Follow These 5 Steps to Decorate a Tent Rental

Large Tent Rentals | American Pavilion

First and foremost, congratulations for choosing to hold your party or event in a tent rental. There is no better way to get a venue where you want, when you want it, and how you want it. Large tent rentals allow you to find a vacant location of your choice – no longer requiring you to wait or work your event around a banquet hall schedule – and erect a tent based on your exact customizations (type, size, shape, perks, etc.). A tent rental is like a blank canvas when it comes to decorating, too. Such as smart choice!!

So, now that you’ve got your tent, how do you decorate it?

Layout

It is wonderful that large tent rentals allow you to have an open space to decorate and organize how you wish. However, that means you must figure out the layout, too, since there is no set area for a dance floor, or dining area, or restrooms, etc.

Depending on the type of event or party you are having, you will need to determine what areas you will need for your guests – and don’t forget the necessities. You will need to do this before you start decorating so you know how to plan the lighting, the décor, etc.

  • Are you having a dance floor?
  • Do you need a stage?
  • Are you having a sit-down dinner or a mingling cocktail party?
  • How much seating will you need and where will you put it?
  • Will you require a food prep and/or serving area?

These are the things you will want to consider as you begin decorating your tent.

What’s your style?

When it comes to decorating, you want to keep it uniform throughout the tent. Mixing themes and styles could make your party space look a bit confused or discombobulated. Pick your theme or style and stick with it.

There are many to choose from:

  • A skyline party. Use tons of white balloons to create the effect of clouds. Use blue backgrounds and fabrics to look like the sky.
  • Tropical paradise. Use heaters throughout your tent during cold months and transform your tent to a tropical paradise – carry your guests away to the islands.
  • Asian flair. Use paper lanterns and bright colored paper pom-poms to decorate your space.
  • A forest fairytale. Use string lights and branches to decorate your tent. Add greenery throughout the venue, including green garland.
  • Art space. Why not drape white fabric and use paint splashes to add color?
  • Turn a book into life.
  • Pick a decade – A fifties diner, the sixties peace and love era, the 70’s disco era, the 80’s neon colors, etc.
  • Create a magical candy land. Think Willy Wonka.
  • A diamond party with glitter and all things that shimmer.

A style and theme are as unique as you are. So, do a little soul-searching and use your imagination to determine what will give you the effect you are looking for. Make sure you get through this step first to help guide you with the fluidity of the look.

Splashes of color

Tents are great for party places, but they sure don’t offer much in the way of color. That is where your creative side will come in. You can get your color in many forms – actual decorations, lighting, or fabric.

Make it colorful, make it stand out, and make it inviting.

Fabric, fabric, and more fabricLarge Tent Rentals | American Pavilion

Fabric seems to be a popular thing when it comes to tent rentals. It can create an elegant look for your partying needs. In fact, when fabric is draped throughout the tent, it can almost make you forget that you are even in a tent!

There are several methods to draping fabric:

  • Fabric walls. Whether you choose to have sidewalls on your tent or not, you can use fabric to drape down the walls and add a beautiful texture. This method can also be used a backdrop for a main centerpiece of the party, such as a wedding cake or stage area.
  • Ceiling drapes with centerpiece. Fabric can be draped from all edges along the circumference of the tent to meet in the middle at a centerpiece. For example, fabric to meet in the middle with a mirror ball, candelabra, chandelier, or floral centerpiece. It creates an eye catching, and even breathtaking, decoration.
  • Decorate the poles with fabric. Use fabric to drape around poles that surround the tent. You may simply cover the poles, or drape it from the poles to the center of the tent.
  • Create a covered ceiling. Another method for decorating with fabric is to drape it from one side of the tent directly to the other.

Make sure that you incorporate color into your fabric, as well. Layering it with your party colors can transform your tent rental.

