Here’s How You Can Plan an Unforgettable Corporate Event

Clear Span Tent | American Pavilion

So, you are ready to take the plunge and host the latest corporate event in your industry. You have invited many people and want to make a bold statement – as this is your make or break moment.  You want to do something different and engage your guests, rather than just have the same old boring conference with a monotone speaker and a yawning audience. There must be a way to avoid this, right? Yes! There sure is.

From renting a clear span tent to selecting the perfect theme, use the ideas below to liven up your next corporate event and raise the bar for other industry leaders in the future. Be prepared to have a blast at the hottest corporate event yet!

Use Props with a theme!

Props are awesome. They offer event-goers a chance to let loose and maybe even giggle a little bit, depending on the props and theme you choose. Here are few of the most popular:

  • Night at the movies. Complete this idea with a movie screen and projector, popcorn machine, props to include the Hollywood sign, and the walk of fame.
  • Set up a photo booth. You can use props to match your theme, say — the roaring 1920’s, casino night, 1980’s flashback, animal kingdom, etc.
  • Ice sculptures
  • Road trip. Use car prop, street signs, state backdrops, photos on postcards, etc.
  • Stress relief. Offer massages and spa services to your attendees. After all, it may be a work event, but it is also a mini vacation from the office.
  • A DIY section. Think of something that may come in handy for the folks in your industry (or just simply a fun idea) and have an area in which your guests can learn how to make their own. For example, lotions, a zen garden, stress balls, step by step painting class, etc.
  • Inflatables! These are not just for kids anymore! Instead of bounce houses, adults get inflatable money booths, bull riding, snowboard or surfboard riding, etc. Fun stuff!
  • 50’s diner themed. Complete with poodle skirts, jukeboxes, records, and checkered flooring.

The point is to make the atmosphere fun and entertaining. Sure, your guests are there to work – technically. But, sometimes it is okay to let loose when the boss isn’t looking!

Backgrounds – and photo spot

Have you ever watched celebrities walk into an award show or a benefit on the red carpet? How about turning your guests into celebrities? Have a red carpet (or any color, for that matter) and then take their picture in front of a backdrop as they arrive. You can use a backdrop that matches your theme or you can have a backdrop custom made with your company or events name and/or information on it. (The latter can turn into a great advertising tool thanks to social media).

Use the photos you take during the event and turn them into something comical or memorable. For instance, you can put the faces on bobble heads, create canvas photos, caricatures, pins and badges, etc. It is even possible to set up an Instagram station (or any social media, for that matter). As the pics are posted (with a specific hashtag) you can have video screens throughout the venue showing a continuous collage of these photos. You may also have an area when people my purchase or download copies that were professionally taken at the event.

Rent a clear span tentClear Span Tent | American Pavilion

Gone are the days of boring old hotel conference centers or convention centers. People these days look for adventure or, at the very least, something intriguing or unique. Take time to carefully select where you would like to hold your event.

A suggestion that allows you a lot of room for customization to get the exact space you want is renting a clear span tent. It is easy to do – all you need to worry about is finding a space large enough to hold the clear span tent, the attendees, and, possibly, parking. You determine the size, the layout, the location, and any other specific details and the ball starts rolling. Easy as pie! Clear span tent rentals even have all the offerings of a permanent building – flooring, walls, climate control, etc. – except it is where you want it and designed how you want it.

Performers

Who says you need one famous headliner or performer to make your event a success? That is just not the case at all. In fact, if you can keep your attendees entertained throughout the event, you are so much farther ahead.

Here is what we are talking about here:

Let’s say you have a casino-themed event. While you will have various casino games, etc., why not hire Vegas dancers to mingle among the crowd, as well as have short shows sporadically throughout the day?  Or, if you are having a circus theme, why not hire fire-eaters, jugglers, clowns, and acrobats to make their way through the crowd? If it is a tropical or island theme, you could hire belly dancers. Get the idea?

There are so many options – and even more people looking to entertain. You just have to find them!

Hire a DJ and an MC

No one can quite get a party going quite like a DJ can. People love music – especially music that makes them feel good. Hiring a DJ for your corporate event can liven the moods of your attendees and keep a joyful feeling in the air.

MC’s can be entertaining, as well. They keep order in an event. When you have a lot of guests in a large space with a lot going on, sometimes it can be hard to maintain order and reduce any confusion. An MC can be that center point of contact for attendees and help with the flow of the day.

If you use your imagination, you should be able to come up with all sorts of ideas to liven up your next corporate event. Just keep in mind that the idea is help keep the mood of your attendees elated, the feel of the event confident, and the outcome successful. Best of luck!

 

Ceiling Designs for Your Event Tent

Event Tent | American Pavilion

You are hosting your wedding and your reception in an event tent outdoors. Smart move — this means that you get to choose all your decorations from the ground up!

No, just take a moment and picture your wedding day: You and the one you love – finally tying the knot. You are surrounded by the smiling faces of friends and family, flowers and table centerpieces in your wedding colors, and – wait. What’s that? A blank, white event tent ceiling. You can spend your entire time celebrating and worrying about guests wondering what happened to the decorations for your forgotten ceiling. Or, you can prepare in advance to use this blank canvas to create a magical area. The choice is yours! It doesn’t have to be difficult or extravagant to make a statement.

Chandeliers

Chandeliers scream elegance. They provide a beautiful means of a light source for your wedding. The great thing about chandeliers is you can match them to the theme of your wedding. For example, if you are having a rustic wedding, you can use chandeliers made from wagon wheels or lanterns. Or, if your wedding is a black-tie affair, you may want to opt for a crystal (or crystal-like) chandelier. The lights reflecting off the crystal create a magical, dim glow.

