5 Events that are Better with a Tent Rental

Tent Rental | American Pavilion

When you want to have a party or get-together, one of the first things you must decide is where you will hold the event. You likely have an idea of what you are hoping the party will be like – the theme and décor, the vibe, the time of day, how you want it set up. Maybe you even know what you will wear! Before you spend all your time looking at hotel conference rooms, banquet halls, park pavilions, or personal living space – how about you consider a tent rental? Let’s face it – the “normal” spaces are boring and everyone rents them. Perhaps it is time for you to step outside the box and give your guests a more unique experience –without that crazy banquet room carpet.

Deciding to go with a tent rental for your next event means that you can decide on a location anywhere – vacant lots, parking lots, backyards, parks, etc. Find a space big enough for your event and erect your tent. If you are still on the fence about whether a tent rental would be the best idea for your event, here are five events that are made even better by choosing to use a tent!

Weddings

When you think about outdoor weddings, you likely think of a beautiful nature backdrop to the big day and dancing the night away under the stars with a soft glow of string lights. Then you probably think about how the biggest rain storm could just happen to form and ruin the day you waited your whole life for.

So, what if you could have your cake and eat it too? Meaning – you can still have your outdoor wedding and if Mother Nature wants to throw a fit, let her! That is where a tent rental comes in to play. See, you can have your wedding outdoors, with all the convenience of being indoors.

Tent rentals provide you with walls to protect from the outdoor elements and a dance floor to get down with your wedding party and guests. Decorating can be easy, as a tent is an open canvas – allowing you to set up the layout just as you have always imagined. Problem solved!

BrunchTent Rental | American Pavilion

Brunch is a wonderful time to get together with friends, family, and colleagues. Especially during the spring time when the weather is warming, the trees are starting to return with a breath of life, and flowers are blooming in shades of the brightest colors. People want to be outdoors. So much so that holding a brunch and blockading everyone in your dining room seems a bit suffocating.

While it is a beautiful time of year, it is also often rainy. You will want to make sure you have some sort of cover for your guests just in case. If you have a large backyard, consider renting a tent to hold your brunch. It is sure to make it a winning experience for everyone involved.

Cocktail Party 

Cocktail parties are fun get-togethers that allow you to avoid the formal sit-down full-dinner type events and lean more toward tapas while your guests sip their adult beverage of choice. These parties involve a lot of mingling. They also tend to involve a lot of music and a little dancing.

You don’t need a fancy hall to have a cocktail party. In fact, that seems a bit boring. You can decorate a tent, giving a soft, warm, slightly-seductive ambience to your cocktail party. Outdoor parties seem to liven the mood. Spills or other accidents – will be much easier to handle outside, rather than inside…especially if your other option was to have the party in your own home!

Networking Events

Networking events also work well in tent rentals. Why? Because you never know how many people are going to attend. Many times, these events are not by reservation or invitation. And, even if they are, colleagues usually invite others who invite others who send an email blast inviting others and, before you know it, you are overloaded. Many people choose to come for the freebies – the food, drinks, and entertainment – while hoping to score at least one new contact.

Choosing a tent for networking events allows your overflow to spill out into the open areas. Tents are customizable and can be as large as your space will allow. If you still need more room, the sides come up, allowing your guests to feel free and able to move.

Kids’ Birthday Parties

Imagine it: A party of 25 six-year-olds, hyped on sugar, running from one end of your house to the other. You will be on edge secretly waiting for the first sound of the crash of one of your precious items – or kids. Combine that with messes, crowded games, and spilled Kool-Aid – and you will be thankful that you are reading this article.

When you have your next kid’s birthday party – rent a tent. Just do it and don’t even think twice. The tent will provide ample space for kids to run. It offers open space for a variety of party games, without having to worry about things getting broken. Forget about having to pin the tail on the donkey – an outdoor party will give you the freedom for such games as:

  • Potato sack races
  • Three-legged races
  • Egg and spoon race
  • Limbo
  • Apple bobbing
  • Treasure dig

And let’s not even mention the high-pitched squeals of those 25 six-year-olds – this sounds so much better when combined with open air instead of four concrete walls. The other parents will thank you.

Choosing a Tent Rental

The good news is that it doesn’t even matter what time of year you decide to party. Tent rentals come in many shapes and sizes – depending on what you are looking for. You have the option for walls, flooring, and climate control. The tent will keep your guests safe from outside elements, while allowing you to relax and enjoy your party worry-free.

 

Follow These 5 Steps to Decorate a Tent Rental

Large Tent Rentals | American Pavilion

First and foremost, congratulations for choosing to hold your party or event in a tent rental. There is no better way to get a venue where you want, when you want it, and how you want it. Large tent rentals allow you to find a vacant location of your choice – no longer requiring you to wait or work your event around a banquet hall schedule – and erect a tent based on your exact customizations (type, size, shape, perks, etc.). A tent rental is like a blank canvas when it comes to decorating, too. Such as smart choice!!

So, now that you’ve got your tent, how do you decorate it?

Layout

It is wonderful that large tent rentals allow you to have an open space to decorate and organize how you wish. However, that means you must figure out the layout, too, since there is no set area for a dance floor, or dining area, or restrooms, etc.

Depending on the type of event or party you are having, you will need to determine what areas you will need for your guests – and don’t forget the necessities. You will need to do this before you start decorating so you know how to plan the lighting, the décor, etc.

  • Are you having a dance floor?
  • Do you need a stage?
  • Are you having a sit-down dinner or a mingling cocktail party?
  • How much seating will you need and where will you put it?
  • Will you require a food prep and/or serving area?

These are the things you will want to consider as you begin decorating your tent.

What’s your style?

