Here’s How You Can Plan an Unforgettable Corporate Event

Clear Span Tent | American Pavilion

So, you are ready to take the plunge and host the latest corporate event in your industry. You have invited many people and want to make a bold statement – as this is your make or break moment.  You want to do something different and engage your guests, rather than just have the same old boring conference with a monotone speaker and a yawning audience. There must be a way to avoid this, right? Yes! There sure is.

From renting a clear span tent to selecting the perfect theme, use the ideas below to liven up your next corporate event and raise the bar for other industry leaders in the future. Be prepared to have a blast at the hottest corporate event yet!

Use Props with a theme!

Props are awesome. They offer event-goers a chance to let loose and maybe even giggle a little bit, depending on the props and theme you choose. Here are few of the most popular:

  • Night at the movies. Complete this idea with a movie screen and projector, popcorn machine, props to include the Hollywood sign, and the walk of fame.
  • Set up a photo booth. You can use props to match your theme, say — the roaring 1920’s, casino night, 1980’s flashback, animal kingdom, etc.
  • Ice sculptures
  • Road trip. Use car prop, street signs, state backdrops, photos on postcards, etc.
  • Stress relief. Offer massages and spa services to your attendees. After all, it may be a work event, but it is also a mini vacation from the office.
  • A DIY section. Think of something that may come in handy for the folks in your industry (or just simply a fun idea) and have an area in which your guests can learn how to make their own. For example, lotions, a zen garden, stress balls, step by step painting class, etc.
  • Inflatables! These are not just for kids anymore! Instead of bounce houses, adults get inflatable money booths, bull riding, snowboard or surfboard riding, etc. Fun stuff!
  • 50’s diner themed. Complete with poodle skirts, jukeboxes, records, and checkered flooring.

The point is to make the atmosphere fun and entertaining. Sure, your guests are there to work – technically. But, sometimes it is okay to let loose when the boss isn’t looking!

Backgrounds – and photo spot

Have you ever watched celebrities walk into an award show or a benefit on the red carpet? How about turning your guests into celebrities? Have a red carpet (or any color, for that matter) and then take their picture in front of a backdrop as they arrive. You can use a backdrop that matches your theme or you can have a backdrop custom made with your company or events name and/or information on it. (The latter can turn into a great advertising tool thanks to social media).

Use the photos you take during the event and turn them into something comical or memorable. For instance, you can put the faces on bobble heads, create canvas photos, caricatures, pins and badges, etc. It is even possible to set up an Instagram station (or any social media, for that matter). As the pics are posted (with a specific hashtag) you can have video screens throughout the venue showing a continuous collage of these photos. You may also have an area when people my purchase or download copies that were professionally taken at the event.

Rent a clear span tentClear Span Tent | American Pavilion

Gone are the days of boring old hotel conference centers or convention centers. People these days look for adventure or, at the very least, something intriguing or unique. Take time to carefully select where you would like to hold your event.

A suggestion that allows you a lot of room for customization to get the exact space you want is renting a clear span tent. It is easy to do – all you need to worry about is finding a space large enough to hold the clear span tent, the attendees, and, possibly, parking. You determine the size, the layout, the location, and any other specific details and the ball starts rolling. Easy as pie! Clear span tent rentals even have all the offerings of a permanent building – flooring, walls, climate control, etc. – except it is where you want it and designed how you want it.

Performers

Who says you need one famous headliner or performer to make your event a success? That is just not the case at all. In fact, if you can keep your attendees entertained throughout the event, you are so much farther ahead.

Here is what we are talking about here:

Let’s say you have a casino-themed event. While you will have various casino games, etc., why not hire Vegas dancers to mingle among the crowd, as well as have short shows sporadically throughout the day?  Or, if you are having a circus theme, why not hire fire-eaters, jugglers, clowns, and acrobats to make their way through the crowd? If it is a tropical or island theme, you could hire belly dancers. Get the idea?

There are so many options – and even more people looking to entertain. You just have to find them!

Hire a DJ and an MC

No one can quite get a party going quite like a DJ can. People love music – especially music that makes them feel good. Hiring a DJ for your corporate event can liven the moods of your attendees and keep a joyful feeling in the air.

MC’s can be entertaining, as well. They keep order in an event. When you have a lot of guests in a large space with a lot going on, sometimes it can be hard to maintain order and reduce any confusion. An MC can be that center point of contact for attendees and help with the flow of the day.

If you use your imagination, you should be able to come up with all sorts of ideas to liven up your next corporate event. Just keep in mind that the idea is help keep the mood of your attendees elated, the feel of the event confident, and the outcome successful. Best of luck!

 

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