You may choose to use one large chandelier as a centerpiece or several smaller ones to hang throughout. The idea is to maintain uniformity of the decorations – including the lighting.

Event Tent Fabric DrapingEvent Tent | American Pavilion

It may sound odd, but if done correctly, flowing fabric can look beautiful on your ceiling. You can even match it with the colors of your wedding—extend your colors to the ceiling. Depending on how you choose to drape the fabric, you can make it look like a warm blanket or keep it light, open, and airy. If your wedding is taking place during the daytime, you can use the fabric in part – rather than covering the whole ceiling, allow for strips of flowing fabric and then strips of tent. This will allow the bright sunlight to shine through.

Beads and Garland

Get unique with your ceiling. The decorations you choose do not have to be the norm. In fact, this is your wedding day – you want it to stand out. Here are a few ideas:

  • String crystal beads down from the ceiling to give the effect of icicles.
  • Garland of greenery or even in various colors can be strung across the tent and down poles on every side to add a splash of color to the white ceiling.
  • For rustic, outdoor weddings, use a combination of tree branches and twinkle lights to decorate the ceiling.

Flowing Flowers

Every wedding needs flowers. Most of the time they are used in table centerpieces or as decorations to line aisles. However, what about flowers flowing down from the ceiling? These magical bouquets look as though they are blooming out of the ceiling. Again, you can choose one large bouquet or smaller ones throughout the tent. Or, be a rebel and go all out – Maybe a large upside down flower bouquet over the dancefloor and smaller ones throughout the rest of the space?

For a soft, romantic glow, mix pastel flowers with a candlelight chandelier. If you are considering a tropical paradise, use bright bouquets – reds, oranges, yellows — and combine them with tiki torches along the ground. Experiment with different flower and light combinations to obtain the look that is just right for your tent wedding.

Lanterns and String Lights

Think beachside wedding, lighthouses, and lanterns. Symbolically let these lanterns guide you into your future as a happily married couple. You can decorate the ceiling with single lanterns throughout the venue. Another take on lanterns is using Japanese paper lanterns. This type of lighting gives a soft glow and symbolizes a wish for a bright future. What more could you ask for on your wedding day?

String lights are romantic on their own. Put them under a tent on your wedding day and it can take the sweet moments to new heights. You can string these lights across the tent in a bistro style or have them dangle on a clear string, appearing to be twinkling starlight. Here is an option – rent a tent with a clear ceiling and let mother nature be your backdrop with just a few string lights under the starts. It is like having a real outdoor garden party, without the risk of bad weather conditions!

Gobo Lighting

Gobo lighting is a spiffy light trick. It basically can take your boring, blank what slate of a tent ceiling and turn it in to something completely stunning. Gobo lighting uses projectors and stencils to project images through a light source and on to your ceiling. There are many ideas that you can choose to do with this sort of lighting technique:

  • Use specific words or phrases. You can project names, initials, dates, etc. onto the ceiling.
  • Tree outline. Using a tree stencil can make it look like tree shadows on the ceiling and give a neat effect.
  • Specific floral or paisley pattern.
  • Make it appear that the ceiling is water – and that you are under water when inside the tent (though this may not be good for your claustrophobic guests!).
  • Stars and the moon on the ceiling.

Use your imagination and draw your own stencils. This gobo technique is a much easier way to decorate the ceiling without having to actually decorate it! In other words – no crazy long ladders required.

You can decorate your event tent ceiling in any way you wish – it is your wedding day. The above are just suggestions to get you started. If you are daring, you can combine them together for a unique look. For example, use string lights with your fabric draping or flower bouquets and crystal chandeliers. However you decide to do it, make sure you leave a lasting impression that keeps your guests looking up!

 

5 Things to Do Before Setting Up a Temporary Structure

Temporary Structures | American Pavilion

Temporary structures can be used for so many things. They assist construction companies in protecting equipment and workers from outdoor elements. They can be used by airports as temporary hangars. Sports complexes use temporary buildings to house indoor playing fields, equestrian riding arenas, and skating rinks. Temporary buildings are even used for parties, corporate events, fundraisers, art shows, and concert venues.

Whatever your reason is for deciding to choose one of these versatile and customizable buildings, there are a few things you will want to consider before setting up your temporary structure.

Create a site plan and layout

Before you can even begin to setup a temporary structure, you are going to need to make sure that your building will sit securely and in the proper manner on the vacant land you are using. Here are a few questions to ask yourself:

  • Which direction do I want the main entrance to face?
  • Are the exits and windows in the proper position for the property?
  • If you will need a parking lot or access for big tractor trailers, will you be positioning your temporary structure to allow for this?
  • Do I have a layout? Where will I place designated areas once the temporary structure is erected?

You will want to make sure that the building is going to be setup in the exact position that will work for all your needs.

Find Your LocationTemporary Buildings | American Pavilion

Yes, you will need to find a location for the setup of your temporary structure. Depending on what you are using it for, this could include vacant land, a large parking lot, the fairgrounds, etc. Regardless of what location you choose, you will want to make sure of the following:

  • that there is level ground available for setup.
  • that the size of the location will allow room for the size of the building and anything else that you may require on the property.

Check the Zoning and Building Code

Depending on where you live, all the red tape that is required for the addition of a building on a property must be reviewed and completed. While some cities may not require anything, many will require permits for the erection of temporary buildings. Still, others may have specific zoning laws about what the building can be used for or where it can and cannot be placed.

If you fail to talk to your city or county inspectors and set up the temporary building anyways – you could find yourself in a bit of hot water. Many may request for the removal of the building, a correct paper trail of permits and plans, and the possibility of fines! So, in other words, it is best to do it right the first time to save a lot of hassle!