When it comes to decorating, you want to keep it uniform throughout the tent. Mixing themes and styles could make your party space look a bit confused or discombobulated. Pick your theme or style and stick with it.

There are many to choose from:

  • A skyline party. Use tons of white balloons to create the effect of clouds. Use blue backgrounds and fabrics to look like the sky.
  • Tropical paradise. Use heaters throughout your tent during cold months and transform your tent to a tropical paradise – carry your guests away to the islands.
  • Asian flair. Use paper lanterns and bright colored paper pom-poms to decorate your space.
  • A forest fairytale. Use string lights and branches to decorate your tent. Add greenery throughout the venue, including green garland.
  • Art space. Why not drape white fabric and use paint splashes to add color?
  • Turn a book into life.
  • Pick a decade – A fifties diner, the sixties peace and love era, the 70’s disco era, the 80’s neon colors, etc.
  • Create a magical candy land. Think Willy Wonka.
  • A diamond party with glitter and all things that shimmer.

A style and theme are as unique as you are. So, do a little soul-searching and use your imagination to determine what will give you the effect you are looking for. Make sure you get through this step first to help guide you with the fluidity of the look.

Splashes of color

Tents are great for party places, but they sure don’t offer much in the way of color. That is where your creative side will come in. You can get your color in many forms – actual decorations, lighting, or fabric.

Make it colorful, make it stand out, and make it inviting.

Fabric, fabric, and more fabricLarge Tent Rentals | American Pavilion

Fabric seems to be a popular thing when it comes to tent rentals. It can create an elegant look for your partying needs. In fact, when fabric is draped throughout the tent, it can almost make you forget that you are even in a tent!

There are several methods to draping fabric:

  • Fabric walls. Whether you choose to have sidewalls on your tent or not, you can use fabric to drape down the walls and add a beautiful texture. This method can also be used a backdrop for a main centerpiece of the party, such as a wedding cake or stage area.
  • Ceiling drapes with centerpiece. Fabric can be draped from all edges along the circumference of the tent to meet in the middle at a centerpiece. For example, fabric to meet in the middle with a mirror ball, candelabra, chandelier, or floral centerpiece. It creates an eye catching, and even breathtaking, decoration.
  • Decorate the poles with fabric. Use fabric to drape around poles that surround the tent. You may simply cover the poles, or drape it from the poles to the center of the tent.
  • Create a covered ceiling. Another method for decorating with fabric is to drape it from one side of the tent directly to the other.

Make sure that you incorporate color into your fabric, as well. Layering it with your party colors can transform your tent rental.

Finding the Perfect Lighting for Large Tent Rentals

Lights can be eye-catching or romantic. There can set a mood or increase energy. Here are a few of the most popular lighting methods for tent rentals:

  • Candles. Talk about romance! It will depend on the mood you are trying to achieve on whether you should use candles. You can use them as table centerpieces in clusters or in areas surrounding the party area.
  • String lights. You can decorate the party area with string lights in a bistro method. This can give your party a soft, backyard garden party
  • Tiki torches. Having a luau or tropical party? Tiki torches can give a warm, island feel to any outdoor event.
  • Color lighting. Use various lighting techniques to add color or spot lights on white surfaces, the ceiling, or on any focal point within the venue.

Decorations don’t make or break an event, but they sure do add some ooh and ahh factors for guests. It is fun to add a little flair to your tent – especially because it is a wide-open space that you can make your own! So, open that imagination and go for it!

 

How to Prepare for Music Festival Season

Tent Rental | American Pavilion

We are slowly reaching that time of year again – music festival season. The time when you need to start planning your vacation from your job so you and your friends can hit up the best music festivals around the country. It doesn’t matter what you are into – pop, indie, rock, EDM, hip hop – there is a festival for you. In fact, they seem to get more popular as each year passes.

So, after you have made your selection showcasing your favorite bands, what should you do to make sure you are prepared for the festival? Grab a pen to take notes – you are going to want to keep reading for the best ways to get yourself set for a worry-free music festival season.

Find a Tent Rental to Create Your Temporary Living Space

First, you will need a tent to sleep in. Remember, you are going to have to use your tent rental for sleeping and for storing your belongings. Therefore, make sure it is big enough. Always go for a size or two bigger than the amount of people it says it can sleep. Let’s face it – you are not necessarily going to want to be snuggled up to your buddies who have been partying hard for hours on end, are you?

Now, because you are not going to want to stay in your tent rental all day, you will want to set up a space next to it to act as a social/living area, so-to-speak. You can rent a canopy that can hold quite a few people. Load it up with rugs, chairs, lights, etc. Not only will it provide a spot for you and your friends to mingle, it will also provide a place for shelter and shade. Make it as comfortable as possible. This is going to be your spot for the next couple days.

If you are lucky enough to plan, you can find a tent rental for the festival – get all decked out with personalization and stand out!

Be Prepared

Music festivals really aren’t the time and place to cook a classy five course meal. Opting to purchase the food sold at the festival could get a bit pricey rather quickly. The best thing to do would be to pack non-perishable food items that can keep you well-nourished and won’t require too much effort to make. Here are a few suggestions:Tent Rental | American Pavilion

  • Peanut butter, jelly, and bread for sandwiches
  • Bagels or rice cakes with peanut better
  • Fruits
  • Veggies
  • Canned beans, ravioli, soup
  • Dried fruits
  • Nuts
  • Granola bars or cereal bars
  • Oatmeal

Make sure you bring lots of water to stay hydrated. You may even bring empty bottles for re-filling, as most festivals will have available water taps. Check with organizers prior to going to see what is and what is not allowed. Some allow small grills or hot plates, others do not. Some allow glass bottles, others do not. It is best to know these things in advance so you can plan accordingly without encountering any surprises.