Finding the Perfect Lighting for Large Tent Rentals

Lights can be eye-catching or romantic. There can set a mood or increase energy. Here are a few of the most popular lighting methods for tent rentals:

  • Candles. Talk about romance! It will depend on the mood you are trying to achieve on whether you should use candles. You can use them as table centerpieces in clusters or in areas surrounding the party area.
  • String lights. You can decorate the party area with string lights in a bistro method. This can give your party a soft, backyard garden party
  • Tiki torches. Having a luau or tropical party? Tiki torches can give a warm, island feel to any outdoor event.
  • Color lighting. Use various lighting techniques to add color or spot lights on white surfaces, the ceiling, or on any focal point within the venue.

Decorations don’t make or break an event, but they sure do add some ooh and ahh factors for guests. It is fun to add a little flair to your tent – especially because it is a wide-open space that you can make your own! So, open that imagination and go for it!

 

5 Steps to Spice Up Your Next Corporate Event

Losberger Tents | American Pavilion

Keeping your guests intrigued and engaged in a corporate event doesn’t require a lot of work – just a little creativity and planning. Whether it is using losberger tents for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

Besides getting time out of the office or maybe free trip to a different city, many people loathe the idea of having to go to corporate events. The idea sounds fun, but the busy schedules, hours listening to boring speakers, and games is enough to make you cringe inside – even if you don’t show it.

So now that you are planning your own corporate event, what is something you can do to make sure your guests aren’t secretly hoping someone pulls the fire alarm or, even worse, that there is a power outage?

These five steps will guide you in spicing up your next corporate event so that you will raise the bar for all other corporations:

Choose Any Location Using Losberger Tents

The first thing that your guests will see is the venue you choose. When they arrive to your event, are they going to be blown away? Convention centers and generic ol’ conference halls seem to be the desired pick for most organizations. You have the same bright, busy carpet and white cloth table coverings with very few windows. It is boring.

Why not try something new? Losberger tents offer a place to wow your guests. They give you the opportunity to hold your event in any location. Pick somewhere remote and beautiful – off the beaten path or search for a location that is sure to grab the interest of attendees. If it has space for a losberger tent and is near lodging, then you are set.

You can rent and customize losberger tents very easily. Depending on the size of your crowd, you can increase or decrease the size of your tent. In fact, if you really want to go for the wow factor, losberger tents can be rented as two-story buildings – with lots of windows! They are climate controlled and act as real buildings – only their location is not permanent! Give your guests something to talk about!

Set a theme

Themes for your corporate event can be as professional or as goofy as you would like them to be. What matters is that you pick a theme that will be eye-catching and you go all out for it. When planning your food, prizes or giveaways, decorations, etc. make sure you keep with your theme and match every detail accordingly.

Remember – colors matter! Colors can set a tone or mood for an event. To make sure you get the right vibe going, check these out:

  • Red: signals passions, intensity, power, excitement – and even anger.
  • Purple: royalty, luxury, spirituality
  • Blue: calm, peace, tranquility, trust
  • Green: rejuvenation, health, nature, harmony
  • Orange: confidence, friendliness, outgoing
  • Yellow: happiness, optimistic, cheerful, awakening

You know your vision and the goal you are trying to achieve. Just make sure your decorations and colors remain uniform and flow throughout each aspect of your event.

Increase your social media presenceLosberger Tents | American Pavilion

Getting the word out there about your event is crucial. You cannot just rely on word-of-mouth or a few Facebook posts to get it going. These days, a social media presence isn’t an option – you need one. If you are not up on the ins and outs, find someone who is!

Use sites where you will find your ideal audience. Post about your event, of course, but also post relevant blogs, photos, surveys, etc., to engage your audience. Another great idea is to do a promotion that will get you shares and attention. You want them to know your name and what you are about – and you want them to discover you are having an event. If you stay in front of their face – even if just while they are scrolling through – they will remember you.

Extra tip: During the event — always, always create a hashtag and encourage lesson and photo sharing by your guests to help increase your social media presence for future events! This is like having free promotion!