Confirm Utilities and Facilities

Access to utilities is super important. Even if you don’t plan to need any – you still want to make sure you have access to electricity, water, and plumbing. Consult with your local electric and water companies to make sure there is available access or the possibility of getting hooked up if needed.

In the beginning, you created a layout for your building. That layout should have included the designated areas that will be inside the temporary structure. For instance:

  • What designated areas will require electrical outlets?
  • What designated areas will require running water?
  • Where will you place the restroom?
  • How many restrooms will you have?

Once the building is setup, you will likely need an electrician to consult with to ensure you can properly distribute the electricity as needed throughout the temporary structure. In addition, you will want to take into consideration that you may not want wires running throughout the building, as they may become a security risk – so take care when determining the positioning of all things electrical.

Don’t forget the restrooms – they are important! The number of facilities you need, as well as the location and position of them, will depend on the use of the building. For instance, if your temporary structure is being used as a riding stable, then you may not require but one or two restrooms. However, if you are hosting a corporate fundraiser or a huge dinner party, you may want to consider multiple restrooms and in multiple locations. The numbers of sinks required will also be important.

Safety and Security

You will want to review your building for security and safety reasons. You take the time and energy to get everything prepared for the erection of the temporary structure, you will not want to skip this step.

If you are using your building to accommodate very many guests, you will want to make sure you have confirmed that the fire safety is addressed. Plan for enough exits in various locations, as well as making sure you have fire extinguishers available. Having your building and wiring inspected for fire safety may be something you would like to consider as well. Take care not to overload your temporary electrical outlets.

If you have wires or exposed pipes, make sure to cover them or flag them so they will be seen by your guests to reduce an injury and liability.

Planning for the security of your building is important as well, especially if you have chosen a remote location to erect it or if you are planning on storing important or expensive items. Having motion lighting outdoors can deter thieves. Also, using locks or temporary alarm systems can assist to protect your investment. If you can or so desire, placing a fence around the perimeter can add additional protection to your temporary building.

Temporary buildings are the perfect solution for many events or needs. They can meet just about any requirement you may have and are very versatile if your circumstances are intricate. Make sure you have a plan in place, be safety conscious, talk to your local utility authorities, and always check with zoning requirements!

Transition to Off-Grid Living Using a Large Tent Rental

Large Tent Rental | American Pavilion

Home as we know it keeps us safe, it keeps us warm, it keeps us dry, and it keeps us comfortable. It also keeps us connected. Our world today has us absorbed by electronics. We lose out on so many precious moments of life because our attention is drawn away by a ring, a ding, a chirp, or a you’ve got mail. It is more common to see a group of individuals standing together looking down at cell phones than it is to see a group of kids playing a game of baseball in the park. When you feel overwhelmed by all the technology, it is time to unplug. From using a large tent rental for shelter to raising livestock, you could turn a piece of vacant, secluded land into an adventure and an opportunity to disconnect yourself from all the daily stimuli and reconnect with yourself.

Keep reading for the basic steps to help you transition to world of off-grid living.

Using a Large Tent Rental

Shelter is necessary. You may think that you want to go off the grid in an extreme way, but, after exposed to the wildlife, the insects, the weather and its elements, you will likely change your mind – quickly.

One of the most cost efficient forms of shelter is a large tent rental. Large tent rentals are especially handy since they can be assembled at any location. Since you are going off-grid, that could mean you will need shelter in a remote area with the possibility of tricky terrain. Tents are customizable, allowing you to design them to meet your needs in size, shape, etc. and include flooring, sidewalls, windows, etc. Large tent rentals are also made of durable fabric and can withstand any potential damage that can come your way.

Other potential shelters are campers, professionally built residences, or anything that is large enough to live in and turn into a comfortable living space.

Water is a Necessity

It’s a fact of life – if you want to survive, you will need access to clean water. Unless you plan on walking down to the creek to fill your bucket, walk back home, treat your water, and hope you have enough for all that your family will need – you are going to want to make sure you are hooked up to a well or some other water irrigation system that can deliver you clean water.

Say no to gathering water bottles and gallon jugs, unless you intend to reuse them. You are going off-grid to live off the land. Therefore, don’t pollute that very land with wasteful plastic!

Food

Here is when you must show everyone what you are made of. Are you able to forego dining out, fast food, and Starbucks and, instead, learn to hunt for your food and have a farm with livestock and a garden? Livestock, such as cows, chickens, ducks, turkeys, and pigs, among others, can serve as a great food source. Tending a garden can produce healthy and tasty veggies and fruits that are full of the good stuff for you. The best news? You control what your livestock eats and what you spray on your garden. In other words, you will finally have total control over the food your family eats.

You will likely make sporadic trips to a grocery store or market, depending on how remote you live. However, when you do so, you can stock up on staples like rice, beans, powdered milk, or any other non- perishable food items you may desire.

Energy SourcesLarge Tent Rental | American Pavilion

The rage is all about solar panels! These panels use the sun’s rays and convert it to an energy source. The cost of solar panels may put a dent in your wallet initially, but the system will last you for many years. When you average out the monthly cost you currently pay in your fully-wired home, you will realize you are actually going to be saving money.

Wind is another possible source of energy. However, not all off-grid homes are located in areas in which wind would be a feasible source.

Septic

You will have to go to the bathroom. Your family members will, too. It is a fact of life. And, well, it must go somewhere. Because you will want to make sure your waste doesn’t negatively affect your food sources or water, you will want to ensure you have a properly functioning septic system. Whether it is built into the ground or a motor home-type septic tank that will require occasional emptying, you will be thankful for the septic tank.