Don’t forget to pack a cooler for your travels as there is usually a long line of traffic to get to these rather rural festivals. You will get hungry and you will not want to dip into your festival rations.

Bring the Right Clothing and Frills

Think about it – you are going to be outdoors, subjecting yourself to all types of elements. You will want to be prepared, for your own sake. Know the weather before you go. If it is going to be hot, cold, rainy, etc., pack accordingly. If it is going to be cold, pack a couple extra clothing items to act as extra layers to keep you warm. If it is going be hot, pack a couple extra outfits to change into once you have turned your current outfit into a stinky, sweaty mess.

As far as having fun – you will want to pack those extra frills. Things such as onesie pajamas, bathing suits, crazy outfits, wigs, makeup, masks, glow jewelry, etc. Anything to stand out.

Arrive Early

You are going to want to make sure you arrive early enough to find the best camping spot or at the very least, a really good one. There is nothing more miserable than having to spend three days camping with the smell of overflowing portable toilets.

  • Make sure your spot is far away from toilet and trash locations. This may not seem like a big deal on day one, but by the end of day two, you will be wishing you had listened better.
  • Find grassy, flat land. It may seem like a soft idea to pitch a tent in the sand, but after a little rainfall, you will then have mud and, well, that is not so pleasant.
  • It can be brutally hot outside at times. When you are spending your days in the great outdoors without the great perk of air conditioning, you are going to want to find some shade.

It may force you to put in a little work, but ideally you are looking for a place that allows you to avoid horrid stenches, potential mud, and significant sunshine. Arriving early will allow you the most opportunity to find this master location!

Leave Your Bad Attitude at Home

Nobody enjoys the company of a Debbie Downer so leave your bad attitude at home. Music festivals get crowded, loud, and dirty. If that isn’t your thing, maybe you should re-consider. A couple of days roughing it with thousands of hyped fans is going to lead to chaos. Things may not always go as you planned. Warn yourself of this ahead of time and you should have no worries.

Music festivals are meant to bring you fun times to dance, socialize, and forget the real world for a couple of days. Not being prepared could add a lot of stress to the event. From finding a tent rental to arriving early, plan ahead with these tips and you are sure to have a great time!

 

 

Celebrate Valentine’s Day With a Party for Singles

Event tent | American Pavilion

It is almost the time of year again that many people either love or hate: Valentine’s Day. If you have been pricked by Cupid, then you are likely living in a romantic fairytale right about now. However, for those who didn’t make the cut for Cupid this year, the day can bring about many “woe is me” moments, followed by a stomach ache because you have devoured 3 pints of ice cream and half of a large pizza. How about making a change this year? Instead of moping around and feeling sorry for yourself because you don’t have anyone to call your Valentine, why not throw a party? No, not the kind of party that will make your coupled friends throw their great fortune in your face. Rather, a party for you and all your single friends. You can rent an event tent and dance floor and have a blast celebrating the holiday together.

Life is too short to act depressed because the calendar says you should have a significant other on one specific day. Live it up! Party big! Be happy! Here are the best ideas for throwing a valentine’s day bash for the many single people in your life.

Why should I have a singles valentine’s day party?

The better question is – why not? Everywhere you turn this time of year, you are bombarded with pink and red hearts, chocolates, and ginormous stuffed teddy bears. If you don’t have someone to call your valentine, it doesn’t mean that you should have to spend this day alone and sans all goodies.

Getting together with others in your same boat and turning a day of potential mourning into a day of celebration – of love, life, friendship, and good times – is not something to turn down. Embrace yourself and those around you. Celebrate!

Who should I invite?

Everyone! This party does not have to be just your closest friends. Invite everyone you know (even if they aren’t single) and ask them to bring a guest or two. Make it a huge bash! Besides – Cupid just may end up introducing you or another one of your single friends to someone special!

Rent an event tent and dance floor Event tent | American Pavilion

Since you have instructed your invitees to bring guests, you are not going to know exactly how many people are going to show up for your party. Having it in your house may prove to be a terrible idea if you have a crowd. No one likes to feel like they are partying in a sardine can. However, renting out a hall may be a bit presumptuous – especially if there is a chance your invitees come alone or not at all.

The best solution? Rent an event tent. It is easy and an event tent is completely customizable. Rent a tent that fits comfortably in your backyard. If too many people show up? No problem! You can let your guests spill out into the yard, creating a relaxed party space. Tent rentals provide such a versatile space and are set up quickly.

Event tents come in all sizes and with all kinds of customizations. In fact, because Valentine’s day falls in February you can make sure that your event tent is climate controlled to keep you and your guests cozy. Whatever you do – do not forget the flooring! Dance floor, anyone?

How to decorate once you rent an event tent 

This isn’t an anti-Valentine’s Day party so that doesn’t mean you must forego all the cutesy colors and decorations that scream LOVE – pinks, reds, whites, hearts, roses, chocolates, etc. However, that doesn’t mean you can’t get creative either. Here are a few decorating ideas:

  • Soft and cozy – decorate your space in all things V-day. Add fuzzy pillows and rugs to make a welcoming space. Light the room with candles.
  • Renaissance party – go back in time and create a castle theme. Use torches for lighting and ask your guests to dress the part.
  • Chocolate tasting party – rather than a wine tasting, have a chocolate tasting! Set up tables with different kinds and different brands of chocolate.
  • White party – turn your party into a real hoppin’ party. Ask your guests to wear all white and use black lights to decorate the space. Spin the disco ball and turn the music You and your guests can dance away your Valentine’s day blues.

Truth be told, you don’t really need a theme. You can just have a party in an event tent. It is up to you how creative you want to make it.

