You’re Losing Money by Renting Event Space. Here’s Why.

You are planning an event and you want it to be the best ever. Of course, you do because nobody throws a party or celebration and plans on it being a total dud. That would be rather silly, wouldn’t it? You want your event to be spectacular and exciting, but you also need it to fit nicely into your budget.

Is that even possible? By choosing to be smart with how you plan your event, yes – it is very possible.

Here is what you need to do:

• Spend the most money on the things that will make the biggest overall impact.
• Cut spending on the things that aren’t necessary – or those things that will not be missed.
• Select the perfect venue at the perfect location.

Last, but not least, never ever rent event space. Doing so is a waste of a money.

Don’t believe us? We have the lowdown on why renting event space is a poor decision for your budget and your event. And, we may even have a better idea for your space.

Check this out.

 

Choosing vendors from a ‘preferred vendor’ list can cost you.

When seeking out event space, you will find that venues often come with their own set of vendors.

These will range from caterers to decorators to media specialists.

They usually have contracts with these individuals or companies. These contracts state they will use these vendors when renting event space.

So, what does that mean for you?

It means that you will not be able to shop around for the best deal – or for the right fit – for your event.

If you have hopes of using your own, you may be shocked to learn that you cannot do that.

You may find that the fees required for the services of vendors on the approved list may be higher than the quotes you received on your own.

However, if you want to rent the space – you must pay the price. Use their preferred vendor or pay a fee.

 

 

Renting event space can surprise you with hidden fees for just about anything.

When renting event space, you absolutely must ask questions.

Otherwise, you may be surprised when your bill is much higher than you planned for.

There are many hidden fees. Here are a few examples:

• Your guest list may fluctuate – higher or lower than first attended. Rented venues will likely charge you a fee if you have too many or too few guests in the space.
• If you do not clean up and move out in time, you will likely get charged a fee.
• There is often a fee associated with not using one of the venue’s preferred vendors.
• There may be an additional fee to utilize audiovisual equipment that comes with the rented space.
• Use of power outlets may come with a fee, too.
• Corkage fees for your liquor bar (assuming you brought your own and didn’t use their preferred vendor) will likely also result in a fee.

This is just a shortlist of examples as the overall number of hidden fees you can encounter when renting event space can be extensive.

 

Event space already has its own décor that you’ll have to spend to cover up.

If you have a vision in mind of how you intend to decorate your event space, then you will want to keep that in mind when seeking a venue.

Because let’s face it, the bold floral or loud designs of many banquet halls don’t really flow with every event.

Where does the extra money come in?

You will have to spend more to cover up the already-present décor.

If you’d like to transform the space into what you imagined, then you may find you need to fork out some extra money to do so.

 

Who wants a dictated time for setup and breakdown?

You will discover that there is often a specific time for setup and cleanup when renting event space.

Unfortunately, these times don’t always allow you enough time to get it done.

It works out great for the venue, as they can charge you extra for the extended time.

But, for you, not so much.

You may find yourself having to pay for the extra time or having to hire a crew for extra help.

Unfortunately, no matter which way you look at it, you are going to be spending more money.

 

 

Save yourself some money – rent a tent.

Choosing to forego the brick and mortar event venue and opting to rent an event tent can save you a ton of money in your budget, as well as providing you with peace of mind.

Tents are incredibly versatile and, choosing sidewalls and flooring, you will find yourself with the same amenities as an indoor facility.

That is not the only benefit. Here are some more reasons why you should choose a tent rental over renting event space:

• You will not have to worry about the décor as a tent provides you with a blank white canvas to transform any way you want.
• You can set it up at any location that is most convenient for you and your guests.
• There is no hidden fees – especially based on occupancy. It’s your tent rental so it doesn’t matter if you have 10 guests or 110.
• If you want to start setting up today for your event tomorrow, you can do so with a tent.
• And, if you want to clean up tomorrow after an exhausting event today, you can do that, too.
• You can choose your own vendors and won’t have to worry about selecting any off of a preferred vendor list.

Tent rentals come in all sizes and they can meet the needs of any event.

They leave you with full authority over the design and execution of your event – which also gives you more control over the spending.

Creating and planning an event is stressful enough.

Why would you want to make matters more difficult by having to follow the strict guidelines of a specific venue?

Choose a tent rental and create your space exactly how you want it and save money doing so.