Another method some hardcore off-grid folks choose is a composting toilet. This will collect your waste and turn it into compost.

Whatever method you choose, make sure to consult the zoning board in your area to confirm your septic method meets the requirements.

Willingness to Embrace Change

When choosing to move to a remote location and completely rearrange everything about the way you currently live your life, you are going to have to expect some difficulty in adjusting. Living off grid means getting rid of things such as TVs, cell phones, tablets, computers, washers and dryers, microwaves, air conditioning, etc. Sure, you can still have these items, but you will not likely have the means to use them how you are used to. Remember – you are making your own energy now.

Many people who have chosen this route either loved it or hated it. It surely isn’t for everyone. But, those who love their decision and have embraced the change to off-grid living, have found a sense of calm that somehow gets lost in the midst of all the electronics. In fact, families are brought together because, being cut off civilization, they don’t have anywhere else to turn. It can break down barriers. And for those with kids – this change can teach responsibility, the joy of the outdoors, learning to live off the land, and staying connected with family.

Are you ready? Unplug and go. Now – before you change your mind!

5 Tips to Help You Maintain a Fabric Building

Fabric Buildings | American Pavilion

So, you bought a fabric building for your business and you thought you wouldn’t have to do anything else once it was set up, right? Fabric buildings really are durable and built to last. However, there is nothing in life that is going to survive without a little bit of necessary care. Yes, this includes your fabric building.

It has served you great. You have been able to store your equipment, host parties and events, take cover from extreme outdoor elements, etc. Your fabric building has been the perfect choice for your business needs. It is time, however, that you take a good look at your structure and make sure that it is in perfect working order to keep serving your needs for years to come. Or else you may find yourself outside in the cold!

What kind of maintenance does a fabric building require and why?

Many things require maintenance. For example, you know that you need your car to get you from point A to point B. If you want to continue to be able to use it, you know that you need to maintain it. You give it oil changes, gas, you wash it, check the tires, and any other routine maintenance. The same idea goes for fabric buildings. You must clean it and inspect it regularly.

Why? Because not taking care of your building could lead you into some trouble. Such as:

  • Rips or tears in your fabric can cause an incredible waste of energy.
  • Weak spots in the fabric can lead to future problems.
  • It is cheaper to maintain a building regularly than to have to replace it in its entirety due to lack of care.
  • Elements of the weather can wreak havoc on fabric buildings, causing strain and damage.
  • The sun’s UV rays can be detrimental to a fabric structure that is losing its protective coating due to unaddressed damage or wear and tear.
  • Being proactive is a lot less costly than being reactive.

Cleaning

Think about all the things that meet fabric buildings on a daily basis – birds (and their droppings), debris from trees (fallen branches, leaves, moss, berries, dropped fruit, etc.), dirt blown in the wind that finds its place of rest on your fabric, and so on. It sits exposed, outside all day and night! Over time, these things can build up and cause great damage to the fabric. Therefore, whether you choose to hire someone or do it yourself, it is important to clean this debris off the fabric regularly.

To clean your fabric building you are going to need a few key items:

  • A water hose or other source of water.
  • Gentle soap, mild commercial cleaner, or bleach alternative.
  • A brush with soft – not harsh – bristles
  • A sponge

While it may require special equipment to reach the top of the building, you will use the above items to remove the debris. The brush will assist with removing stuck on debris and the sponge will allow you to give the structure an overall shine, removing built up dirt. Do not use a pressure washer or similar equipment to clean this structure. Doing so could jeopardize the protective layer of coating on the fabric and overall stability of the building.

Inspecting

Being outside all the time makes your fabric structure subject to all sorts of elements. Think about it – while you are taking cover, your building is taking a beating with things such as rain, wind, the sun’s UV rays, snow, ice, etc. How do you think this impacts your structure? Doing an inspection regularly can save you from greater headaches later down the road.

When buildings get pounded by winter storms or heavy rain and wind, eventually the protective coat on the building may become affected. Once that happens, it is a matter of time until the sun’s rays cause the fabric to fall apart.

Don’t let that happen – inspect your structure regularly!

Maintain Sustainability and Energy EfficiencyFabric Building | American Pavilion

By maintaining your fabric building, you will require less repairs. This makes the most sense financially and economically. If you are using your structure in your day to day business, you are, in a sense, affecting your livelihood when you fail to take proper care of your building.

In addition, energy efficiency and reducing your carbon footprint is a big deal these days. Not to mention, going green can save you green, too. While inspecting your building, look for possible leaks, tears, or other weak spots in the fabric that could be affecting the controlled climate. Repairing anything that you find will cut down on your cooling and heating costs and will also reduce the amount of energy wasted.

Public Safety

Not taking care of your building could lead to injury. Many people use their fabric structures to hold either equipment, people, or both. If the structure is jeopardized in any way, it can lead to serious injury. That means a great deal of liability for you or your business. Looking for weak spots and inspecting your building, as well as keeping up with regular cleanings can safeguard you from a potentially disastrous situation.

Be proactive

Taking care of your structure – both inside and out – can increase the life of the fabric building and reduce the possibility of any injury. Don’t be reactive, be proactive! We are too quick to let things go or put them off until we have time. Unfortunately, putting off the care of your building could end up costing you a lot of money that you hadn’t prepared for. Had you maintained your fabric building in a proactive manner, you would be able to move forward without worry – and with more money in your pocket!

Your fabric building does so much for you that the least you can do is make sure it is cleaned, inspected, and maintained regularly. Doing so reduces the possible risk of injury and loss of your building. What are you waiting for?