What should I feed my guests?Event Tent | American Pavilion

Are you wanting a sit-down dinner? Are you serving a brunch? Do you just want to serve desserts and coffee? Do you prefer a pot luck? The choice is yours! However, if you want to keep with the theme of Valentine’s day, you can do a little research online and discover some neat ideas for Valentine’s Day dishes and treats, such as stuffed strawberries, Valentine’s Day cupcakes, or you can even find recipes to make your own conversation hearts at home!

As for drinks – cocktails – pick a drink of the night. Find a recipe for something bubbly and fun. Make sure it keeps with your theme and, of course, that it has a taste most guests will enjoy.

What should we do?

So, what do you do at a singles’ Valentine’s Day party? You want to keep your guests busy. You could do the norm – listen to music, dance, mingle, play cards or board games or you can spice it up a bit with some special Valentine’s day games. How about a round of “Name that Tune,” using love songs or maybe a “Who’s Who,” game using the name of romance movies? Whatever you decide to do – keep your guests on their toes!

The point of the party is to keep your guests busy, laughing, and enjoying themselves. Some people – single or not – tend to get a bit sappy and emotional on this day. Plan your party to be one that even your most tear-filled friend can smile at and learn that this day is for everyone to enjoy and feel loved.

 

How to Put Together a Last-Minute Party

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Have you ever had that nagging feeling that you are walking through life way too easily – as if you are completely forgetting something, like, BIG? Then, when you least expect it, it hits you square between the eyes – how in the world could you forget that you agreed to host a party for a specific person/occasion and it is to be held in just a couple days?!

Don’t fret! There is nothing that will get accomplished if you are panicking. Instead, sit back and read through these tips that will help you make last-minute party throwing look like a piece of cake.

Take a deep breath – here we go:

Make a To-Do List

It is hard enough to try to organize a party at the last minute. Forgetting something you need to do to make it all happen smoothly can lead you down a rather dark, bumpy road. Take some time to sit down and think about everything you will need before, during, and after your party. Make a list and keep it organized.

While you are making that list, why not go ahead and make a list of all the people you are going to invite?

Electronic Invites

Snail mail is out of the picture these days. Really – when was the last time you received a party invitation in your mailbox? Exactly! So, your guests will not think anything of it when they are invited via e-mail or social media. In fact, they may even think you planned it that way!

Send a batch email, use a free service such as evite, or use the event calendar on Facebook to send out instant party invitations. Make sure to ask that your guests reply quickly so that you may get a head count. Providing a small apology for the delayed invite couldn’t hurt, either.

Take it Outside Using Tent RentalsTent Rentals | American Pavilion

The thought that will likely pop into your head as soon as you realize you need to throw this party right away is, “Oh, no! I need to clean my house!” Well here is an idea – how about taking the party outside? You can turn your backyard into the party spot and you can leave your house as dirty as you’d like! Fabric tent rentals can give you protection for your guests and your electronics, food, etc. These tents are completely customizable so you will find one that will work for you. Since you are short on time, it is a good thing they assemble quickly!

Pulling the sides open on tent rentals will allow for an indoor/outdoor backyard party feel. Tent rentals can create a very welcome atmosphere for your guests with a lot of room for socializing, playing games, or just relaxing.

Decorations

You do not have much time to get fancy so keep it simple. Besides, simply stated decorations can sometimes be as beautiful as a professionally decorated room. Check your local party store for decorations that fit your party theme. A little splash of color is all you need.

If you decide to party outdoors, make sure you make use of various lighting techniques. In fact, stringing lights across your backyard can create a magical feeling.

Guests will not notice the decorations as much as they will the taste of the food and drinks, so make sure you keep your focus on your priorities.

Food and Drinks

Do you really have time to plan a whole big sit down meal? Assuming you don’t want to overburden yourself even more, the answer is no. The best approach to food and drink for your last-minute party will be to focus on wide variety with minimal choices.

For food, think hors d’oeuvres. And, by all means, do not have six different chips and dips. Instead, have a few different choices for your guests to choose from – not all from the same bin at the grocery store. A few ideas are hummus and pita, brie and little toasts, banana nutella dip, veggie skewers, popcorn, chicken wings, etc.

As for drinks – you will never fill everyone’s individual tastes. Pick the 3 most versatile and popular drinks among your friends and call it a day. You have way too many things to handle than to worry about beverages.

On a side note – if anyone asks whether they can bring something when they reply to your invite, you may tell them they can bring an appetizer or special beverage if they so wish, but that it isn’t required!

Entertainment

There is no rule book that says guests need to have more entertainment than socializing with each other. Then again, bored guests are no fun – so you will want to have some sort of entertainment.

Your time-frame is short so you will likely not have a chance to book either a DJ or a local band – and that is just fine! Set up some speakers – your own or borrowed – and hook up a play list using your computer, iPod, mp3 player, etc. This will allow the music to help set the tone for the party without requiring too much of your time and attention.

Games are another thing you can do. A quick search online and you can find party games that don’t require anything more than what you already have. Or, take it back a few years and pull out all your old board games that have been collecting dust in the back of your closet. You can even get creative and put a new spin on old kid games.

If you have one, using a projector is another idea for entertainment. This will allow you to stream music videos or show movies throughout the night. Even a stream of funny videos can keep the mood light and fun! Hey, a laugh is a laugh, right?

Most guests come to parties to mingle, laugh, eat, and drink. Everything else is just a bonus. From tent rentals to simple lighting, follow these tips and no one will ever know that you forgot anything… Cheers!

 

 

 

 

 

7 Industries and Why They Use Tent Structures

Tent Structures | American Pavilion

If you were told to name off the first 5 things you think of when you hear the word ‘tent,’ your list would probably look something like this:

  • Camping
  • Woods
  • Campfire
  • Circus
  • Carnival

A little on the weak side, but they are all good suggestions for the word ‘tent.’ The truth is, the tent structures are so much more than just camping in the woods for a weekend or spending a night with your family under the big top.

