Tag: outdoor event

Categories
Outdoors

Outdoor Party Safety Tips for Those Longer Nights

Party safety is always something a host should think about, especially if the day event turns into a night celebration. Below are some tips on how to properly protect and care for your guests.

Some parties are dreadful. No sooner do you arrive, you find yourself dreaming of all the things you could be doing if you were not stuck at the lame event.

Then, on the flip side, there are those parties that make you forget life for the moment. Instead, they allow you to be joyful and have fun. These are the type of parties you want to throw, right?

Well, how do you know if you are having a great and successful party? When no one wants to leave. It’s that simple, really. When the party continues on and the fun doesn’t stop, you can pat yourself on the back for a job well done. Your party is a success.

But, wait – what if you didn’t intend on the party lasting longer? What if you aren’t prepared for an event set in the dark? What party safety precautions do you need in place just in case the event dips into the late night-time hours?

First, congratulations. You found yourself here which means you are ready to throw a party – and have it be a success. So, let’s go over all of the outdoor party safety tips for those long nights.

Proper Lighting

It goes without saying that if you have an outdoor party after the sun goes down, you need to have proper lighting. Unfortunately, more often than not, this gets overlooked as most people who intend to throw a party during daylight hours do not necessarily intend for it to go longer, into the night.

Plan ahead and make sure that you have proper lighting for your guests just in case. This lighting should be used in all areas that will be accessed, including main party areas, hallways, restrooms, parking lots, walkways, and pathways, etc.

Anywhere your guests may walk should be illuminated after dark – especially in places where greater danger could occur, such as near stairs or parking areas.

Protective Tents

Any outdoor party should start with a tent rental. Not only do they provide you protection from the elements – such as if it decides to rain on your event, but they also give you an ample amount of space to design and decorate your party just as you want it.

But, when it comes to safety at night, you will want your guests to have some sort of covering overhead – a tent rental is a perfect choice.

See, as the sun goes down, the temperatures can drop. Choosing to use a tent – especially one with sidewalls – means that you can keep everyone warm and safe from late-night, outdoor elements.

Temporary tented structures allow you wide-open areas with no support poles or the like underneath, giving your guests the freedom to roam without any obstruction or accidentally causing any destruction.

Further, these structures can come in the perfect size for your needs so that you can ensure your party venue can easily withhold the number of guests without breaking any occupancy laws.

And, finally, depending on your party or event, you can have climate control added to your tent so that no matter the temperature or outdoor conditions, your guests will be well-kept in your tent.

Invest in Security

When you throw a bunch of people together under a tent at an outdoor party, you get a really good time. Of course, get the adult beverages flowing for an extended period of time and you could find yourself in the middle of some trouble.

If you want to keep things safe with your extended outdoor party, then you should think about having some sort of security. Whether it is in the form of a designated friend or two, or you decide to hire professional security guards, you need a plan in place in case something happens.

Being prepared for the unexpected means that you can easily keep the party going without any great interruption. And that is the safest thing you can do for your guests.

Curb Drinking and Driving

Sure, having fun and sipping an alcoholic beverage tend to go hand-in-hand for many people. Unfortunately, though, it is important to try and curb this drinking and driving – especially when the individuals will be leaving your party.

Why? Depending on the laws where you reside, you very well could be to blame should something happen after an intoxicated individual leaves your party and gets behind the wheel of their vehicle.

Put some safety measures in place to ensure that those who are leaving are doing so safely. Encourage designated drivers, the use of services like Uber, and limiting the use of alcohol.

You want to make sure everyone remains safe while also having a good time. It is absolutely possible to do this.

Be Ready for Anything

You never know what may arise as the party heats up and keeps going. The best thing you can do is be party safety ready for anything.

For one, you should always have a first aid kit handy. You never know when someone may accidentally injure themselves or the like. So, having ointment, band-aids, and other first-aid tools on hold could make everything a bit more simple.

  • Do you know what to do if the electricity to your tent falters or goes out? Who will you call?
  • What happens if someone gets seriously injured? Do you have the address and all other information to supply emergency medical services?
  • If you have questions about your tent rental, do you know who to reach out to?

Don’t wait until something happens and find yourself scurrying all over the place to find what you need. Make a note or a folder and keep together all pertinent information – including after-hours numbers – just in case you need it the night of the party.

You may not ever need to look at this information. But, the one time you need it, you will be glad you took the time.

Conclusion

If your guests don’t want to leave your party, you should feel honored. Keep everything safe and copacetic by renting a tent, checking into security, investing in lighting, and more. Then, no matter what comes your way, all will be well – and your party will go down as a success.

Categories
Special Events

7 Steps to Plan the Perfect Labor Day Party

It’s already August and the Labor Day holiday will be here before we know it! It’s time for a good old Labor Day party as a treat for all our hard work. Here’s how you can celebrate with close friends and family this year!

Labor Day signifies so many things. It is a time for you to step out of the office and into the fresh air, allowing your mind to relax and rejuvenate. It is the last long weekend before families begin preparing for the fall events, such as the return of school and all the snowball of holidays that form the entire season. And, most significantly, Labor Day means that summer is coming to a close.

Well, you can’t let summer get away without a proper farewell, right?

Throw the perfect Labor Day party this year to say goodbye to summertime memories and hello to a fresh new school year and season.

Here are 7 steps that you need to know.

 

Step One: Create Your Invite List

Before you can decide on anything for your Labor Day party, you need to create your invite list:

  • Who do you want to spend time with?
  • Who do you want to benefit from your party?
  • Who do you think will be available to come?

Make the decision of whether you want friends, co-workers, family, or all three to attend your party. In addition, you will want to decide whether you are throwing a family shindig or more of an adults’ evening out.

Once you know this information, decide on the perfect date and time and begin creating your actual invitations.

 

Step Two: Find the Perfect Location

Of course, deciding on your location is very important for your party planning. After all, you can’t send out the invitations or begin to plan the rest of the event if you don’t know your location.