 

How to Prepare for Music Festival Season

Tent Rental | American Pavilion

We are slowly reaching that time of year again – music festival season. The time when you need to start planning your vacation from your job so you and your friends can hit up the best music festivals around the country. It doesn’t matter what you are into – pop, indie, rock, EDM, hip hop – there is a festival for you. In fact, they seem to get more popular as each year passes.

So, after you have made your selection showcasing your favorite bands, what should you do to make sure you are prepared for the festival? Grab a pen to take notes – you are going to want to keep reading for the best ways to get yourself set for a worry-free music festival season.

Find a Tent Rental to Create Your Temporary Living Space

First, you will need a tent to sleep in. Remember, you are going to have to use your tent rental for sleeping and for storing your belongings. Therefore, make sure it is big enough. Always go for a size or two bigger than the amount of people it says it can sleep. Let’s face it – you are not necessarily going to want to be snuggled up to your buddies who have been partying hard for hours on end, are you?

Now, because you are not going to want to stay in your tent rental all day, you will want to set up a space next to it to act as a social/living area, so-to-speak. You can rent a canopy that can hold quite a few people. Load it up with rugs, chairs, lights, etc. Not only will it provide a spot for you and your friends to mingle, it will also provide a place for shelter and shade. Make it as comfortable as possible. This is going to be your spot for the next couple days.

If you are lucky enough to plan, you can find a tent rental for the festival – get all decked out with personalization and stand out!

Be Prepared

Music festivals really aren’t the time and place to cook a classy five course meal. Opting to purchase the food sold at the festival could get a bit pricey rather quickly. The best thing to do would be to pack non-perishable food items that can keep you well-nourished and won’t require too much effort to make. Here are a few suggestions:Tent Rental | American Pavilion

  • Peanut butter, jelly, and bread for sandwiches
  • Bagels or rice cakes with peanut better
  • Fruits
  • Veggies
  • Canned beans, ravioli, soup
  • Dried fruits
  • Nuts
  • Granola bars or cereal bars
  • Oatmeal

Make sure you bring lots of water to stay hydrated. You may even bring empty bottles for re-filling, as most festivals will have available water taps. Check with organizers prior to going to see what is and what is not allowed. Some allow small grills or hot plates, others do not. Some allow glass bottles, others do not. It is best to know these things in advance so you can plan accordingly without encountering any surprises.

Don’t forget to pack a cooler for your travels as there is usually a long line of traffic to get to these rather rural festivals. You will get hungry and you will not want to dip into your festival rations.

Bring the Right Clothing and Frills

Think about it – you are going to be outdoors, subjecting yourself to all types of elements. You will want to be prepared, for your own sake. Know the weather before you go. If it is going to be hot, cold, rainy, etc., pack accordingly. If it is going to be cold, pack a couple extra clothing items to act as extra layers to keep you warm. If it is going be hot, pack a couple extra outfits to change into once you have turned your current outfit into a stinky, sweaty mess.

As far as having fun – you will want to pack those extra frills. Things such as onesie pajamas, bathing suits, crazy outfits, wigs, makeup, masks, glow jewelry, etc. Anything to stand out.

Arrive Early

You are going to want to make sure you arrive early enough to find the best camping spot or at the very least, a really good one. There is nothing more miserable than having to spend three days camping with the smell of overflowing portable toilets.

  • Make sure your spot is far away from toilet and trash locations. This may not seem like a big deal on day one, but by the end of day two, you will be wishing you had listened better.
  • Find grassy, flat land. It may seem like a soft idea to pitch a tent in the sand, but after a little rainfall, you will then have mud and, well, that is not so pleasant.
  • It can be brutally hot outside at times. When you are spending your days in the great outdoors without the great perk of air conditioning, you are going to want to find some shade.

It may force you to put in a little work, but ideally you are looking for a place that allows you to avoid horrid stenches, potential mud, and significant sunshine. Arriving early will allow you the most opportunity to find this master location!

Leave Your Bad Attitude at Home

Nobody enjoys the company of a Debbie Downer so leave your bad attitude at home. Music festivals get crowded, loud, and dirty. If that isn’t your thing, maybe you should re-consider. A couple of days roughing it with thousands of hyped fans is going to lead to chaos. Things may not always go as you planned. Warn yourself of this ahead of time and you should have no worries.

Music festivals are meant to bring you fun times to dance, socialize, and forget the real world for a couple of days. Not being prepared could add a lot of stress to the event. From finding a tent rental to arriving early, plan ahead with these tips and you are sure to have a great time!

 

 

Celebrate Valentine’s Day With a Party for Singles

Event tent | American Pavilion

It is almost the time of year again that many people either love or hate: Valentine’s Day. If you have been pricked by Cupid, then you are likely living in a romantic fairytale right about now. However, for those who didn’t make the cut for Cupid this year, the day can bring about many “woe is me” moments, followed by a stomach ache because you have devoured 3 pints of ice cream and half of a large pizza. How about making a change this year? Instead of moping around and feeling sorry for yourself because you don’t have anyone to call your Valentine, why not throw a party? No, not the kind of party that will make your coupled friends throw their great fortune in your face. Rather, a party for you and all your single friends. You can rent an event tent and dance floor and have a blast celebrating the holiday together.

Life is too short to act depressed because the calendar says you should have a significant other on one specific day. Live it up! Party big! Be happy! Here are the best ideas for throwing a valentine’s day bash for the many single people in your life.

Why should I have a singles valentine’s day party?

The better question is – why not? Everywhere you turn this time of year, you are bombarded with pink and red hearts, chocolates, and ginormous stuffed teddy bears. If you don’t have someone to call your valentine, it doesn’t mean that you should have to spend this day alone and sans all goodies.