There are many kinds of tents and several very different industries that use them. For example, you can find tents in the sporting industry, the farming and nursery industry, the construction industry, the disaster relief industry, as well as events held by individuals all the way up to huge corporations.

If you pay attention, you will see tents everywhere – even places you may not have recognized before. That is because tents come in all shapes and sizes and designs. Some tents may not even look like tents! Don’t believe it? Let’s just see who uses tents and how they use them.

Construction Tents

The construction industry involves a lot of huge equipment, and are always working in different locations. Since transporting all the machinery and necessary equipment to and from a changing location each day does not produce efficient work, construction companies must come up with a method of storing and protecting their equipment at the job site. Most of them turn to construction tents to do the job. They offer construction crews and machinery protection from the elements and provide security from thieves at night.

Farmers and Gardeners

Farmers also use a lot of equipment and machinery that need to be protected and stored. Industrial tents solve this problem for them, too. However, they go further in using the industrial tents as shelter for animals – chicken coops, turkey coops, etc.

Tents are perfect for vegetable farmers and gardeners of all types. Using an industrial tent as a greenhouse is a great idea. They are not permanent fixtures, so they can be moved when it is necessary. In addition, they are climate controlled and hold up well against all types of weather. This means minimal risks to crops!

Disaster Relief, Non-Profits and the U.S. Military

Have you ever heard of FEMA? It is the Federal Emergency Management Agency. FEMA is the organization that assists after disaster strikes in the U.S. Whether it is after earthquakes, floods, hurricanes, tornadoes, or any other disaster, FEMA sets up temporary locations nearby to help in many ways. They provide tents for shelter. They use tents for storage of donated supplies. On many occasions, tents have been used at disaster sites to treat the injured and serve as temporary medical facilities.

Many soup kitchens, food pantries, and other non-profit services use tents for storage. Sometimes the facility that the non-profit runs is not large enough to house the indigent population or the donated supplies. In addition, certain times of the year may bring a rise in donations. Tents work as an ideal temporary storage.

Like FEMA, the military is on the move quite often – both in the US and abroad. They require a structure that can be moved and re-established with ease. Tents serve this great purpose for them. In fact, the military uses tents as dorms, mess halls, storage, offices, and medics.

Tent Structures for Art Exhibits

Many cities are lucky to have visits by artists and various types of home shows. They come to town, quickly set up shop, and host their exhibits and show for a short period before heading off to the next city. How do they do it? A temporary structure, of course!  Tents work out as perfect spaces because they allow for perfect customization of the layout and gallery space. In addition, the fact that they are climate controlled allows the artists to feel confident in the care their art will receive.

Sporting EventsTent Structures | American Pavilion

Many sporting events make use of tents, such as the NFL, NASCAR, and PGA tournaments. Many times, they are used for VIPs or other pre-game situations. Sometimes, the size of these tents is so large that patrons may not even realize they are in a tent!

Equestrians use tents most frequently. They can act as stables and other protection for the horses. They also are commonly built as riding arenas and training facilities.

Personal and Corporate Events

Using a tent for a corporate event allows corporations to place a lot of people under one roof – without having to worry about damage or security breaches in their own offices. Whether it is office parties, trade shows, a hosted event – tent rentals provide a quick set up and allow the company to have freedom in selecting the layout and customization of the space.

Personal use of event tents is very common. We all have dinners and parties and decide that too many guests equal a disaster cleanup afterwards. How many times have you had to scrub your carpet to remove smashed, embedded chips after a party? Exactly. So, choosing to push the party into a tent rental outdoors takes away the worry – and allows you, the host, the ability to customize your party to your exact liking. When you want to go big or go home – this is a trend that isn’t going anywhere!

Weddings may be the most common event to take place under the roof of a tent. Brides dream for years of having a magical wedding and many of those magical places are outside. Many people find that tents provide a beautiful backdrop to this special day. They can create the space just as they have always dreamed – plus they can have an outdoor wedding without having to worry about Mother Nature!

Simply put, tent structures are versatile structures that can but made to fit your exact needs. It is no wonder why so many industries have taken advantage of these creations for so long! Now that you are aware of all the places you may find tents, just wait – you will start seeing them everywhere!

 

 

Ringing in the New Year with a Party

Tent Rentals | American Pavilion

Ah, out with the old, in with the new. We are quickly approaching the end of the year. It’s time to reflect on all that we did – or didn’t do – in the ending year and set our sights on hope for the upcoming, fresh opportunity in the new year. Superstition says that whatever you spend your new year doing is what you will be doing the whole year through. So, rather than sleeping your new year away, resulting in potentially no forward movement in life for the upcoming year, perhaps you should throw a party and spend your time ringing in the new year with your favorite people making memories. Sounds like a good way to spend a year, right? From planning a special surprise to choosing tent rentals, you can plan the perfect party to ring in the new year.

If you are looking for the best ideas for creating your new year’s party, you have come to the right place.

Tent Rentals for the Perfect Party Space

The first thing you will want to determine for your party is where you are going to have it. Sure, you could always ring in the New Year in your house, but, let’s face it – no one wants to kick off the New Year with a party-damaged home.

There are other options. For starters, you could look for a hall or other rental space. Of course, you must be aware of noise ordinances, decorate within the parameters of the owner’s guidelines, and hope that the space can accommodate all your needs. Here is a better option – rent a tent and find a place to put it. Whether in your own backyard or in an empty lot, tent rentals allow you the opportunity to build your party from the ground up, so-to-speak.

Tent rentals can be customized to meet all your needs. Depending on the theme of your party, you may want to go formal with flooring and lights throughout, with a dance floor. You may choose to let the earth be your flooring and use tiki torches. Tent rentals can be completely climate controlled and have sides, as well.