Because Labor Day falls at the end of summer, you will want to take advantage of the outdoors. This is especially the case if you live in a region that will soon the soaking in dropping temperatures.

Take advantage of the still-long summer days and the warm outdoor sunshine while you can. Besides, hosting a party outdoors leaves you with a ton of options when it comes to party planning.

So, find the outdoor location that will work for your party. Consider things, such as:

  • Making sure the location is easily accessible.
  • Confirming the size of the space will meet your needs.
  • Parking is easily available.

 

Step Three: Rent a Tent

What happens when you decide to follow through with an outdoor party, find the perfect location, and you realize too late that there is no shelter from the sun, rain, and other weather conditions?

All your party planning was a waste as your guests will likely head out unhappy and your decorations, food, and such will be ruined.

It is for this very reason that your next step when planning the perfect Labor Day party should be to rent a tent.

Before you have time to consider that you wanted a low-key party and a tent may send it overboard, consider all of the perks that come with a tent rental:

  • Cover and protection from inclement weather.
  • Shade from the dangers of the sun that summertime can bring.
  • Cover to protect your decorations, food, party favors, and more.
  • A clearly designated party area.
  • A transformed space if you desire, with walls, flooring, and more.

Tents are incredibly versatile, leaving you with many, many options.

 

Step Four: Go for a Theme

Admit it – themed parties are fun! They are perfect for laughs, creativity, and letting your guard down. This is especially true for adults. Consider creating your Labor Day party around a theme.

Then, you can either use the theme solely for the decorations, food, etc. Or, you can let your attending guests know of the theme in advance so that they may dress to participate.

Not sure of a good theme? Try one of these:

  • A real Hawaiian Luau
  • An all-American party – make everything patriotic with red, white, and blue
  • A nautical theme
  • Outdoor movie night, complete with red carpet
  • Chili cook-off or burger competition

There are so many ideas out there if you just do a quick search online. Or, use your own imagination and get creative!

 

Step Five: Grub on Delicious Food

You can’t have a Labor Day party without some tasty food. And, since you are taking the party outdoors, it may be best to stick with foods, such as a barbecue.

Another option would be a crab or shrimp boil. Or, even big dishes of paella.

Avoid the heavy, fancy dinners – and stick to something easy, unique, and delicious that fits an outdoor celebration.

 

Step Six: Drinks?

Drinks are a must – especially since the party is honoring all those hard workers you know. Many people like to kick back with an ice-cold adult beverage. And, today they definitely deserve that.

Choose a beverage of the day, one that takes your decorations and theme into consideration. For instance, something tropical for a luau or something red, white, and blue for a patriotic party. Of course, you can always just have a mix of drink options available and forego the “specialty.”

Be sure to have non-alcoholic options available, too. And, consider making them just as exciting. Even if you do not have kids attending, it is always good to assume that not everyone will be drinking.

 

Step Seven: Don’t Forget the Entertainment

Think about what your guests will do at your party:

Music and entertainment are crucial if you want your guests to have a good time at your party. So, be sure to think it through, based on the age group and guests attending and the theme of the party.

Make it fun, exciting, and memorable.

 

Final Tips for Your Labor Day Party

Throwing the perfect Labor Day party means leaving your guests with a feeling of relaxation, while also empowering them to freshly face a new day at the office.

Labor Day falls on a Monday, often requiring work the following day. Don’t party too hard, but rather, enjoy one another’s company, laugh, play, and take in the real meaning of this well-deserved day.

 

Categories
Special Events

Springing into Spring Events with a Tent: 8 Types of Events to Hold

Spring is the time of year when you find all sorts of events going on outdoors; now your party planning can get easier with these spring event ideas.

It’s almost as if the world is awakening and ready to enjoy all there is to offer during this time.

Warm weather, sunshine, green grass with blossoming flowers, birds chirping – all surrounding an outdoor event.

Sounds like the perfect backdrop for a party or event, doesn’t it?

 

Types of Spring Events

There are many kinds of spring events: from family get-togethers and corporate events to baby showers and graduation parties.

Regardless of your event, there is one thing you need to welcome in spring: a tent.

If you are ready to get everyone together and spring into spring with an outdoor tent event but aren’t sure what type of celebration you’d like to have, why not start planning one of these spring events?

 

1. Brunch

Brunch is always fun. Formed as a combination of breakfast and lunch, brunch brings elements of both meals together.

Serve a nice selection of:

  • Fruits
  • Finger foods
  • Breakfast foods
  • Sandwiches

It’s a simple menu of variety that will go over well with your guests.

Depending on where you live, spring events can either still be a little cool or it can be quite hot and steamy.

By choosing to host a brunch, you can make great use of the best part of the day before the weather gets too hot and unbearable – but not too early that it’s too chilly.

A tent can help balance the temperature, whichever way it leans. And, it gives you a definitive place to decorate with your spring décor.

In addition, the spring mornings bring trees and air filled with birds. By having their chirping as background noise to your event, it can be a reminder of the goodness of nature, the beauty of other creatures, and the confirmation that spring is really here.

 

2. Corporate BBQ

There is a good chance that your employees are a bit squirmy this time of year. They’ve spent all winter waiting for warmer, brighter weather. And, now that they have it, staying indoors at work becomes harder and harder to do.

Why not give them a chance to get out like kids at recess? Host an outdoor corporate barbecue.

The best part is that you can rent a tent that can be erected anywhere – including in your company’s parking lot. So, you don’t have to necessarily go anywhere.

Use the tent to set up the dining area for your employees and fire up the grill. To make it a bit more exciting, put together some games and prizes for everyone to enjoy.

 

 

3. A Garden Tea Party

Spring time means the flowers are blossoming and the hues of greens and all things colorful are coming to life. Why not have a party in your backyard garden?

Make it an afternoon tea party and you will soon discover how refreshing it is to breathe in the delightful, outdoor air.

