. What do you do? With quality planning, you can use a tent structure to handle your storage while you move forward with the renovation. Everything will be right where it should be to keep business flowing.
If you are using a tent as part of your project planning, you need it to be close by. Wasting time-traveling unnecessarily can lead to delays in your project completion. The installation and removal of the tent are just another example of getting your logistics for the project. It can be there when you need it, and it is gone when your project is over. No matter what you use it for, the idea is that it is there to streamline your project – straight to the finish line.
7. Maintain Focus on Daily Operations
There is a lot that goes into planning a project and seeing it through to a successful finish. For most companies, a big project doesn’t stop daily operations. Therefore, your plan needs to include enough assistance from others so that the project can move forward with a focus still on day-to-day operations.
It doesn’t matter how big the project is; you simply cannot halt a forward-moving business. Take advantage of all opportunities available to you so that you may do both.
There is a difference between a project execution plan and a quality project execution plan. If you want to create a plan that will help you stay within your deadline, meet your goal, and keep the entire thing running smoothly, then you need to plan – and take advantage of all the benefits of a temporary tent structure. And, with a company like American Pavilion ready to handle all aspects of this tent for you, you never have to take your eyes off of the finish line.
