Welcome Spring With an Outdoor Event


Event Structure | American Pavilion

Spring time is fast approaching. That means it is time for the winter weather to find its way out of town and for the warmer festivities to commence! This time of year is almost symbolic of renewal, as the outdoors seem to breathe out a new sense of life. It is colorful and embracing. If you find yourself stuck in the house doing your “spring cleaning,” why not gather all your friends, family, and an event structure to join nature and welcome Spring? Think about it — a party sounds like more fun!

An event structure makes the perfect space

Unfortunately, as much as you are ready to enjoy the warmer air outdoors, “April showers bring May flowers”which can make outside activities a bit wet. Don’t let that stop you from celebrating! It is easy to keep things moving with a event structure.

Event structures can offer you the best space to hold your spring time celebration. Depending on the size of your space at the park or even your backyard, these tents can be customized to meet your exact specifications. In fact, you can specify the size, the layout, the flooring, sidewalls, etc.

Climate control for these buildings is also an option. They are a surefire way to have all your guests over to enjoy the fresh air, while also being safe from any lingering not-so-friendly weather elements.

Spring time party ideas

Having a Spring time party isn’t necessarily the most common thing to do so you may need a few ideas to get you started. Here are a few themes and ideas to get your guests out of the house and into your backyard:

  • The idea is to be outside after spending a winter cooped up inside. Make sure to plan your party for the daytime so everyone can enjoy the outdoors and, of course, the sunshine.
  • Make it a brunch! It’s the start of a new day – the morning is crisp and bright, and brunch doesn’t mean your guests must get up too
  • Since Spring is all about flowers, why not have a garden party? You can still use your tent or event structure and no, you don’t need to have an actual garden. Instead, create your space to meet your party. It’s all about effect.
  • Have a floral arrangement party. Hire an expert to come and give a tutorial to you and your guests on how to create a beautiful floral arrangement. This is a time to come together to socialize, learn a new skill, and get something special to take home.
  • Go tropical and have a luau. You can even request that your guests come dressed in theme! Fire up the grill and get your limbo stick ready. Oh, and don’t forget the grass skirts!

There are many things that you can do to ring in Spring. It doesn’t have to be formal or extravagant – it just has to be fun and relaxing! So, keep your eye on that when planning.

Decorating your spaceiStock_000009597805_Small

What is the first thing that comes to mind when you think of Spring? Flowers, of course! After all, isn’t that what Spring is all about? All the flowers and trees and plants come back to life, showing off their bright colored hues of reds, pinks, purples, yellows, oranges, etc. Why not choose to decorate based on this refreshing burst?

Use bright dishes, silverware, and table cloths. Line your perimeter with bright flowers, such as the Tulip, Daffodil, Pansy, Hyacinth, Sweet Pea, Lilac, Peony, or Amaryllis. You may even want to hang some of these plants from the ceiling — to lift the color up against the white ceiling.

Make sure you create centerpieces, as well, for your tables. Depending on your theme, combining flowers with simple craft projects can leave your guests in awe. For example, adding food coloring to a clear vase and inserting a couple white Daffodils. Mix up the food coloring to keep the area colorful! Simple and fun.

Planning the menu

You have got to make some good food. You have invited your guests to take part in your Spring fling, they are going to want some goodies, too. Here are a few ideas to get you going in the kitchen:

  • Grill out! Make it an informal dining experience by firing up the grill and cooking the food while your guests are arriving. Let’s face it – the smell of food on the grill gets everyone in the outdoor party mode. Have sides prepared in advance and keep them simple – salads, chips, fruit, etc. Choosing to go this route gives you more time to focus on your guests.
  • Combine breakfast and lunch and have brunch! Serve both breakfast foods and small lunch items. You can even get nifty and create an omelet station.
  • Keep the food light as it is day time get together, not a heavy seven-course sit-down dinner.
  • Allow your guests the chance to serve themselves buffet-style can also create a more informal setting.
  • Offer a set selection of beverages to choose from, such as water, coffee, tea, lemonade, or juice. You can also create a light, signature, bright-colored adult beverage of the day.

Plan activities

Now that you have everyone together, what will you do? First, mingle. Spend time with the people you may not have seen for a while due to the cold, the holidays, etc. and chow down on some good food. If the rain holds off, you can always play some fun yard games. For example – cornhole, horseshoes, croquet, football, baseball, or even volleyball or Badminton! If games aren’t your thing, then put on some music and dance.

The whole idea is to come together and enjoy the freshness and the clean, crisp air. Breathe in the aromas and the colors of spring while surrounded by the people who make your life happy. Having a Spring get together should be fun, not tedious. If you include elements of the season and combine them with your outdoor setting and an event structure, your guests are in for a real treat.