Because the weather can get a bit too warm or unpredictable, choosing to rent a tent can mean that you are protected – and your garden tea party can go on – no matter what Mother Nature has in mind.

Get your friends together and make it happen. You deserve this and so do they.

Besides, surrounding yourself with beautiful nature can have amazing – and positive – effects on the body.

 

4. A Summer-Is-Coming Kickoff Party for Kids

Beat the rush on summer pool parties. Let the little ones in your life get out the squirms sooner, rather than later.

This is surely going to hit home with you if you have kids who have been begging to go into the pool all winter. Or, if you live in an area that closes down outdoor fun zones through the cooler seasons.

Get the kids outdoors and expelling energy- it will make everyone feel better!

 

5. For the Love of Baseball

Spring signals the return of the all American sport of baseball. Are you a fan? Why not have a baseball party to kick off the season?

Rent a tent and deck it out with your favorite team’s colors and logo. Or, simply use general baseball themes. Then, invite your friends over.

Cookout, play your own games of baseball and chat about all the upcoming games.

It’s the perfect reason to enjoy the outdoors as well as spend time with those who are important in your life.

 

6. A Baby Shower

Know anyone having a baby?

For all those who found out they were pregnant in the fall, springtime baby showers are happening everywhere.

With springtime bringing the blossoming and blooming of flowers and beauty, it’s the perfect setting for a baby shower outdoors.

Rent a tent and let your friends and family spread out and enjoy the festivities. Besides, the outdoor venue allows for more room to move about – and more space to play some of those fun baby games!

 

 

7. Outdoor Picnic

Picnics are wonderful. Picking a quiet time to pack up a basket lunch and gather your family outdoors to get some fresh air.

It doesn’t have to be formal or involve a lot of guests. Simply get your loved ones together and spend a day outdoors.

Using a tent rental can allow you to be sure you are protected should inclement weather appear. Or, you could:

  • Play frisbee
  • Scrimmage a game of footbal
  • Even a one-legged hop race

Have fun, laugh, and make memories with a picnic outdoors with spring events.

 

8. An Elegant Night Under the Stars

Finally, while most people may be excited to enjoy the outdoor daylight hours of spring, there are many others who prefer the cool, fresh night.

Create a night of elegance and invite your friends and family to spend time with you under the stars.

Rent a tent with clear panels allowing you to have protection without disrupting your view. Then, go to work decorating from top to bottom. Go all out.

Get dressed up. Make it fancy. It will be a great night to welcome all that the spring and summer months are to bring.

 

Conclusion

Springing into spring can be a great time for many events. Rent yourself a tent and have yourself an unforgettable time surrounded by those who matter in your life.

Categories
Special Events

7 Ideas and Techniques for Hosting the Best Easter Party

Easter is fast-approaching, but it doesn’t have to be stressful if you’re hosting an Easter party. Use these 7 party planning ideas and techniques for the perfect get-together.

Easter is the time of year to enjoy all sorts of springtime fun and renewal.

Perhaps that is why so many people plan festive parties for friends and family to get together and celebrate.

If you’ve decided to take on the task of planning an Easter event, then you should know there are few ideas and planning tips that can make hosting such an event a breeze.

In fact, here are 7 ideas and techniques for your upcoming Easter party.

 

1. Have Your Easter Party Outdoors

Have you been outside lately? Depending on where you live, you may discover that it is cooler or warmer than the national average.

However, despite where it falls on the spectrum – temperatures this spring are much more enjoyable than they were a couple of months ago.

So, when prepping for your party, consider having it outdoors.

An outdoor party would allow you and your guests to enjoy the fresh air, the blooming scenery, and spread out.

Let the little ones run and release that pent up winter energy. And, let the adults do the same.

Of course, the only downfall to an outdoor Easter party is the chance for those April showers.

But, don’t let that stop you.

Instead, rent a tent.

This wide-open, fabric structure will allow you and your guests to feel like you are outdoors while you remain protected from any inclement weather that may show up.

 

2. Prepare an Easter Egg Hunt, for Little Kids and Big Kids Alike

While Easter has deep meaning, it doesn’t go by without an egg hunt.

By choosing to have your party outdoors, you have presented yourself with the perfect place to have an Easter egg hunt.

The outdoors brings lots of space and hiding spots to keep your hunters busy for a while.

To pull this off, you will want to be prepared in advance of the party.

  • Gather your eggs. While you may want to use real eggs, for large egg hunts, plastic eggs are more common.
  • Fill your eggs with age-appropriate goodies. Candy, stickers, fake jewelry, coins, and even dollar bills are often found in within their plastic walls.
  • Hide the eggs in the area surrounding your party tent. Based on who is hunting, you may want to increase or decrease the level of difficulty in the search.

Don’t forget to provide your guests with baskets to hold their loot. They don’t have to be fancy, but they should be festive.

 

 

3. Create a Space That Sparks Joy

Your Easter party should be decorated and inviting.

Splatter the area in hues of purples, pinks, yellows, and more.

Pastel is the name of the game when it comes to Easter decorations.

But that doesn’t mean it has to be boring.

Create centerpieces, table dressings, hanging décor and more that fits the celebration.

 

4. Send out Your Invites – and Be Specific

Once you have the details ironed out, it is time to prepare your guest list and invitations.

  • Will it be formal?
  • Informal?
  • A themed event?
  • Are your guests required to bring something?

All of these things need to be addressed when sending out your invitations.

Because it is a time of holiday celebration that often coincides with spring break from school, it is best to get these invites out a bit in advance.

If you are sending invitations via U.S. mail, then you may want to send out about 4 to 5 weeks ahead of the scheduled party date.

As for the increasingly popular e-mail invitations, three to four weeks in advance should be plenty of notice.

 

5. Make It About Family and Friends – and Less About the Food

When hosting a party, it is easy to get swept away by all the things that make it perfect.

But, for your Easter party, consider making it about your friends and family coming together, rather than on things, such as food.