Getting together with others in your same boat and turning a day of potential mourning into a day of celebration – of love, life, friendship, and good times – is not something to turn down. Embrace yourself and those around you. Celebrate!

Who should I invite?

Everyone! This party does not have to be just your closest friends. Invite everyone you know (even if they aren’t single) and ask them to bring a guest or two. Make it a huge bash! Besides – Cupid just may end up introducing you or another one of your single friends to someone special!

Rent an event tent and dance floor Event tent | American Pavilion

Since you have instructed your invitees to bring guests, you are not going to know exactly how many people are going to show up for your party. Having it in your house may prove to be a terrible idea if you have a crowd. No one likes to feel like they are partying in a sardine can. However, renting out a hall may be a bit presumptuous – especially if there is a chance your invitees come alone or not at all.

The best solution? Rent an event tent. It is easy and an event tent is completely customizable. Rent a tent that fits comfortably in your backyard. If too many people show up? No problem! You can let your guests spill out into the yard, creating a relaxed party space. Tent rentals provide such a versatile space and are set up quickly.

Event tents come in all sizes and with all kinds of customizations. In fact, because Valentine’s day falls in February you can make sure that your event tent is climate controlled to keep you and your guests cozy. Whatever you do – do not forget the flooring! Dance floor, anyone?

How to decorate once you rent an event tent 

This isn’t an anti-Valentine’s Day party so that doesn’t mean you must forego all the cutesy colors and decorations that scream LOVE – pinks, reds, whites, hearts, roses, chocolates, etc. However, that doesn’t mean you can’t get creative either. Here are a few decorating ideas:

  • Soft and cozy – decorate your space in all things V-day. Add fuzzy pillows and rugs to make a welcoming space. Light the room with candles.
  • Renaissance party – go back in time and create a castle theme. Use torches for lighting and ask your guests to dress the part.
  • Chocolate tasting party – rather than a wine tasting, have a chocolate tasting! Set up tables with different kinds and different brands of chocolate.
  • White party – turn your party into a real hoppin’ party. Ask your guests to wear all white and use black lights to decorate the space. Spin the disco ball and turn the music You and your guests can dance away your Valentine’s day blues.

Truth be told, you don’t really need a theme. You can just have a party in an event tent. It is up to you how creative you want to make it.

What should I feed my guests?Event Tent | American Pavilion

Are you wanting a sit-down dinner? Are you serving a brunch? Do you just want to serve desserts and coffee? Do you prefer a pot luck? The choice is yours! However, if you want to keep with the theme of Valentine’s day, you can do a little research online and discover some neat ideas for Valentine’s Day dishes and treats, such as stuffed strawberries, Valentine’s Day cupcakes, or you can even find recipes to make your own conversation hearts at home!

As for drinks – cocktails – pick a drink of the night. Find a recipe for something bubbly and fun. Make sure it keeps with your theme and, of course, that it has a taste most guests will enjoy.

What should we do?

So, what do you do at a singles’ Valentine’s Day party? You want to keep your guests busy. You could do the norm – listen to music, dance, mingle, play cards or board games or you can spice it up a bit with some special Valentine’s day games. How about a round of “Name that Tune,” using love songs or maybe a “Who’s Who,” game using the name of romance movies? Whatever you decide to do – keep your guests on their toes!

The point of the party is to keep your guests busy, laughing, and enjoying themselves. Some people – single or not – tend to get a bit sappy and emotional on this day. Plan your party to be one that even your most tear-filled friend can smile at and learn that this day is for everyone to enjoy and feel loved.

 

5 Steps to Spice Up Your Next Corporate Event

Losberger Tents | American Pavilion

Keeping your guests intrigued and engaged in a corporate event doesn’t require a lot of work – just a little creativity and planning. Whether it is using losberger tents for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

Besides getting time out of the office or maybe free trip to a different city, many people loathe the idea of having to go to corporate events. The idea sounds fun, but the busy schedules, hours listening to boring speakers, and games is enough to make you cringe inside – even if you don’t show it.

So now that you are planning your own corporate event, what is something you can do to make sure your guests aren’t secretly hoping someone pulls the fire alarm or, even worse, that there is a power outage?

These five steps will guide you in spicing up your next corporate event so that you will raise the bar for all other corporations:

Choose Any Location Using Losberger Tents

The first thing that your guests will see is the venue you choose. When they arrive to your event, are they going to be blown away? Convention centers and generic ol’ conference halls seem to be the desired pick for most organizations. You have the same bright, busy carpet and white cloth table coverings with very few windows. It is boring.

Why not try something new? Losberger tents offer a place to wow your guests. They give you the opportunity to hold your event in any location. Pick somewhere remote and beautiful – off the beaten path or search for a location that is sure to grab the interest of attendees. If it has space for a losberger tent and is near lodging, then you are set.

You can rent and customize losberger tents very easily. Depending on the size of your crowd, you can increase or decrease the size of your tent. In fact, if you really want to go for the wow factor, losberger tents can be rented as two-story buildings – with lots of windows! They are climate controlled and act as real buildings – only their location is not permanent! Give your guests something to talk about!

Set a theme

Themes for your corporate event can be as professional or as goofy as you would like them to be. What matters is that you pick a theme that will be eye-catching and you go all out for it. When planning your food, prizes or giveaways, decorations, etc. make sure you keep with your theme and match every detail accordingly.

Remember – colors matter! Colors can set a tone or mood for an event. To make sure you get the right vibe going, check these out:

  • Red: signals passions, intensity, power, excitement – and even anger.
  • Purple: royalty, luxury, spirituality
  • Blue: calm, peace, tranquility, trust
  • Green: rejuvenation, health, nature, harmony
  • Orange: confidence, friendliness, outgoing
  • Yellow: happiness, optimistic, cheerful, awakening

You know your vision and the goal you are trying to achieve. Just make sure your decorations and colors remain uniform and flow throughout each aspect of your event.