Basically, it is your best option for creating the perfect space for your party.

Party ThemeTent Rentals | American Pavilion

What type of theme will you have? Of course, you can decide to just call it a party. But what fun is that? You want to make an impression and have fun. You are closing out one year and running straight into a new one. Do something grand. If you have a great imagination, then your options are endless. Here are a few ideas:

  • Black-light party. Ask your guests to get all decked out in their whitest whites. Also, decorate in whites and use black-lights to create a glow.
  • Black and White Ball. This is perfect for those who want a classy and elegant way to ring in the New Year. Make it a black-tie affair or just a black and white one.
  • Masquerade Ball. This is a secret way to end your year. You and your guests can sport your masks while dressed up, heel to toe. Masquerade balls do not necessarily have to be fancy, but why would you want it any other way?
  • Disco party. If you feel like you want to get down and boogie, perhaps a disco party will be more up your ally. Music, a dance floor, and a mirror ball. Have your guests dress in disco-era attire to make it more fun!
  • Last Hurrah party. You know a huge percent of people say they are starting the first day of the New Year with a healthy lifestyle. Why not kiss the year goodbye with all the food you and your guests won’t be enjoying for a while? e. fried foods, sweets, and any other junk food.
  • Casino party. Turn your space into Las Vegas. Set up poker tables, roulette, and black jack.

Noisemakers

Did you ever wonder why everyone has always been taught to make a lot of noise at the stroke of midnight on New Year’s? Superstition says that this noise will scare evil spirits away. Yep, they won’t get to follow you into the New Year.

Whether you are superstitious or not, no New Year’s party is complete without noisemakers. You can stick to the traditional party horns, blowouts, or ratchets. You could create unique noisemakers such as the bubble jump (jumping on bubble wrap), jingle sticks (adding bells to popsicle sticks), or placing raw beans inside decorated glass jars or half-folded paper plates.

However you decide to do it – make it loud!

Food and Beverage

You have some fun friends, a stellar venue – but what are you going to serve to eat? You can continue with the superstitions for the New Year. For instance, serving a pork dish, holding that pigs root forward meaning progression in life. Also, anything round – donuts, Bundt cake, etc. symbolizing the year coming full circle. Let’s not forget noodles which symbolize a long life or beans which are thought to resemble money.

Separately the superstitious New Year’s foods seem odd. However, a quick search online can lead you to recipes to combine these items into something delicious.

If you aren’t feeling like sticking with the common New Year foods, use your imagination and create a menu that matches the theme of the night!

Even though it isn’t food – don’t forget the champagne!

Plan Something Special

This is the very last night of the year. You will never again be in this same moment. Do that something special that is going to make headlines. In other words, send the old year away with a bang.

Here are a couple ideas or create your own!

  • Writing wishes, hopes, and dreams for the coming year on mini scrolls and placing them inside balloons. When the clock strikes midnight, release the balloons into the sky!
  • Create a hashtag for the event and ask everyone to take a ton of pictures, upload them to your favorite social media site using the specified hashtag.
  • Buy fireworks and set them off at midnight, literally starting the year off with a bang.

However you choose to ring in the New Year, do it bold and make memories that will last a lifetime. Decorate your tent rental, stick to a theme, add a dash of food and champagne and rehearse a fantastic toast. Cheers!

Creating a Memorable Display for a Trade Show

Tent Rental | American Pavilion

Creating a product or service can be hard work, spending many hours developing the idea until you finally reach the finished product. This is when you get to have fun marketing your product! You will need to come up with creative ways to get noticed by consumers such as using a tent rental or clever lighting. And, yes, you will need to do more than just stand on a street corner holding a little sign or throwing a little ad up on social media. The method you use to draw in attention from consumers can either make it or break it.

Today there are many methods to reach consumers, such as social media, television, postal service, and e-mail. However, there is nothing as memorable as face to face communication with a potential buyer. At trade shows and the like, there are dozens of products and services begging for attention. What can you do to stand out? What can you do that will set what you have to offer apart from everyone else? Keep reading to find out.

Color, Color and More Color

Let’s face it, humans are like little infants at times. We get fussy when we are hungry, we spit out food we don’t like, and we are drawn to bright objects. They say babies are stimulated by bright, primary colors. As adult consumers, so are we. This is something to keep in mind when you are creating your product display. The colors can be built in to your booth or a tent, as well as any banners you are going to hang. Make them bold, make them bright.

Location

Many trade shows will not allow you full authority to place your display where you want it. For this reason, it is best to make sure you sign up early so you have more choices to find the best location for your product display.

You want to look for the flow of consumer traffic and make sure you select an option along this flow route. For example, near the entrance or perhaps near restrooms or food locations. Another good location is the walkway intersections. This option gives you a corner space, allowing consumers to find you from more than one direction.

There are, of course, areas you should do your best to avoid. No one wants their display to be in the far back corner of the room or buried behind the top seller in the industry. Aisles that divert traffic from the main aisle tend to see less traffic flow, as well.

Using a Tent Rental for Logos and Product NameTent Rental | American Pavilion

It is a must to make sure that your name and logo are visible in all directions. While many companies opt for a banner, it may be wise to invest in a tent rental. This will stand overhead of your product display and will allow consumers to spot you over the foot traffic around them.

Tent rentals for this purpose can be ordered and customized with your company name and logo. And this is a good place to throw in those bright, eye-catching colors, too! Tent rentals are simple to set up, very easy to transport, and well worth it.

One key point, should you decide to go this route, make sure you that have your company name and logo listed on all sides of the tent rental. That way, no matter which direction consumers are walking or looking, they will be able to see your booth overhead and read the name of your company or product/service.