Sure, your guests will need to eat, but that does not mean you need to spend 72 hours throwing together a fantastic feast.

Keep it simple.

Easter is the perfect holiday to have a cold brunch. Or you may even choose grill out since you are holding the party outdoors.

An Easter party doesn’t have to be complicated or flawless to be perfect.

Remember that.

 

6. It’s a Family Event – So Keep the Kids Busy

Easter is about bringing the family together. This means that you will have a mixture of all age groups.

Be prepared to keep the little ones occupied by choosing to have a designated section for them.

This could include things such as:

  • Having an Easter egg coloring contest. Provide the hard-boiled eggs and all sorts of crafty items and see who has the wildest imagination.
  • Researching easy Easter crafts online. Provide all the materials needed to do the craft – including the instructions. Not only will this occupy their little minds, but it will also give them something to be proud of – and a souvenir to take home.
  • Having a selection of various board games can help strike up a conversation and fun between friends.
  • Throwing together some party games or even an all-inclusive scrimmage softball game.

Kids are a huge part of families, but they don’t always like to sit around and chit chat like the adults do. Having something prepared to keep them busy is a win-win for everyone.

 

 

7. Don’t Forget the Party Favors

There is no rule book for throwing an Easter party.  So, there is nothing that says you must provide a party favor.

But, everyone loves to get something – and party favors are an easy way to put a smile on someone’s face.

Keep your party favor simple and relative to the occasion.

These may include small bags of jelly beans, a miniature Easter basket, a chocolate bunny, etc.

 

Conclusion

If you follow these tips, you will be throwing a successful outdoor Easter party in no time.

And, by choosing to hold it under a tent means that there is nothing that can keep it from happening.

So, gather your Easter eggs, baskets, family and friends – and start having fun!

Categories
Event Industry

Party Tent Rentals: 9 Surprising Facts You Didn’t Know

Utilizing party tent rentals comes with many benefits — but did you know these 9 things about rental items?

Every event and party is different from the next. Some are extravagant, others are laid back. Some have an extensive guest list, while others are small and intimate.

There are holidays, occasions, and just simple get-togethers. Some parties are personal, while others are corporate. Whatever the reason, just about everyone likes a good party or a successful event. And, having everything prepared and put together just right can create that perfect atmosphere.

Party tent rentals are incredibly important to outdoor parties and events. You cannot trust Mother Nature – or your local weather person. So, to be safe, it is best to rent a tent for you outdoor event.

It will keep your guests safe from any inclement weather, of course, but did you know that tent rentals are so much more than just a shield from the weather?

Here are 9 surprising facts you likely didn’t know about your tent rental.

 

1. You don’t have to set it up yourself.

Have you ever gone camping and tried to put together your tent for the first time? Imagine having to put together a tent that could hold 200 people!

When you rent an event tent, you will find that it comes with a crew of people who construct the tent for you. You can continue focusing on putting your party or event together and leave the rest to professionals.

 

2. It Is Much Stronger Than You Think.

Tent rentals are able to withstand quite a bit of rough weather. Thunderstorms and the like will leave you and your guests dry and content underneath the tent.

If you encounter inclement weather while your event is taking place – you won’t have to cancel.

 

3. Your Rental is Flame Retardant.

Parties and events can often involve entertainment. And, at times, this entertainment can get a bit risky.

You will be comforted knowing that your tent rental – a Clearspan tent – is designed with fabric that has been protected with a flame-retardant. This is a great safety feature for you and your guests.

 

4. Party Tent Rentals Come in All Sizes.

Believe it or not, party tent rentals do not come in one standard size. In fact, they come in a wide variety of sizes.

That means that your tent can be customized to meet your specific needs, whether you are having a 40 guest birthday party, a 400 guest wedding ceremony and reception, or a 1,000 guest trade show event.

Typically, you will find that the range in size is from 10 feet wide to 162 feet wide – which is the largest in the country.

It should not be a surprise that you are able to find exactly what you need in these easily customizable rental.

 

5. You Can Add an HVAC to Your Rental.

Holding an outdoor event during extreme hot or cold temperatures can easily sway your mind toward an indoor venue. It doesn’t have to, though.

That is one of the best hidden secrets of temporary tent rentals.

HVAC systems are heating, ventilation, and air conditioning systems. They can keep the space under the tent cool or warm, depending on the need.

Having this option means that you can still hold your event or party exactly where and how you want it – and you don’t have to find an indoor space to do so.

 

6. Your Tent Does Not Need Flat Ground.

If you’ve been camping, you probably know that there is a certain type of ground that you look for. You want it flat and you want it to have good ground for holding the stakes. You also know that it has to be soft – not concrete.

That is much different than a tent rental. So, any knowledge you have of tents should be disregarded.

Clearspan party tent rentals are like no other. They have no guy lines, no stakes, and do not require a specific ground type to be erected. Therefore, it does not matter whether you choose for your venue to be in a nearby park, a backyard, or even an empty parking lot.

Rest assured that clearspan tents can be constructed just about anywhere – which leaves you with a ton of location options for your event.

 

 

7. You Will Find No Poles in the Tent.

Most people tend to think of circus or carnival tents when considering a rental. And, if so, then you likely picture the poles throughout it, holding up the ceiling.

Surprise – if you are looking for a wide-open space for your party or event, then party tent rentals are a great choice. Unlike what you may be imagining, you will find any poles in the middle of it holding its foundation in place.

This is important to know when hosting a party or event because it means that you have a greater use of space. Not all venues – even banquet halls – can give you this option.

 

8. Tent Rentals Can Come With White Glove Service.

What if you wanted to have a party, but you just didn’t know where to start? Imagine calling a rental company and having everything taken care of for you.

This is called white glove service – and it is really a thing. If you didn’t know about it, now you do.

Tent rental companies often have connections with other vendors, too. So renting a tent can be a one-stop-shop for your party needs.