Increase your social media presenceLosberger Tents | American Pavilion

Getting the word out there about your event is crucial. You cannot just rely on word-of-mouth or a few Facebook posts to get it going. These days, a social media presence isn’t an option – you need one. If you are not up on the ins and outs, find someone who is!

Use sites where you will find your ideal audience. Post about your event, of course, but also post relevant blogs, photos, surveys, etc., to engage your audience. Another great idea is to do a promotion that will get you shares and attention. You want them to know your name and what you are about – and you want them to discover you are having an event. If you stay in front of their face – even if just while they are scrolling through – they will remember you.

Extra tip: During the event — always, always create a hashtag and encourage lesson and photo sharing by your guests to help increase your social media presence for future events! This is like having free promotion!

Engage your guests

Everyone dreads the getting-to-know-you games at corporate events. Every corporate event has speakers, a cocktail party, a dinner, a vendor’s area, games – it’s all rather generic and predictable.

To stand out, you will need to do something different. You will need to engage your guests and make them forget they are even at a boring corporate event. Check these out:

Go off grid and give your guests a time of growing and relaxation. Remove the need for electronics and, instead, let attendees recharge while spending time at your event. Have spa services, fresh foods, etc. (This is a perfect idea if you rent a tent for your event and place it in a remote location).

In addition to learning about your corporation, incorporate a learning event for your guests. For example, have a cooking class, teach a dance move or a magic trick, etc.

Think of what you would like to see at a corporate event and think about what you want your guests to get from yours. Then, put your mind to work and brainstorm ideas. You can come up with something unique, memorable, and engaging.

Throw in the unexpected

When all else fails, do something out completely unexpected and catch your guests by surprise. Here are a few ideas to get your wheels turning:

  • Invite a well-known speaker
  • Have a known musician
  • Plan a flash mob
  • Incorporate neat talents into your theme, such as a magician, acrobats, snake handler, caricature artist, etc.

There are so many possibilities. Doing something out of the ordinary will leave a lasting impression for all who attend your event. Think about it carefully and go for it!

No matter what your corporate event is about, it doesn’t have to be all business. Attendees are used to the monotonous events in their industry. Step out and do something different. Whether it is using a losberger tent for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

How to Put Together a Last-Minute Party

Tent Rentals | American Pavilion

Have you ever had that nagging feeling that you are walking through life way too easily – as if you are completely forgetting something, like, BIG? Then, when you least expect it, it hits you square between the eyes – how in the world could you forget that you agreed to host a party for a specific person/occasion and it is to be held in just a couple days?!

Don’t fret! There is nothing that will get accomplished if you are panicking. Instead, sit back and read through these tips that will help you make last-minute party throwing look like a piece of cake.

Take a deep breath – here we go:

Make a To-Do List

It is hard enough to try to organize a party at the last minute. Forgetting something you need to do to make it all happen smoothly can lead you down a rather dark, bumpy road. Take some time to sit down and think about everything you will need before, during, and after your party. Make a list and keep it organized.

While you are making that list, why not go ahead and make a list of all the people you are going to invite?

Electronic Invites

Snail mail is out of the picture these days. Really – when was the last time you received a party invitation in your mailbox? Exactly! So, your guests will not think anything of it when they are invited via e-mail or social media. In fact, they may even think you planned it that way!

Send a batch email, use a free service such as evite, or use the event calendar on Facebook to send out instant party invitations. Make sure to ask that your guests reply quickly so that you may get a head count. Providing a small apology for the delayed invite couldn’t hurt, either.

Take it Outside Using Tent RentalsTent Rentals | American Pavilion

The thought that will likely pop into your head as soon as you realize you need to throw this party right away is, “Oh, no! I need to clean my house!” Well here is an idea – how about taking the party outside? You can turn your backyard into the party spot and you can leave your house as dirty as you’d like! Fabric tent rentals can give you protection for your guests and your electronics, food, etc. These tents are completely customizable so you will find one that will work for you. Since you are short on time, it is a good thing they assemble quickly!

Pulling the sides open on tent rentals will allow for an indoor/outdoor backyard party feel. Tent rentals can create a very welcome atmosphere for your guests with a lot of room for socializing, playing games, or just relaxing.

Decorations

You do not have much time to get fancy so keep it simple. Besides, simply stated decorations can sometimes be as beautiful as a professionally decorated room. Check your local party store for decorations that fit your party theme. A little splash of color is all you need.

If you decide to party outdoors, make sure you make use of various lighting techniques. In fact, stringing lights across your backyard can create a magical feeling.

Guests will not notice the decorations as much as they will the taste of the food and drinks, so make sure you keep your focus on your priorities.

Food and Drinks

Do you really have time to plan a whole big sit down meal? Assuming you don’t want to overburden yourself even more, the answer is no. The best approach to food and drink for your last-minute party will be to focus on wide variety with minimal choices.

For food, think hors d’oeuvres. And, by all means, do not have six different chips and dips. Instead, have a few different choices for your guests to choose from – not all from the same bin at the grocery store. A few ideas are hummus and pita, brie and little toasts, banana nutella dip, veggie skewers, popcorn, chicken wings, etc.

As for drinks – you will never fill everyone’s individual tastes. Pick the 3 most versatile and popular drinks among your friends and call it a day. You have way too many things to handle than to worry about beverages.

On a side note – if anyone asks whether they can bring something when they reply to your invite, you may tell them they can bring an appetizer or special beverage if they so wish, but that it isn’t required!