Engage your guests

Everyone dreads the getting-to-know-you games at corporate events. Every corporate event has speakers, a cocktail party, a dinner, a vendor’s area, games – it’s all rather generic and predictable.

To stand out, you will need to do something different. You will need to engage your guests and make them forget they are even at a boring corporate event. Check these out:

Go off grid and give your guests a time of growing and relaxation. Remove the need for electronics and, instead, let attendees recharge while spending time at your event. Have spa services, fresh foods, etc. (This is a perfect idea if you rent a tent for your event and place it in a remote location).

In addition to learning about your corporation, incorporate a learning event for your guests. For example, have a cooking class, teach a dance move or a magic trick, etc.

Think of what you would like to see at a corporate event and think about what you want your guests to get from yours. Then, put your mind to work and brainstorm ideas. You can come up with something unique, memorable, and engaging.

Throw in the unexpected

When all else fails, do something out completely unexpected and catch your guests by surprise. Here are a few ideas to get your wheels turning:

  • Invite a well-known speaker
  • Have a known musician
  • Plan a flash mob
  • Incorporate neat talents into your theme, such as a magician, acrobats, snake handler, caricature artist, etc.

There are so many possibilities. Doing something out of the ordinary will leave a lasting impression for all who attend your event. Think about it carefully and go for it!

No matter what your corporate event is about, it doesn’t have to be all business. Attendees are used to the monotonous events in their industry. Step out and do something different. Whether it is using a losberger tent for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

How to Put Together a Last-Minute Party

Tent Rentals | American Pavilion

Have you ever had that nagging feeling that you are walking through life way too easily – as if you are completely forgetting something, like, BIG? Then, when you least expect it, it hits you square between the eyes – how in the world could you forget that you agreed to host a party for a specific person/occasion and it is to be held in just a couple days?!

Don’t fret! There is nothing that will get accomplished if you are panicking. Instead, sit back and read through these tips that will help you make last-minute party throwing look like a piece of cake.

Take a deep breath – here we go:

Make a To-Do List

It is hard enough to try to organize a party at the last minute. Forgetting something you need to do to make it all happen smoothly can lead you down a rather dark, bumpy road. Take some time to sit down and think about everything you will need before, during, and after your party. Make a list and keep it organized.

While you are making that list, why not go ahead and make a list of all the people you are going to invite?

Electronic Invites

Snail mail is out of the picture these days. Really – when was the last time you received a party invitation in your mailbox? Exactly! So, your guests will not think anything of it when they are invited via e-mail or social media. In fact, they may even think you planned it that way!

Send a batch email, use a free service such as evite, or use the event calendar on Facebook to send out instant party invitations. Make sure to ask that your guests reply quickly so that you may get a head count. Providing a small apology for the delayed invite couldn’t hurt, either.

Take it Outside Using Tent RentalsTent Rentals | American Pavilion

The thought that will likely pop into your head as soon as you realize you need to throw this party right away is, “Oh, no! I need to clean my house!” Well here is an idea – how about taking the party outside? You can turn your backyard into the party spot and you can leave your house as dirty as you’d like! Fabric tent rentals can give you protection for your guests and your electronics, food, etc. These tents are completely customizable so you will find one that will work for you. Since you are short on time, it is a good thing they assemble quickly!

Pulling the sides open on tent rentals will allow for an indoor/outdoor backyard party feel. Tent rentals can create a very welcome atmosphere for your guests with a lot of room for socializing, playing games, or just relaxing.

Decorations

You do not have much time to get fancy so keep it simple. Besides, simply stated decorations can sometimes be as beautiful as a professionally decorated room. Check your local party store for decorations that fit your party theme. A little splash of color is all you need.

If you decide to party outdoors, make sure you make use of various lighting techniques. In fact, stringing lights across your backyard can create a magical feeling.

Guests will not notice the decorations as much as they will the taste of the food and drinks, so make sure you keep your focus on your priorities.