 

9. Your Tent Rental Has Optional Accessories.

Last, but not least, renting a tent can come with optional accessories. A few of these accessories may include:

  • Flooring
  • Sidewalls
  • A dance floor
  • A disco ball
  • Tables and seating
  • Lighting
  • Table cloths
  • Ceiling fabrics

There are so many benefits to renting a tent for your next party or event. It’s simple and can provide you with everything you need to make it a successful and enjoyable space.

So, whether you are a seasoned party-thrower or you are just getting your feet wet, don’t discard the impact party tent rentals could have on your next event.

Categories
Special Events

Your Wedding Tent Rental Checklist For The Perfect Big Day

Utilizing a wedding tent rental for your big day has many advantages. Here’s everything you should know about renting a wedding tent.

Fall is a beautiful time of year for an outdoor wedding. After all, a magical day requires a magical setting. And, with the bright hues of oranges, reds, and yellows, you may just find the perfect setting. Not to mention that the fall weather is usually always cooperative, and the fall foliage can create a one-of-a-kind backdrop for your vows, photo shoot, and celebration.

What more could you ask for on your big day?

It is important to note, however, that you cannot just throw some tables out in the backyard and call it a wedding. The outdoors – though seemingly perfect – require a bit of preparation and proactive care. One of those steps is investing in a wedding tent rental.

Because we know you are busy and have a lot on your wedding to-do list, we’ve got you covered – literally – with a wedding tent rental checklist.

 

Checkpoint 1: Find your Location and Inquire about Permits

The very first step you will need to take for your tent rental is to determine your location.

Where will you have your wedding and reception? Will you choose a backyard? A local park? A nearby piece of vacant land or farm?

The location is important for a number of reasons. For example, it can help you determine the size of the wedding tent you will be able to have.

It does not matter how many guests you invite – if you don’t have the space to fit the tent, you won’t have room for your guests. Keep this in mind as you find your location with a large, unobstructed, and vacant area.

Once you discover the location, you will want to look into permits. This will vary greatly on your location, but you will want to speak to your local authorities and see if a permit is needed before constructing the tent and holding the wedding event.

Skipping this step could cause you a giant headache on your wedding day.

 

Checkpoint 2: Do you Really Need a Wedding Tent Rental?

Yes. Yes. And, yes.

Sure, you could try to forego the tent and take a risk on your wedding day. However, you never know what Mother Nature may do.

Fall weather can be absolutely breathtaking, but it can also be windy, cold, wet, and gloomy.

Unless you choose an indoor location or a park with a large pavilion-type shelter, you will want to rent a tent.

 

Checkpoint 3: What does Your Guest List Look Like?

Your guest list can give you great insight into your wedding tent rental. First, the number of guests that will be attending will help you determine the size of tent you will need.

Think about it – there is a great difference between 30 guests and 300 guests and having the same size tent for both just will not work.

Here are a few other things to consider about your guests:

  • If your guest list consists of a lot of children, you may want to account for extra space for children activities or assume that you will want easy entrance and exit areas for the kids to come and go.
  • If your guests love to party and dance, then you will want to be sure that your tent will allow extra space for moving and dancing.
  • In addition to guests, you will also likely have caterers, waitstaff, and others. Unless you want everything out in the open, you will likely want to have a behind-the-scenes space. Account for these individuals and space.

 

 

Checkpoint 4: Determine the Layout and Timeline of Events

Before you can finalize your tent rental, you will have to have – at the very least – a vague idea of how the entire wedding is going to go down.

Are you intending to hold the wedding ceremony and the reception in the same location? Is the tent going to strictly be for your reception? Are you hosting a plated, served meal or a buffet? Will you have a band and a dance floor – or just a DJ?

All of these details are important to know before you rent your wedding tent.

There are many accessories that can come with a tent rental and having an idea of your layout and events can help you decide which accessories – or type of tent – you need.

Accessories or tent details to consider:

  • Side walls or open walls
  • Formal entry and exit doors
  • Dancefloor
  • Flooring throughout
  • Pole tent or frame tent (Clearspan)
  • Extra room for buffet line or service crew
  • Clear tent panels

Tent rentals have a lot to offer, so be sure to have an idea of what you are looking for before you finalize your tent.

 

Checkpoint 5: What will be Used for Décor?

You know – your tent will be outdoors. And, if you choose to go with clear paneling, you can nearly skimp on your décor as the brightly colored trees outside can serve as a picture-perfect backdrop.

If you do choose to go all out on your wedding décor, do so wisely. Choosing colors and decorations that will clash with the fall display outside may have an adverse effect. And, it may lead to some greatly distasteful photos.

Use the nature to your advantage or close off the outdoors with a white, fabric wedding tent rental.

 

Checkpoint 6: Discover the Accessories to Rent with Your Wedding Tent Rental

Last, but certainly not least, you will want to make a list of everything you need to go in the tent. Tents are not the only item you can rent for your wedding, so be sure to get everything squared away.

Choosing to rent everything from your tent rental company – or from their approved vendors – can ease the burden of scheduling and a smooth setup.

Accessories to consider are lighting, tables, chairs, cutlery and table settings, glassware and barware, linens, and more.

Your wedding day is a day you will remember for the rest of your life. Don’t risk being unprepared – especially for an outdoor wedding.

Follow this checklist and have your tent rental ready to go in no time.

Categories
Tent Rentals

10 Reasons to Use a Clear Span Tent for Your Company Christmas Party

You know that you want to throw the biggest and best company Christmas party for your employees. After all, they work so hard for you throughout the year. Its plain and simple – they deserve it! So, as you get ready to close out 2017 and head into a bright future with all the dedicated employees who make up your company, take some time to put together a memorable company Christmas party.

And, your amazing company Christmas party all starts with a ClearSpan tent. We’ve got 10 clear reasons why.

 

1. A venue where you want it.

Clear Span tents allow you to have your company Christmas party wherever you want to. You can choose a nearby park, the large parking lot at your office, a vacant lot, etc. Anywhere that you can safely erect a tent that will meet all your needs – sizing, parking, accessibility, etc. – and is legal, then go for it! Tents provide you immense location flexibility.