Lighting

Just as color and boldness draw attention, so does light. Aim light on your product or anything that you want to stand out to those strolling by. Think about it – if you have 10 things at your booth and you have bright light shining on 1 of them, where do you think people are going to automatically look first? Exactly! At the lit object! Whatever you want to stand out, let it be the focus of your light.

Be approachable, smile. There is nothing more approachable than a smile. Some companies find it fun to dress in costume or in a manner that is relevant to your product. Even if it is not relevant and you think it will attract traffic – go for it! Just keep it tasteful — there are many things that could attract attention, but it just may not be the kind you are looking for.

Often, those at trade shows sit behind their table or in their booth area and wait to be approached by consumers. Some are afraid to reach out to those walking by, for fear of seeming too pushy. Attendees can sometimes be distracted by all the sights and sounds going on around them. A simple acknowledgment from you as they walk by could divert their attention from whatever has it and turn them straight toward your display.

Promotions, Giveaways, and Treats

Offering up treats at your display can draw a crowd – especially if they are good treats! For example, food items such as candy, popcorn, coffee, water, etc. are always a good idea. Engage in conversation as they are collecting their treats. Also, having goodies with your company name and logo on them, such as pens or ear buds, will always be a success. Even if the consumer is only drawn to you for your freebies, they will know your product every time they sign their name with your pen. Having a game for attendees to play can draw them to your table, as well as allow you time to interact with them about your product or service. It doesn’t have to be a complex game, but something simple to just reel them in. A few good examples are a prize wheel, a trivia game, or a hashtag game that requires consumers to follow your brand on social media to get a small prize.

There are many ideas for trade shows that can make or break your product display. The key is to use your imagination. Remember to remain visible – having your sign or tent rental above eye view – and stand out with your color selection. Get creative with your freebies and remain friendly. The way you carry yourself and your brand will be how you are remembered – so make it good!

 

7 Steps to Hosting the Ultimate Dinner Party

Tent Rental | American Pavilion

Anyone can throw a dinner party. Not everyone can throw the ultimate dinner party. So, what makes it ultimate? Planning, planning and planning. Oh, and not leaving any detail untouched.

Making the decision to throw a dinner party can sound exciting. But when the ball starts rolling, the idea of putting it into effect can be a bit overwhelming. It isn’t easy making sure everything goes smoothly – from the initial arrival of guests to the last goodbye. However, if you can arm yourself with this checklist and the will to make it happen, your dinner party will be the talk of the town for years to come.

Timing and Invites

First, timing is everything. Deciding the best time of year, the best day, and best time will be key to how many will attend. Keep in mind possible weather-related issues, holidays, and other events. You will want to gather a list of those you are inviting and prepare the invitations. Mailing (or e-mailing) the invites should take place about 4 weeks from the party date. This will allow plenty of time for any planning or schedule re-arranging that needs to be done by your guests.

 

Creating Space

Decide where you will host your dinner party. If your guest list is small, you may be able to hold the dinner in your home, using your existing dining room table, or adding on to it. However, for those with extensive guest lists, hosting a gathering under a tent rental in the backyard may seem more logical. Using a tent rental for dinner parties is extremely common and can make the dinner more enjoyable – adding space to roam.

Make sure to account for enough space to have a dining area, a food station area, a comfortable sitting/mingling area, and an area to entertain for things such as dancing, games, etc.

Don’t forget to decorate your space! Choose a color scheme or a party them and match your decorations to it. There are many ideas online or at party stores if you can’t decide.

 

Planning the Menu

Most guests will arrive hungry. They know they are coming to your awesome dinner and they will bring their appetite. The best thing that you can do as a hostess is provide something for your guests to munch on prior to dinner. Appetizers or hors d’oeuvres such as chips and dip, veggie platters, shrimp cocktail or skewers, etc., will be light on the stomach, but will keep your guests busy until the meal is ready.

Dinner can be served at the table or via buffet style. Either way, make sure you have a varied selection. Not everyone likes the same dish. Some guests may also have dietary concerns. Make sure you provide dishes with meat, some without, and, if you cook a dish that has well-known allergens, such as shellfish or peanuts, make sure you notate it.

Always conclude the meal with a dessert. Get creative. You want this to taste delicious since it is going to be the final taste left on the tongues of your guests! Chocolate fountains with a variety of fruits, a sundae bar, pies, cakes, brownies. The choice is yours—just make it good!

Tip: If you decided to go with a theme, let your food keep in line with that theme. For example, if you decide on that Mardi Gras party, then serving a crawfish boil or jambalaya would be fitting.

 

Plan for Weather with a Tent RentalTent Rental | American Pavilion

The comfort of your guests is very important. If you are holding the dinner party indoors, make sure you have adequate cooling or heating. In addition, make sure you have a plan for wet shoes, clothes or umbrellas – you do not want a wet, dirty floor should Mother Nature decide to soak you!

This point is more important to look at if you decide to host your party outdoors. You will need to be prepared for all types of weather conditions. A tent rental can provide shelter from rain and sun. If it has walls or a floor, then you can avoid wind and mud. You can also set up fans and heaters or use a tent rental that allows you to control the temperature.

If your guests are exposed to the elements, you would be an ultimate hostess if you provide little luxuries that others may forget. For example, soft throw blankets, insect repellant, sun glasses, flip flops, hand-held fans, etc. The more comfort you provide, the happier your guests will be.

 

Lighting

Lighting can make a bold statement and set the mood. Soft lighting can create an intimate environment, allowing your guests to come together.  Make use of candles (citronella candles if you are outdoors), delicate string lighting, or lanterns. Switching your normal lightbulbs for those of a lower watt can make a big difference, too. Having more soft lights rather than less bright lights can create a calming effect, making the night more serene.