Food and Drinks

Do you really have time to plan a whole big sit down meal? Assuming you don’t want to overburden yourself even more, the answer is no. The best approach to food and drink for your last-minute party will be to focus on wide variety with minimal choices.

For food, think hors d’oeuvres. And, by all means, do not have six different chips and dips. Instead, have a few different choices for your guests to choose from – not all from the same bin at the grocery store. A few ideas are hummus and pita, brie and little toasts, banana nutella dip, veggie skewers, popcorn, chicken wings, etc.

As for drinks – you will never fill everyone’s individual tastes. Pick the 3 most versatile and popular drinks among your friends and call it a day. You have way too many things to handle than to worry about beverages.

On a side note – if anyone asks whether they can bring something when they reply to your invite, you may tell them they can bring an appetizer or special beverage if they so wish, but that it isn’t required!

Entertainment

There is no rule book that says guests need to have more entertainment than socializing with each other. Then again, bored guests are no fun – so you will want to have some sort of entertainment.

Your time-frame is short so you will likely not have a chance to book either a DJ or a local band – and that is just fine! Set up some speakers – your own or borrowed – and hook up a play list using your computer, iPod, mp3 player, etc. This will allow the music to help set the tone for the party without requiring too much of your time and attention.

Games are another thing you can do. A quick search online and you can find party games that don’t require anything more than what you already have. Or, take it back a few years and pull out all your old board games that have been collecting dust in the back of your closet. You can even get creative and put a new spin on old kid games.

If you have one, using a projector is another idea for entertainment. This will allow you to stream music videos or show movies throughout the night. Even a stream of funny videos can keep the mood light and fun! Hey, a laugh is a laugh, right?

Most guests come to parties to mingle, laugh, eat, and drink. Everything else is just a bonus. From tent rentals to simple lighting, follow these tips and no one will ever know that you forgot anything… Cheers!

 

 

 

 

 

7 Steps to Hosting the Ultimate Dinner Party

Tent Rental | American Pavilion

Anyone can throw a dinner party. Not everyone can throw the ultimate dinner party. So, what makes it ultimate? Planning, planning and planning. Oh, and not leaving any detail untouched.

Making the decision to throw a dinner party can sound exciting. But when the ball starts rolling, the idea of putting it into effect can be a bit overwhelming. It isn’t easy making sure everything goes smoothly – from the initial arrival of guests to the last goodbye. However, if you can arm yourself with this checklist and the will to make it happen, your dinner party will be the talk of the town for years to come.

Timing and Invites

First, timing is everything. Deciding the best time of year, the best day, and best time will be key to how many will attend. Keep in mind possible weather-related issues, holidays, and other events. You will want to gather a list of those you are inviting and prepare the invitations. Mailing (or e-mailing) the invites should take place about 4 weeks from the party date. This will allow plenty of time for any planning or schedule re-arranging that needs to be done by your guests.

 

Creating Space

Decide where you will host your dinner party. If your guest list is small, you may be able to hold the dinner in your home, using your existing dining room table, or adding on to it. However, for those with extensive guest lists, hosting a gathering under a tent rental in the backyard may seem more logical. Using a tent rental for dinner parties is extremely common and can make the dinner more enjoyable – adding space to roam.

Make sure to account for enough space to have a dining area, a food station area, a comfortable sitting/mingling area, and an area to entertain for things such as dancing, games, etc.

Don’t forget to decorate your space! Choose a color scheme or a party them and match your decorations to it. There are many ideas online or at party stores if you can’t decide.

 

Planning the Menu

Most guests will arrive hungry. They know they are coming to your awesome dinner and they will bring their appetite. The best thing that you can do as a hostess is provide something for your guests to munch on prior to dinner. Appetizers or hors d’oeuvres such as chips and dip, veggie platters, shrimp cocktail or skewers, etc., will be light on the stomach, but will keep your guests busy until the meal is ready.

