It is rapidly becoming that time of year when you will find the increasing popularity of outdoor events. People all over love to take advantage of the great outdoors – especially after a long winter. Whether you are hosting a neighborhood barbecue, a summer splash pool party, a birthday party, a wedding, or even a corporate event, your guests will surely welcome the breath of fresh air. Regardless of your event, there are a few essential party rental items that you can’t forget.
Though there are many perks to hosting an outdoor event, mother nature may cause you to encounter a few hiccups. So, to make sure that your event goes off without any issues, you will not want to forego any of the necessities.
Send out your invites, grab your decorations, and don’t forget to rent these must-have party rental items, too.
Essential Party Rental Items
Planning a party or an event can be hard work, but it doesn’t have to be.
As long as you have the essential party rental items, it’s sure to be a hit.
So, what are these essential items?
- A tent or protective covering
- Flooring
- Lighting
- Tables
- Chairs
- Linens
- Silverware
- Glassware
These are your essential party rental items that you need to throw an unforgettable event — and you don’t have to buy them!
1. A temporary tent structure.
First and foremost, you are going to want to rent a tent. You may think that your guests want to be outdoors and under the sun’s rays – and you may very well be right – but what happens if the weather turns sour? Or, even worse – what happens if the sun is too hot that your guests cannot take its heat?
Providing a tent rental means that you can still have your event outdoors, but with freedom from any struggles that may occur thanks to Mother Nature.
Tents can protect you from rain or other types of inclement weather – especially if you choose to include side walls. And, on the sunniest days, it can provide much-welcomed shade for you and your guests.
Of course, when it comes to decorating for your event, a tent rental can provide you with a more defined space. You can use the outdoors as your backdrop while enjoying a nicely decorated space under the tent.
2. Flooring.
Depending on the type of event you intend to have, you may want to consider flooring for your tent rental. Some parties, such as pool parties or barbecues, may do better with natural grass flooring.
However, if you are wanting to make a statement with your party space, you will want to cover those floors.
Choose from wood flooring, tile, even carpeting. You’ve got a lot of options – use them and make your space pop.
Dance floor, anyone?
3. Lighting.
Lighting is both a necessity and a part of the décor.
If your event is scheduled after dark – or you think it will continue after the sun goes down – plan for lighting.
Sure, you can use extension cords and bring some lamps from indoors outside, but it may not be very pleasing to the eye. Instead, use the needed lighting to your advantage.
- Incorporate it into your theme. For example, if you are having a luau or barbecue, use tiki torches. If you are having a birthday party, string bistro lighting throughout the tent. Or, if you are hosting an elegant wedding, consider renting a spectacular chandelier.
- Use colored lighting to actively add to the décor. Give specific areas a wash of color or draw attention to a particular area. There are many things that you can do with lighting tricks.
Lighting is the perfect way to set the ambiance for your party or event. Choose what fits, such as bright lights, mellow candles, or dancing colors of light across the dance floor.
4. Tables.
There are many types of tables that you can rent for your event. The ones you choose will ultimately be based on what type of event you are hosting. If you are having an outdoor, rustic, barbecue-type of the event, then wooden farm tables or picnic tables maybe more suited to you. However, if you are hosting a formal dinner, then perhaps the common roundtable will be a better fit.
Even if you don’t intend for all your guests to sit down to eat at the same time, if you are offering food or anything that may require a table, you will at least want to offer up something.
No need to buy it – just rent it.
5. Chairs.
Chairs go hand-in-hand with tables, of course. Though even if you don’t have tables or formal dining situation, your guests will still need a place to sit.
Depending on your event, you may want to consider anything from folding chairs to comfy sofas.
After all, a comfortable guest is a happy guest. Let them sit.
6. Linens.
Linens come in a wide variety of colors and always make a bold statement at an event. The linens work with the décor to create a magical setting.
It doesn’t matter if your event is formal or very casual, the linens have a purpose.
Linens include everything from tablecloths and napkins, to chair coverings and floor-to-ceiling backdrops.
The best part is that the professionals know how to set up your tables and linens in the most functional yet glamorous way.
7. Silverware.
You surely don’t have enough silverware in your home for guests of an entire event to use. So, you could go out and purchase some cheesy plastic utensils. Or, you could even go out and purchase enough silverware – but that could get very costly.
Your best bet is to rent the silverware for your event.
That way you are sure to receive high-quality silverware at a fraction of the cost.
8. Glassware.
Serving your drinks in the can or bottle they come in? Or, are you buying those infamous red Solo cups? Why not serve your guests in real glassware?
If you are hosting an event with alcohol, include barware, too. Make it right – make it special. Leave the red plastic cups at the store.
Hosting an event can be stressful and a whole lot of work. It doesn’t have to be, though, if you choose to rent the items that you can. Things such as dining sets, lighting, and tent rentals (and more) can all be rented – and that means they are constructed and deconstructed for you.
Don’t waste your time and money purchasing party rental items. Leave it to the professionals so that you may focus your attention on your guests.
I liked that you said that one thing to consider when you are utilizing party rental services is to make sure that you acquire the appropriate equipment needed to provide sufficient lighting for your event, such as extension cords. I have been thinking about throwing my mom a surprise birthday party but I haven’t be sure how to go about planning and preparing for the event. I will be sure to consider certain thinking about the lighting options that I want to provide in order to ensure that all of the guests can see each other and we will all enjoy the evening.
My daughter is getting married and she’s thinking of a summer wedding. I like how you mentioned that a tent can help keep the guests cool if we decide to have the event outside. Thanks for elaborating on the important party items you need to think of when planning an event.
I’m planning to have an outdoor party for my birthday. Thank you for sharing this; I agree with you that tents are necessary because it can be useful just in case of inclement weather or protect us from the blazing heat of the sun. I hope I’ll be able to find the perfect tent for my special day.
Absolutely, Rachel! We hope your birthday party is a success and so much fun!
It’s interesting that you mention that renting chairs is a great way to provide seating for an event. I’m planning a wedding for next month, so I’m thinking about renting some chairs for the guests. I’m going to look for a reputable business in my area that offers chair rentals.
Absolutely! We hope you have an amazing event!