 

2. There is no cap on the size of your company Christmas party.

Thanks to their ability to be customized, there is no cap on the number of guests you can have at your party. Invite your employees and their families – just be sure you have a place to erect the tent. Clear Span tents can come in many varied sizes and designs, so your guests can relax in a spacious environment, no matter how many attend.

 

3. An outdoor event in the middle of winter.

Would you ever consider holding your company Christmas party outdoors in the winter time? Highly unlikely. If you did, you may not have many guests stick around for long. Keep them safe and warm with a Clear Span tent rental. And just so you don’t feel like you are missing out, the sides can be clear so that the outdoor view can be enjoyed – without the cold chill to come with it!

 

4. Design of the venue is in your hands.

How do you intend to design your company Christmas party? What do you have in mind? You better get brainstorming because a Clear Span tent rental comes wide open – without any poles or pre-constructed walls, etc. The design of the venue is in your hands. Consider what you intend to have at the party (i.e. a speaker and presentation, a DJ and dance floor, a formal dining area, etc.) and design the inside of your tent accordingly.

 

5. Climate Control at your service.

Since most Christmas parties are obviously held in December, you are likely looking at some freezing cold outdoor temps, depending on where you are located. So, perhaps you are thinking that a tent sounds neat, but really isn’t an option for your company Christmas party.

Think again.

HVAC systems (heating, ventilation, and air conditioning) come as a tent accessory in Clear Span tent rentals. This means that you can enjoy the outdoors and all the benefits of hosting an outdoor event while staying warm and cozy inside. Do not let the outside temperature discourage you from considering hosting your company Christmas party in a tent rental.

 

6. Decorate for your theme.

Clear Span tents allow you to decorate in so many ways. In fact, they are like a blank canvas, just waiting for you to add a splash of color or eye-catching display. How would you decorate for your office Christmas party?

There is nothing in the way and nothing to have to work around. You have an open tent that allows you to decide on a theme and then transform the entire space to meet that theme. To get your mind churning with ideas, check these out:

  • An elf costume party
  • A White Christmas (white party)
  • Christmas in Paradise (since you have a warm tent)
  • Nightmare Before Christmas (masquerade ball)

 

7. Create a warm, winter glow with fire.

Because it is cold outside, why not use that to your advantage? Allow your employees and their spouses to get warm and cozy around the fire. Sure, they can step into the tent rental to stay warm. But otherwise, give them an option. Have a fire burning outside the tent (and a safe distance away, of course) where your guests can socialize, roast s’mores, or just get lost in the magical orange flame.

Not only will this add to the ambiance of the event, it will also add a place for those needing some fresh air or a break from all the excitement under the tent!

 

8. Options – dress it up or dress it down

Because your Clear Span tent comes bare-boned for you to decorate, you can dress it up or down. Depending on your décor, you could have a fancy dining and dancing experience for your guests or you could have a relaxed tropical barbecue or luau. Tent rentals are extremely versatile. For instance, if you rent out a banquet hall in a local hotel or resort, it is likely to be decorated with anything and everything that you would never see or use at a barbecue. And, no matter what you try to do – you cannot reconstruct a banquet hall. Instead, you’d just have to get super creative with the decorations.

 

9. So many accessories, so little time.

Believe it or not, Clear Span tents can come with more than just a tent. These tent rentals have many accessories that can transform the space into the vision you have in your mind. These accessories include:

  • Flooring, such as wood floors or even carpet!
  • Stages for those who intend to have a show, band, or presentation.
  • Lighting to make the best use of your space and design just right.
  • Climate control.
  • Custom graphics to make your tent pop or stand out.
  • And many more.

 

10. Use your budget to make it memorable.

Businesses always budget for their company Christmas party and determining where to spend the bulk of the money is always questioned. Rather than focusing on finding the perfect space that has everything you are looking for (and that you’d pay any price to rent), rent a Clear Span tent. That way you can spend the bulk of your budget transforming the space into the exact venue you have in mind.

Don’t waste your resources on anything else, and create the most memorable company Christmas party to date using a Clear Span tent rental.

Categories
Event Industry

Keep These Trends in Mind for Fall Events

Fall is the time of year when the leaves start to change into beautiful golden hues and the weather gets a slight crispiness about it. It is time for last get-togethers and outdoor Fall events before the wintry weather forces everyone indoors for warmth.

Take advantage of this beautiful weather and outdoor scenery by renting a tent and throwing a few Fall events. However, don’t forget to include some of these trends in your planning!

New décor

Fall events are the perfect time to find cozy, warm décor. Your fall décor does not have to consist of pumpkins and gourds in the traditional sense. These items can be made to fit your décor, whatever you choose it to be. Trending now? Painting these items. Pumpkins and gourds signify fall – but that doesn’t mean you have used their true color in your events decorating scheme. Instead, paint these items to match whatever color you choose! And, if you are a bit more creative, you can always paint them with sayings or pictures to fit your theme.

Another new Fall events décor trend is metals. They are in this season and mixing them is now ok to do! Table centerpieces, lighting fixtures, and wall hangings are just some of the party decorations that can be made from metal to make a statement. It is interesting to note that brass and copper seem to be the most popular!

No more plastic furniture

When you think of outdoor seating, you likely either think of wood or plastic material. However, those days are moving behind us. The trend this fall is to rent real furniture for your outdoor party. Yes – indoor furniture for the outside! These include pieces such as ottomans, loveseats, decorative chairs, and of course, big throw pillows.

There is no longer a need for your guests to sit on that old hard furniture. With this latest trend, you and your guests will get to socialize in total comfort on this soft furniture.