Large Tent Rentals: Picking the Right Event Management Company

Large Tent Rentals: Picking the Right Event Management Company | American PavilionLarge tents are suitable for a wide variety of events, from social and business gatherings to military uses and disaster relief efforts. No matter what type of event you are holding, the business that you rent a tent from should be able to meet all of your needs. Here are a couple of factors for you to consider when you are looking to rent a tent for your occasion.

Wide Selection of Tents 

The first factor you need to consider when you are planning your event is to make sure that the company you are renting from has a tent that is suitable for your uses. Whether you are holding an intimate gathering for 50 or a corporate mixer for 500, you should be afforded a tent that fits your exact capacity needs. Additionally, you should be able to select the type of structure that is most suitable for your event. Whether you are looking for a fabric tent structure with a metal frame or a clearspan tent with unobstructed sight lines, the company you rent from should have a wide variety of options that are suitable for your unique needs.

Turnkey Solutions

A competent event management company should be able to provide you with turnkey solutions that are custom designed for your exact needs. From temperature control to lighting and flooring, a good event management company can prepare the scene for your event down to the smallest detail.

Making Your Event a Success

Whether you are putting on a dream wedding, a corporate meeting, or setting up a disaster relief effort, you need to pick a company that has the capacity, experience and expertise to help your event go off without a hitch. The success of your event is extremely important to you, so make sure to follow the tips outlined above and choose wisely.

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4 Problems a Rental Tent Can Solve

4 Problems a Rental Tent Can Solve | American PavilionFor most people, tents bring to mind either camping or a circus big top. Large event tents are often seen but rarely noticed. While they are common at outdoor weddings, ensuring that the ceremony and reception are not rained out, they are equally useful in a number of other circumstances.

Trade Show and Convention Spaces

Depending on the season, hotels can be booked up weeks or months in advance, and may not have the room to accommodate a convention’s expected attendance. Large tents can turn a field into a convention hall, or be set up in an adjacent parking lot to add more space to an existing venue.

Sports Meets and Tournaments

At a school or social sports meet, tents can improve the experience for athletes and spectators alike. Shelter both from hot sun or chill winds, a tent provides a private place for the players to warm up and cool down. Large tents can be raised on legs to make a protected pavilion for the audience with an unimpeded view of the field.

Temporary Warehouses

In the case of unanticipated or unusual storage needs, a large tent can quickly turn a parking lot, rooftop or other area into convenient warehouse space. Sturdy and climate-controlled, industrial tents can be over 160 feet wide and a thousand or more feet long, making them a cost-effective solution to storing large amounts of stock of any size.

Construction Projects

Rain and wind can be hazardous on construction sites, and may prevent work such as painting from proceeding. A tent engineered for extreme elements not only shields against these environmental factors, but also protects both workers and equipment from the damages of high or freezing temperatures.

If you are in need of extra room or have a project or event requiring protection from the elements, the answer may be right outside. By renting a large tent, you can more effectively put to use outdoor spaces in a variety of circumstances.

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Finding and Using Custom Event Structures

Event Structures | American Pavilion
Top of white canvas tent with clear blue sky background, for big event party.

For your next event, instead of using the same old venue that you’ve been using just because it’s there, make a splash by renting a temporary structure that’s tailored to your specific needs. When you rent a public venue, there are always things that you wish were different, but you make do anyway. This inevitably leads to inconvenience and frustration. You may think that, because purchasing and customizing your own event space may be out of the question, you’re stuck using the same location that you’ve always used. This is not the case.

When most people hear the word “tent,” they think of camping. If they hear the word in the context of an event, they may picture large, unattractive temporary structures that are plain inside, best suited to an exhibit at the fair. However, event tent rentals are available in a wide range of fabrics and in an astonishing variety of sizes. There are many more reasons to consider a custom tent as the structure to house your next event:

  • –Heating and air conditioning systems can be incorporated.
  • –Specialty lighting personalizes the interior.
  • –Many different flooring materials are available.
  • –Security features are an option.
  • –Ceilings can be lined so that the inner structure of the tent is not visible.

Most tent rental companies include the price of delivery, set up, take down and haul-away in their quotes. Many also offer concierge services for a separate fee, including site planning, security and public address system set up and monitoring. They may even have staff available to do demonstrations or to serve food and beverages. Because of their expertise in the events arena, they know all the best places in town for setting up temporary shelters.

What ever your event’s needs are, they can be filled by temporary event structures. From warehouse and storage space to activity shelters and dining areas, specialty tents have got you covered.

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