Dinner can be served at the table or via buffet style. Either way, make sure you have a varied selection. Not everyone likes the same dish. Some guests may also have dietary concerns. Make sure you provide dishes with meat, some without, and, if you cook a dish that has well-known allergens, such as shellfish or peanuts, make sure you notate it.

Always conclude the meal with a dessert. Get creative. You want this to taste delicious since it is going to be the final taste left on the tongues of your guests! Chocolate fountains with a variety of fruits, a sundae bar, pies, cakes, brownies. The choice is yours—just make it good!

Tip: If you decided to go with a theme, let your food keep in line with that theme. For example, if you decide on that Mardi Gras party, then serving a crawfish boil or jambalaya would be fitting.

 

Plan for Weather with a Tent RentalTent Rental | American Pavilion

The comfort of your guests is very important. If you are holding the dinner party indoors, make sure you have adequate cooling or heating. In addition, make sure you have a plan for wet shoes, clothes or umbrellas – you do not want a wet, dirty floor should Mother Nature decide to soak you!

This point is more important to look at if you decide to host your party outdoors. You will need to be prepared for all types of weather conditions. A tent rental can provide shelter from rain and sun. If it has walls or a floor, then you can avoid wind and mud. You can also set up fans and heaters or use a tent rental that allows you to control the temperature.

If your guests are exposed to the elements, you would be an ultimate hostess if you provide little luxuries that others may forget. For example, soft throw blankets, insect repellant, sun glasses, flip flops, hand-held fans, etc. The more comfort you provide, the happier your guests will be.

 

Lighting

Lighting can make a bold statement and set the mood. Soft lighting can create an intimate environment, allowing your guests to come together.  Make use of candles (citronella candles if you are outdoors), delicate string lighting, or lanterns. Switching your normal lightbulbs for those of a lower watt can make a big difference, too. Having more soft lights rather than less bright lights can create a calming effect, making the night more serene.

 

Drinks

You will need to make the decision of whether to serve alcohol at your dinner party. Sure, some people do not drink, but many others do. Asking your guests to bring their own drink, i.e. a “BYOB., will not lead you to win the ultimate dinner party host award. Your guests want to be catered to and treated. If you choose to treat them to booze, then you are going to have to make some decisions as to what you will serve. For the sake of your budget, you will want to ignore specific requests. Decide on a special drink of the night – one that goes with your party’s theme or color – and buy a load of white and red wine. Your guests will be appreciative, guaranteed.

 

Plan a Group Activity

This doesn’t have to be cheesy. You can choose a game or event that matches your party theme or you can just choose something to get your guests moving and talking. Guests don’t want to be bored and they surely aren’t coming just for your Aunt Mary’s old casserole recipe. Whatever you decide, keep it fun and entertaining.

Dinner parties can be exciting and memorable. It doesn’t take any special skill to throw an ultimate dinner party – just organization, planning, and a thoughtful attitude. Remember your guests are guests and treat them as such, even if they are your closest friends.

 

Video: 5 Things People Ask Event Planners

For those that are event planners, there are always so many different questions people ask. The job itself for an event planner can be stressful and tiresome, but at the same time very fulfilling. On top of that, people always seem to ask the same questions that are either annoying or borderline ignorant

The following video highlights 5 of the most obnoxious questions people ask event planners. Such questions like, So, you’re a party planner, or how do you get a degree in that?

For more about event planning visit Event Manager Blog HERE

 

 

Using Creativity for Special Events

Using Creativity for Special Events | American Pavilion

When you work in a field like event planning, creativity is one of the most key traits one should have. If you present an event that is uninspired and drab, you’re probably not going to go very far in the industry. Being creative with events is an art on its own. Creating an inspired event can take you places and cement yourself as a visionary planner, and a go to person. There are many ways to help spark that creativity that is inside of you.