Alcohol-infused treats

Distilleries, breweries, and wineries have jumped on a bandwagon to make alcohol taste like some of your favorite things. For example, peanut butter and jelly flavored beer, Fruit Loop flavored vodka, cake batter vodka, pumpkin and maple syrup flavored beer, and so many others. The new trend, however, is to combine these flavors with things that you already love!

  • Soak apple slices in caramel vodka. This is a perfect treat for the fall!
  • Alcohol infused cupcakes which takes flavored alcohol and combines it with already delicious cupcakes!
  • Wine popsicles! Need we say more? These will cool you down while warming you up!
  • Ice cream + alcohol = intoxicated bliss. These new ice cream flavors by Haagen Dazs are all the rave. They’ve got Rum Vanilla Caramel Blondie, Irish Cream Coffee and Biscotti, Whiskey Chocolate Truffle, and a few others.

Rather than just pouring drinks, these sweet treats will allow you and your party guests to indulge in some goodness – and get a little toasty at the same time.

Things to do: painting & cooking

Society goes through phases when it comes to things to do for entertainment. While some things come to stick, others — not so much. Recently, including this fall, the trend is to learn something. Yes, people are eager to socialize with their friends while learning something new – such as a hobby. When planning your Fall events, introduce your friends and party guests to painting and cooking.

Group paintings are big. All your guests will start out with the same blank canvas and the same colors of paint. An art instructor will guide everyone, step by step, to create a beautiful piece of art. Even those who claim they cannot paint or have no artistic bone in their body will look like a well-versed artist by the time the lesson is over.

Cooking classes are another popular event trend. With the trend of individuals moving away from eating out and looking for more healthy ways to live, cooking classes provide a form of entertainment and socializing for your guests. They work under the direction of a chef and, when all is said and done, they have prepared a delicious meal. Your guests will be able to enjoy the healthy meal they cooked and take with them the knowledge they learned.

Food Halls

Have you heard of them? They are the latest up-and-coming way to dine. These pop-up food halls offer a variety of different dining options under one temporary roof. This growing trend is finding its way all around the U.S.

Food trucks, scratch kitchens, and others who have great skill and an awesome product to offer may not necessarily have the means to house a restaurant in a permanent location. So, coming together with others, they can form these food halls – creating the perfect atmosphere for vendors and hungry guests, alike!

Combine the trends with a tent

These trends are perfect for a moment of enjoying the outdoor Fall weather and last hurrah before winter. However, because weather can be so unpredictable in the Fall, you are going to want to have some protection. Rent a tent and your event will surely be a hit.

These tents can be customized to meet your needs:

  • They come in many different shapes and sizes.
  • You have the choice to side walls and flooring.
  • In case it gets too cold or too hot for you this Fall, you have the option for climate control, which will keep your tent at the perfect temperature.
  • Finally, tent rentals provide the perfect place to learn painting, cooking, or even for some socializing over some tasty grub.

Times are always changing – and this Fall season is no exception. The idea is to get outside while you can. Make sure you keep these Fall events trends in mind! Grab a tent rental, make some tasty apples with caramel vodka, paint a picture with your friends, and enjoy the outside air!

Categories
Event Industry

How to Throw a Trending Summer Party

The hottest time of the year  is the perfect time to throw a cool outdoor party. So, what exactly constitutes a cool outdoor summer party? Well it surely doesn’t just involve your typical decorations with burgers and hot dogs on the grill. No, sir. The hottest summer parties are all-encompassing and can transport you and your guests to a faraway land!

Ready to throw the coolest summer party in town? Check this out.

Latest summer party theme trends

The latest trends in summer parties is creating a total transformation. For example, if you choose to have your party in your own backyard, the idea is to make your guests to forget they are there. How is that possible? Because you will transform your entire backyard. Every aspect of it will fit the theme of the party.

Here are the latest and hottest party theme ideas offering a total transformation:

  • Glamping: This is glamorous camping. Invite your friends over and find your outdoorsy-self and sleep outside. It’s like having a summer party that doesn’t end! Spend the night outdoors without having to give up all the wonderful perks you lose when you go camping.
  • Food truck frenzy: If you are planning on having a big shindig, why not have a food truck bash? These parties offer the perfect opportunity for your friends to try something new and help new businesses who are just starting out with their food trucks to gain some returning customers. It’s a win-win that is hard to beat!
  • Exotic lands: Think Belize, Morocco, Nepal, Madagascar, Maui, the French Polynesia, etc. Consider any and all places that you and your friends may never get to see up close and personal. Then do some research and transform your backyard into this faraway place.

These are just a few ideas. There are so many ways to avoid the same pool party ritual and create something magical and memorable.

Let the food transport your guests

When you think back to most of the summertime parties you have had throughout life, you will likely picture a fired-up barbecue grill, hot dogs, hamburgers, chicken, corn on the cob, and your great aunt Nelly’s famous potato salad. This is so not the thing to eat at your cool summer party. Instead, let the food you offer transport your guests to an entirely new setting – in uniform with your theme, of course.

A few examples to match the hot trends above are:

  • For glamping, you will want foods that will be light and cool. Citrus salads, cold pastas, etc. work perfectly for this event. Because all your friends will be sleeping over, this is the perfect time to raise the bar on your bar! Create new mixed drinks and spunky cocktails to make the night a bit sweeter.
  • Food truck frenzies can offer a wide variety – anything from Indian, Asian, or Mexican cuisine to cupcakes and other tasty treats. The key is to have a variety of different foods for your guests to munch on.
  • If you decide to whisk your guests away to an exotic land, you better make sure you know how to cook the food! Look up recipes and create a feast that stems from the region you choose. If possible, you may also be able to find a local restaurant that specializes in this cuisine that may be willing to cater – or at least give you some pointers!

Everything should match, including the food. Don’t neglect it!

Turn the temperature down

Most people love summer, but not everyone loves the summertime heat. If you want to throw the coolest party, make it cool – literally. First and foremost, do not host a summer party in desert-like settings – make sure you have some shade! You could host a party near trees that can offer shade. Or, perhaps have a building overhang or awning. Another idea would be to rent a tent!

