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5 Factors to Consider When Planning a Tent Event

A tent event provides a comfortable space for special occasions that can be adapted to suit a variety of different themes. Yet, it is important to understand that not all event tent rentals are the same.

The company you choose, the type of event and the location all play a role in how your rental should be planned. As you prepare for your tent event, consider these five factors to ensure that your tent rental will fit your needs.

Ask About Local Permits and Ordinances

If you are new to planning events, then it may come as a surprise that some areas require special permits regarding setting up a tent. This is especially common if you will be hosting your event on public property such as in a community or national park. Professional event tent rental companies should be prepared for this and will help you streamline the process of making sure your event is in compliance with all local ordinances.

Choose the Right Size Tent

Event tents can range from 10-feet to over 160-feet, which means that you have a wide range of options from which to choose. Typically, the size of your tent and the amount of guests will determine how large of a tent you need so be prepared to tell the rental company a few details about what you are planning. This way, they can help you create a cozy, intimate atmosphere for a wedding or provide enough space for booths at a trade show.

Consider Climate Control

One of the best things about event tents is that they are waterproof and can withstand foul weather such as high winds and hail. However, you may need to include climate control in your plans if your event will be hosted in a location with extreme temperatures. As you plan, keep in mind that large numbers of people in a tent tend to warm up the space. If you are unsure of your needs, then a professional event tent manager will be able to help you decide upon the right type of climate control.

Assess Decorating Needs

Every event requires some type of decoration. Whether you need carpeting to create a professional appearance or special lighting to create a romantic ambiance, you will want to make sure that your event tent can accommodate your needs. Spend a few minutes thinking about the details that will make your event spectacular, then check to ensure that the tent you rent has the capability of handling things such as a projector screen or stage.

Inquire About Additional Services

Depending upon the event you are hosting, it may be helpful to have a company that employs staff who can go the extra mile. For example, event management services can help you procure emergency personnel or an evacuation plan if it is required by the community, or they can provide in-house product demonstrations for your corporate training event. As an event planner, every bit of support you get will just make your special event that much better.

A tent event is an excellent solution to the classic problem of finding a venue. However, it is important to rent a tent that will fit every aspect of your event. By taking into consideration all of the factors surrounding a tent rental, you will be able to welcome your guests with the support you need to make your event a success.

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