 

Drinks

You will need to make the decision of whether to serve alcohol at your dinner party. Sure, some people do not drink, but many others do. Asking your guests to bring their own drink, i.e. a “BYOB., will not lead you to win the ultimate dinner party host award. Your guests want to be catered to and treated. If you choose to treat them to booze, then you are going to have to make some decisions as to what you will serve. For the sake of your budget, you will want to ignore specific requests. Decide on a special drink of the night – one that goes with your party’s theme or color – and buy a load of white and red wine. Your guests will be appreciative, guaranteed.

 

Plan a Group Activity

This doesn’t have to be cheesy. You can choose a game or event that matches your party theme or you can just choose something to get your guests moving and talking. Guests don’t want to be bored and they surely aren’t coming just for your Aunt Mary’s old casserole recipe. Whatever you decide, keep it fun and entertaining.

Dinner parties can be exciting and memorable. It doesn’t take any special skill to throw an ultimate dinner party – just organization, planning, and a thoughtful attitude. Remember your guests are guests and treat them as such, even if they are your closest friends.

 

How to Handle Too Many Thanksgiving Guests

Rent a Tent | American Pavilion

You have always dreamed of hosting Thanksgiving dinner, bringing together family and friends, feasting on all kinds of goodies, playing games, and watching football. Leading up to the festivities, you are feeling confident and ready. Your invites have been sent, the menu is selected, and the table decorations are almost finished.

You know it is a busy time of year and many people may already have plans, so to ensure a good turnout, you send out a few extra invites. After all, you have done so much preparation, it would be a shame if no one came!

Then the unexpected happens. Everyone seems thrilled that you are hosting your first Thanksgiving dinner and they have RSVP’d with a “yes!”All of them. A few have even called to see if they can bring in-laws, friends or other family members that may not have a place to go. Its Thanksgiving and you are grateful for being able to provide a gathering place for your loved ones. Of course, you cannot turn anyone away.

Even though you are stressing out about how to accommodate the crowd and make the day a success, a little creativity and planning can leave everyone stuffed, smiling and thankful, including yourself.

Below are a few ideas to make your Thanksgiving a memorable time (especially when you are overflowing with guests)!

Food Planning

Having enough food for everyone is essential. However, cooking for such a large crowd can be overwhelming. Lucky for you, you have a plan. Take time to contact each of your guests and request that they bring a side dish, dessert, beverage, etc. if they are able to. Reducing the number of recipes you need to prepare can take a load off of your shoulders. Not only will it lessen your cost drastically, but it will also reduce the time you will need to spend in the kitchen.

Make sure to organize what part of the meal you have decided to tackle. Create a list of the dishes, cooking times, temperatures, and cooling times. See if there are items you can prepare in advance and re-heat prior to dinner.

Rent a Tent and Go Outdoors  Rent a Tent | American Pavilion

Due to the number of guests, you realize that you are going to have to make some serious adjustments to your home to accommodate everyone. Sure, you could have a get-together that requires guests to eat in shifts. But that just isn’t your idea of a Thanksgiving dinner.

Another option would be to line your whole house with portable tables. Everyone would be able to eat at the same time, but your guests wouldn’t have much room to maneuver through your home and it could be a bit uncomfortable. This isn’t the most feasible option, is it?

Unless you have an event hall or other space you could utilize, your best solution could be to move the party outside and rent a tent. Tent rentals come in so many types, shapes and sizes that you will surely be able to find one to fit your needs. For example, a frame tent rental with side walls and heaters to keep the weather at bay and flooring (instead of grass or mud), can provide an intimate setting for your Thanksgiving feast. Not to mention that a large tent rental gives you a huge open space to decorate for Thanksgiving and make it welcoming and open for all your guests.

Organization

The potluck idea was a success with your guests and you plan on having an entire smorgasbord of food. You also decided to rent a tent, providing lots of space for you and your guests. Now you are left scratching your head, trying to decide how you are going to make the dinner event flow smoothly. Here are a few tips:

  • Place name cards on tables. This sits guests where you want them to sit, rather than everyone fighting for the table closest to Aunt Betty’s double-chocolate fudge pie.
  • Create a buffet. Line up tables of food and allow the guests to take as much or as little as they’d like.
  • Buy takeout containers. These are perfect for guests to take food home at the end of the dinner. It will also help you manage the storage space in your refrigerator! Another option would be to ask guests to bring their own containers.

Put Your Guests to Work

Don’t be afraid to ask for help. Be assertive and assign tasks such as setting the tables, collecting garbage, or assisting in the kitchen. Many guests are willing to come early to help you prepare or stay and help cleanup. Just be sure to ask in advance – no one wants to be surprised with cleanup duty after stuffing themselves with a turkey feast and a couple helpings of dessert.

Game Time

Have a plan for entertainment. Sure, mingling is perfect, but having a few ideas to hold your guests’ attention can lead to laughs, bonding moments, and created memories. Games or scavenger hunts are always fun. Keep it simple.

Every family get-together always has a designated kid’s dinner table. How about taking it a step further and creating an area to treat the little ones while the adults socialize? Providing board games, coloring books, Legos, etc. can be a great way to keep them occupied.

It is Thanksgiving. It is the time of year to be grateful for all the blessings you have, not a time to be stressed when obstacles come your way. Run with them. So, your small get-together turned into a huge gathering? Be thankful that you have so many people who want to spend Thanksgiving with you! It is important to remember that no matter how prepared you are, things are going to happen. Silverware is going to end up in the trash, drinks are going to be spilled, and you are most likely going to run out of dinner rolls. Don’t try to control the party, just enjoy yourself. Rest assured, your impeccable planning skills will lead to a beautifully decorated tent rental space, a successful dinner, and new bonds formed with your family and friends.