The wonderful thing about tent rentals is that they offer shade, yes. However, they also offer climate control. That means that you can have your cake and eat it, too! Enjoy the outdoors, take in the sunshine, and keep cool under the protection of your tent.

Tip: You may also want to incorporate some cool treats and ice-cold beverages to keep the body temps lowered, too.

Seeking professional help

You are great, you really are. Your ideas are wonderful, your decorating style is superb, but you are not a professional. If you want to have a cool summer party, then you need to bring in the professionals. After all, if you want to make your guests believe they are somewhere other than your backyard, then you need to make them believe it.

Professionals can be hired for so many tasks when it comes to planning parties. If you seek out an event planner, he or she will typically have a huge networking database of professionals with all diverse backgrounds that they work with. This would be an easy, but potentially a bit costlier, way to go.

If you know what it is you are looking for, you can always seek out help on your own. Doing some research online, you can discover local professionals who specialize in your needs. Just make sure that you do some digging to confirm that the professionals are legit and reputable.

Go all out!

Don’t let anything go. Throw the hottest (and coolest) summer party by not holding back. You know the saying, go big or go home. That’s the attitude you must have here. The goal is to create a place that your guests will never want to leave once they step inside.

Now you know what you can do to create a cool summer party for you and your friends. Rent a tent for your backyard and turn down its climate control. Then, decorate and transform the tent into something that will make jaws drop. If you hear the question, “where am I again?” then you know you did good, kid.

Categories
Event Industry

Planning Tips for Your Next Outdoor Corporate Event

A corporate event gives you a chance to show off your company – whether to your clients, those in the same field, or your own employees. These events allow you to show appreciation for the support of clients and those who run your day to day operation.

Because of the importance of the event, it needs to be impressive. So, when it comes to planning your next outdoor corporate event, use these tips to make sure you are putting your company’s best foot forward!

Get your corporate event logistics down

An outdoor corporate event is not a small task. No matter how prepared you think you are, you really aren’t until you work out the logistics.

  • Are you having vendors?
  • Is the event being catered?
  • How many tables or unique spaces need to be set up?
  • Will you be renting a tent?
  • How long will you have to set up the venue? Will there be enough time?
  • How long will it take to deconstruct?
  • Is the event space designed for optimal flow and easy access for guests?

These are just some of the questions you need to ask yourself and consider before the day of the event. If possible, allow extra time in case you encounter any kinks in your plan. Restricting your time could cause a lot of headaches and aggravation.

All things electrical

Electricity is a necessity today – even for an outdoor event. You will need lighting sources in case the event occurs after the sun goes down. You may need access to audio or visual equipment. Perhaps you are even cooking at the event. Unless you are taking it way back in time, you will need some source of electrical power.

Electricity is not one of those things you should just do on your own. Take the time to decide what you will need it for and where in the venue you will need to access it. Then, hire an electrician or contractor to hook it up for you. Sure, this may mean you will incur an extra expense – but is the electricity at your corporate event really something you want to risk? The last thing you need is to have an entire event taking place and to lose power. Or, worse, have a fire due to faulty wiring!

Tip: The electrical cords will likely be visible due to the outdoor location. However, make sure they are out of main walkways, tied, and covered as best as possible to ensure the safety of your guests.

Have a Plan B

You can work hard to make sure you have everything on track and ready to go. However, you may discover an obstacle. For instance, Mother Nature. You cannot predict the weather. So, when you are planning an outdoor event, it is imperative that you have a backup plan – just in case the outdoors isn’t so welcoming for you and your guests.

Your alternate plan may be to move into a nearby permanent structure. However, depending on what your event is to entail and how many guests attending, this move could get a bit tricky. One way to avoid this is to opt for a tent rental. Event tents are customizable so you will be able to find one to fit your exact needs. They provide shelter from almost any weather condition (except the severe stuff), providing a roof, sidewalls, and even flooring! This is an effortless way to have your guests covered.

Whatever you choose for your Plan B, make sure you have the logistics worked out so that the transition can take place smoothly.

Amenities/Guest comfort

You want your guests to enjoy themselves at your corporate event. Therefore, providing amenities that will give them comfort will score you some bonus points. Think about it – not everyone enjoys being outdoors so having a few little things that can make it more tolerable will go long way in making a good (and lasting) impression. Consider the following:

  • Personal fans
  • Sunglasses
  • Flip flops
  • Sunscreen
  • If there will be kids present, offer things such as water toys, bubbles, etc.
  • Have a delightful selection of ice cold beverages.
  • Provide shade, such as with a tent rental.
  • Offer popsicles or other chilled treats.

Sanitation and health concerns

Anytime you have a large group of people together, you need to take precautions when it comes to sanitary conditions. Otherwise, you could end up with some serious health concerns (not to mention some potential unwelcome publicity).

  • Make sure your event venue has proper restrooms for people. Hire someone to make sure that the bathrooms remain clean, in working order, and stocked throughout the entire event. The availability of running water and plumbing is essential for this.
  • If you will be cooking on premises, hire only those individuals who know their way around a kitchen. You will want to cook everything to its proper temperature.
  • Ensure that food is being prepped and stored properly. Don’t leave food out that can possibly spoil.

Many of these things are common sense but can get overlooked easily when too many hands are involved. To keep everyone safe and healthy, practice these and the many other rules suggested by your local health department.

Ordinances and Permits

How humiliating would it be if your corporate event was in full swing and your city officials show up and shut your party down? It is important to know and understand your local ordinances and permit requirements. When hosting large events, there are generally going to be rules and regulations that need to be followed. Reach out to your local government offices to determine what, if any, permits you will need and what ordinances you will need to follow.

Your outdoor corporate event can leave a lasting impression on your guests, but not if you aren’t prepared. Make sure you have all the logistics down, as well as maintain control of the safety of your guests. If you line up all your ducks in a row just right, you can relax and enjoy the event.

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