Tips to Benefit Your Fundraising Event

Event Structure | American Pavilion

For one reason or another, you have decided that you need to raise money. It doesn’t matter whether it is for your business, your kid’s scout troop, a non-profit side project of yours, or for a personal matter. What does matter is how you are going to raise money.

Pay attention to the tips below and see if they may be able to help you decide the best way to raise the funds you need.

Why fundraising is important

Fundraising does just what it says – it is raising funds. Fundraising occurs for all sorts of reasons. In schools, kids participate by selling candy bars or wrapping paper to earn money for trips or new uniforms, etc. Businesses and nonprofits have fundraisers to raise money for much needed equipment and supplies. Communities may hold a fundraiser to raise money for a resident who has a medical need or has fallen on hard times.

Even though these are all very different situations, they all have a common need: to raise money for something that they see as important. And there is always a following of supporting individuals that want to help. Without the opportunity for fundraising, many organizations and communities would be missing out on some important – and possibly lifesaving – items.

How an event structure a can help: Bigger IS better

When you decide to have a fundraising event, you will need to decide on your location. Something to keep in mind is that you may not have an exact number of how many people will show up to your event. And, let’s face it – the more people, the more potential there is to raise money. So, the more the merrier! Therefore, you are going to need to have space to accommodate all your guests. Don’t forget you will also need to account for room for your volunteers that will be helping with organizing and executing the event.

What does all this mean? You will need a versatile space.

Renting an event structure can offer the perfect solution. It gives you a covered space with all the conveniences of a real building, but it is flexible in case you get an overflow of attendees! Event structures can have flooring, side walls, and can even be climate controlled – which can help combat bad weather conditions. Not to mention that event structures come in all sizes. So, you are sure to find the perfect space!

Now all you need to do is decide what kind of fundraiser you are going to have!

Hire a band or have a talent show

Music always brings people together and is a great way to fundraise. Most local bands are looking for gigs to book and may agree to perform at your event for a reduced fee or even for free! If you are feeling ambitious, you could book a couple of bands and keep the music going – make it a mini music festival fundraiser! Bands from different genres could also draw different crowds. A plus to this route is that if you are worried about the turnout at your event, most bands have their own regular following which can be a great perk!

If your crowd is more daring, you could have a talent show. Plan well in advance and have people sign up to participate. Award prizes in different categories, have judges, make it fun. Having an event structure for your fundraising event means that you can have space for a dance floor and a stage.

So how can you raise money with either of these events? Charge an admission fee, sell food and drinks, and sell tickets to raffles (with donated items) and 50/50 games of chance.

Auction anyone?Fundraising Event | American Pavilion

If you have a rather large following, reach out and see if you can obtain donated items for an auction. It can be a simple auction or can be combined with a dinner or live music. Have your guests bid on the items. It helps to draw a crowd if you can get an individual or company to donate an extravagant item to be auctioned.

You can charge an admission fee and for any food or drink items you decide to sell.

Dress up for a formal dinner

People like to have a reason to dress up. Why not give it to them? Getting fancy for a good cause can make people want to spend money. Organize a formal dinner – either home-cooked or catered – and charge for those tickets. Promise your guests a night of dinner and dancing. Or, if possible, hire a relevant speaker, and sell tickets to dinner and a show.

Make sure you decorate your event space to match the event. After all, you don’t want your guests in tuxedos and formal gowns while sitting on metal folding chairs and eating on paper plates. If you spend the money to make your space magnificent, then your guests will be willing to purchase your tickets. In other words, it may cost you more to decorate and have this type of event, but you will also be able to charge more for tickets.

Consider combining this formal dinner with a silent auction of donated goods to raise additional funds.

Friendly competition or race

Remember those days of the all-night dance ‘til you drop? Or how about the jumping jack challenge? A 5k race? These types of events can make good fundraising methods, too. You can organize an event that consists of a race or a competition. Advertise your event and ask people to sign up and participate.

The participants will then reach out to the people they know with the hope of getting sponsors. For instance, if you choose to have a race, the participant will obtain donations from people supporting that individual in his or her efforts to complete your challenge. Make sense?

To be successful, you must choose a competition or race that interests you and your target audience. Then, go for it! Just don’t forget to have prizes for the winners!

Fundraising can be fun – it doesn’t have to be tedious. Brainstorm and decide what you think people will be more interested in and do it!

Welcome Spring With an Outdoor Event


Event Structure | American Pavilion

Spring time is fast approaching. That means it is time for the winter weather to find its way out of town and for the warmer festivities to commence! This time of year is almost symbolic of renewal, as the outdoors seem to breathe out a new sense of life. It is colorful and embracing. If you find yourself stuck in the house doing your “spring cleaning,” why not gather all your friends, family, and an event structure to join nature and welcome Spring? Think about it — a party sounds like more fun!

An event structure makes the perfect space

Unfortunately, as much as you are ready to enjoy the warmer air outdoors, “April showers bring May flowers”which can make outside activities a bit wet. Don’t let that stop you from celebrating! It is easy to keep things moving with a event structure.

Event structures can offer you the best space to hold your spring time celebration. Depending on the size of your space at the park or even your backyard, these tents can be customized to meet your exact specifications. In fact, you can specify the size, the layout, the flooring, sidewalls, etc.