Sticking to the same sources for ideas, can get stale after a while. Take a few extra trips to different stores, venues, and gardens. Also switch up your magazines and websites you read on a daily basis. Involve your team more in the planning. Take their ideas and work with them to create something you might not have done before or have been wanting to do. Create idea lists and work on developing the ideas you have. Try things and take a risk.  Don’t take on too much, otherwise you might get burned out.

 

For more on enhancing your creativity visit Special Events HERE

10 Signs of a Failing Event

10 Signs Failing Event | American Pavilion

We’ve all been to those events where they start out alright, but towards the middle of the evening, the festivities, energy, and all around excitement just isn’t there anymore. The sooner you can recognize the signs that things are about to go from bad to worse, the better. A failing event is not as obvious as you think. The following signs your event is failing are right there in front of you, and if caught early enough are very correctable.

01) No one is talking about the event
02) Low Attendance
03) Improper Feedback
04) Poor Marketing
05) Wrong Demographics
06) No Personal Connections
07) Not Adapting To The Times
08) Same Year After Year
09) Continuous Issues
10) Not Enough or Wrong Vendors

Watch for the early warning signs while there’s still time enough to do something to address them and take action. Take the feedback you get from the attendees and better your event for the following year. Make a check list of all the things you need to do and to avoid. Double check everything and be in communication with everyone involved in making your event a success as opposed to a failing event.

For more information visit Event Manager Blog HERE

 

4 New Trends in Event Design

Trends in Event Design

Every industry goes through constant change. The event industry is one that is changing on a daily basis. New technology and changing trends are making event design and planning a very challenging profession to stay on top of it all.

Instead of holding your event at the typical conference hall at a hotel or convention center type place, consider different venues like, art galleries, concert venues, smaller family owned businesses and more. The change in location presents a different vibe that is more engaging and thought provoking, rather then a dull drab hotel ballroom.

Add some style to your event. Select different chairs, have an assortment of food and beverages, create a lounge for networking.

Technology is key to keeping those in attendance engaged. The use of tablets and interactive games, sponsored giveaways go a long way as well.

Make the event something that stands out. Use different lighting and effects to make it memorable and attractive. The use of hologram technology is fast becoming widely used in corporate events and live music.

In the end the lasting impact you make on the people attending the event will pay off. The ideas that you had to make the event something that substantial and intriguing, will make you the star of the whole thing.

 

For more on these event design techniques visit the event manager blog HERE

Bad Habits of Event Planners

Everyone has a few work routines they would like to change. We tend to develop habits that don’t make us the most productive and successful. When you recognize the areas that need improvement and work on them, you are on your way to be successful. There are 10 different bad habits that event planners have that could cause some issues for your next event.

Working 24/7 is a big problem many event planners have. They are always working day and night, which takes away from everyday life and can cause some mistakes which leads to frustration. It’s never OK for your planner to act like they are a guest. It’s just very unprofessional and rude. Breaking yourself from old bad habits requires you to develop new and healthy routines. Try to focus your energy on making changes that will improve your business and the experience you provide to your clients. By stepping back a taking a hard look at what you do well and the areas where you can improve you will set yourself up for a long and successful career.

 

For more information about these bad habits visit the Event Manager Blog HERE

 

 

Planning a Conference That Will Inspire Attendees

Planning a Conference That Will Inspire Attendees | American PavilionIncorporating creative aspects into a conference isn’t always an easy task. Here are a few ideas to excite and inspire attendees at a conference:

  • Take on a creative mindset. Planning an event with a creative mindset provides guests with the tools to have a creative perspective towards the event.
  • Find an inspiring place for the event. Whether it be a bright outdoor location or unique venue, the setting of an event with have a significant impact on the atmosphere.
  • Engage attendees at the conference with a careful balance that is both informative and entertaining.
  • Allow attendees time to talk with plenty of breaks between speakers and presentations.
  • Encourage attendees to connect over social media using hashtags that involve the event.

To read the full article written by Adam Parry on Event Industry News, click here.