Entertainment

There is no rule book that says guests need to have more entertainment than socializing with each other. Then again, bored guests are no fun – so you will want to have some sort of entertainment.

Your time-frame is short so you will likely not have a chance to book either a DJ or a local band – and that is just fine! Set up some speakers – your own or borrowed – and hook up a play list using your computer, iPod, mp3 player, etc. This will allow the music to help set the tone for the party without requiring too much of your time and attention.

Games are another thing you can do. A quick search online and you can find party games that don’t require anything more than what you already have. Or, take it back a few years and pull out all your old board games that have been collecting dust in the back of your closet. You can even get creative and put a new spin on old kid games.

If you have one, using a projector is another idea for entertainment. This will allow you to stream music videos or show movies throughout the night. Even a stream of funny videos can keep the mood light and fun! Hey, a laugh is a laugh, right?

Most guests come to parties to mingle, laugh, eat, and drink. Everything else is just a bonus. From tent rentals to simple lighting, follow these tips and no one will ever know that you forgot anything… Cheers!

 

 

 

 

 

Why You Should Plan a Fundraising Event in the New Year

Clearspan Tents | American Pavilion

With each New Year, there is a new opportunity for growth and change – for individuals and organizations. January is the perfect month to start planning the fundraising event for your non-profit or charity organization. Plan a gala under a clearspan tent or host a marathon! You turned over a new leaf – now you can do so for your organization, too!

Asking for money is never exactly easy. That is what makes fundraising events so fantastic – you get to receive money for your organization or charity and have fun at the same time!

If you are looking to revamp your organization this year and gain some fundraising dollars to do so, then keep reading to discover the cream of the crop in fundraising event ideas to get you moving!

The Talent Show

How fun would it be to see all your employees, co-workers, friends, or family up on stage showing off their talent? Whether you choose to have dinner and a show or just the show, this is sure to be one of the most fun and entertaining fundraisers.

Have people you know sign up to participate in the talent show. To make it more interesting, inviting, and well-rounded, set categories such as: most musical, funniest talent, weirdest talent, no one else can do your talent, and best overall. Have prizes for each category. This will entice everyone to participate – not just those looking to land a spot on the next America’s Got Talent.

Themed Ball or Gala Under a Clearspan TentClearspan Tent | American Pavilion

Themed dinner party events are always a hit – especially the extravagant ones. Choose a theme and create a uniquely decorated space for your party. To maximize your options, it is best to find an open area and rent a tent. Clearspan tents offer wide open areas with no poles or inside barriers and have many of the perks of an indoor venue – including climate control, flooring, protective walls, etc.

A clearspan tent rental will allow you open decorating space to match your theme in the best way you can. Make sure your theme is spread throughout your food selection, decorations, entertainment and music choices, as well as any goodie bags or gifts for guests. Keep it uniform and eye-catching.

To get you started, here are a few themed ideas:

  • Under the sea theme –Use lighting in your clearspan tent to bathe the entire event space in hues of blue. Create decorations in the shape of sea life.
  • Black and white – This is the blanket idea for a formal gala. It calls for a classy dress code and your decorating should be classy and tasteful, too – in black and white, of course.
  • Casino night – Use a Vegas theme and get the games rolling. Decorate with casino-flair and get some of your friends to dress as cocktail waitresses. Make sure to check your local gambling laws first.
  • Caribbean night – Turn your clearspan tent into a tropical oasis. Tiki torches, palm trees, sand, and steel drum bands can give your guests a vacation without having to go anywhere!
  • Fiesta – Complete this party with a piñata, a taco bar, and tequila.

Remember, your guests are paying for a memorable and good time – and your organization needs their support.

Any of the many a-thons

There are jump-a-thons, bike-a-thons, dance-a-thons, bake-a-thons, and many, many more. Have your friends, employees, or co-workers sign up to participate. They will then collect donations from everyone they know who want to support them while they do something like tip-toe in ballet slippers wearing a tutu for 24 hours. The more participants you can gather up, the more money your organization can make. Does anyone really ever make it to the 24-hour mark at these things?

Guest Speaker

Find someone noteworthy who supports your cause and reach out to see if you can get them to donate their time by speaking at your event. It is highly unlikely you will get Matthew McConaughey to come speak at your auto show fundraiser, but there are many influential people out there that will be willing to. Use your network and see who you can come up with – you may surprise yourself!

Turn it into an event – including dinner, and sell your tickets. You will be well on your way to raising money!

Race – Ready, Set, Go!

Are you into fitness? Are you trying to motivate others? Do you have a large outdoor space available? You can always create a race. Plan a 5k course and have runners and walkers alike sign up. They can solicit donations for their participation and for the support of your organization. That gives you the opportunity to obtain further funds for your fundraising in addition to the registration fees.

You can rent a clearspan tent for registration and a post- race snack. Use donated prizes for the runners who place in each category.

If you are into the idea that you must spend money to make money, you can also use various race companies that will take care of the logistics for you.

Wine Tasting

If you are familiar with wine or know someone who is, you could set up a wine tasting. Depending on the turnout, you will need to purchase bottles of several different wines. Combine this with platters of cheese, crackers and other pairings and you have a wine tasting! It is also a good idea to talk to a local liquor stores to see about getting discounts on bulk purchases.

If wine isn’t your thing, don’t rule this idea out just yet. You can always turn it into a beer tasting or, say, a whiskey tasting.

You can also use this platform combined with a raffle or silent auction using donated items.

Fundraising doesn’t have to be boring and it doesn’t have to be torture. Everyone likes to have a good time. If you can make an exciting event happen, then you can raise the much-needed funds for your organization. New year, new growth opportunities – go for it!