Climate control for these buildings is also an option. They are a surefire way to have all your guests over to enjoy the fresh air, while also being safe from any lingering not-so-friendly weather elements.

Spring time party ideas

Having a Spring time party isn’t necessarily the most common thing to do so you may need a few ideas to get you started. Here are a few themes and ideas to get your guests out of the house and into your backyard:

  • The idea is to be outside after spending a winter cooped up inside. Make sure to plan your party for the daytime so everyone can enjoy the outdoors and, of course, the sunshine.
  • Make it a brunch! It’s the start of a new day – the morning is crisp and bright, and brunch doesn’t mean your guests must get up too
  • Since Spring is all about flowers, why not have a garden party? You can still use your tent or event structure and no, you don’t need to have an actual garden. Instead, create your space to meet your party. It’s all about effect.
  • Have a floral arrangement party. Hire an expert to come and give a tutorial to you and your guests on how to create a beautiful floral arrangement. This is a time to come together to socialize, learn a new skill, and get something special to take home.
  • Go tropical and have a luau. You can even request that your guests come dressed in theme! Fire up the grill and get your limbo stick ready. Oh, and don’t forget the grass skirts!

There are many things that you can do to ring in Spring. It doesn’t have to be formal or extravagant – it just has to be fun and relaxing! So, keep your eye on that when planning.

Decorating your spaceiStock_000009597805_Small

What is the first thing that comes to mind when you think of Spring? Flowers, of course! After all, isn’t that what Spring is all about? All the flowers and trees and plants come back to life, showing off their bright colored hues of reds, pinks, purples, yellows, oranges, etc. Why not choose to decorate based on this refreshing burst?

Use bright dishes, silverware, and table cloths. Line your perimeter with bright flowers, such as the Tulip, Daffodil, Pansy, Hyacinth, Sweet Pea, Lilac, Peony, or Amaryllis. You may even want to hang some of these plants from the ceiling — to lift the color up against the white ceiling.

Make sure you create centerpieces, as well, for your tables. Depending on your theme, combining flowers with simple craft projects can leave your guests in awe. For example, adding food coloring to a clear vase and inserting a couple white Daffodils. Mix up the food coloring to keep the area colorful! Simple and fun.

Planning the menu

You have got to make some good food. You have invited your guests to take part in your Spring fling, they are going to want some goodies, too. Here are a few ideas to get you going in the kitchen:

  • Grill out! Make it an informal dining experience by firing up the grill and cooking the food while your guests are arriving. Let’s face it – the smell of food on the grill gets everyone in the outdoor party mode. Have sides prepared in advance and keep them simple – salads, chips, fruit, etc. Choosing to go this route gives you more time to focus on your guests.
  • Combine breakfast and lunch and have brunch! Serve both breakfast foods and small lunch items. You can even get nifty and create an omelet station.
  • Keep the food light as it is day time get together, not a heavy seven-course sit-down dinner.
  • Allow your guests the chance to serve themselves buffet-style can also create a more informal setting.
  • Offer a set selection of beverages to choose from, such as water, coffee, tea, lemonade, or juice. You can also create a light, signature, bright-colored adult beverage of the day.

Plan activities

Now that you have everyone together, what will you do? First, mingle. Spend time with the people you may not have seen for a while due to the cold, the holidays, etc. and chow down on some good food. If the rain holds off, you can always play some fun yard games. For example – cornhole, horseshoes, croquet, football, baseball, or even volleyball or Badminton! If games aren’t your thing, then put on some music and dance.

The whole idea is to come together and enjoy the freshness and the clean, crisp air. Breathe in the aromas and the colors of spring while surrounded by the people who make your life happy. Having a Spring get together should be fun, not tedious. If you include elements of the season and combine them with your outdoor setting and an event structure, your guests are in for a real treat.

Finding and Using Custom Event Structures

Event Structures | American Pavilion
Top of white canvas tent with clear blue sky background, for big event party.

For your next event, instead of using the same old venue that you’ve been using just because it’s there, make a splash by renting a temporary structure that’s tailored to your specific needs. When you rent a public venue, there are always things that you wish were different, but you make do anyway. This inevitably leads to inconvenience and frustration. You may think that, because purchasing and customizing your own event space may be out of the question, you’re stuck using the same location that you’ve always used. This is not the case.

When most people hear the word “tent,” they think of camping. If they hear the word in the context of an event, they may picture large, unattractive temporary structures that are plain inside, best suited to an exhibit at the fair. However, event tent rentals are available in a wide range of fabrics and in an astonishing variety of sizes. There are many more reasons to consider a custom tent as the structure to house your next event:

  • –Heating and air conditioning systems can be incorporated.
  • –Specialty lighting personalizes the interior.
  • –Many different flooring materials are available.
  • –Security features are an option.
  • –Ceilings can be lined so that the inner structure of the tent is not visible.

Most tent rental companies include the price of delivery, set up, take down and haul-away in their quotes. Many also offer concierge services for a separate fee, including site planning, security and public address system set up and monitoring. They may even have staff available to do demonstrations or to serve food and beverages. Because of their expertise in the events arena, they know all the best places in town for setting up temporary shelters.

What ever your event’s needs are, they can be filled by temporary event structures. From warehouse and storage space to activity shelters and dining areas, specialty tents have got you covered.

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