Tips to Benefit Your Fundraising Event

Event Structure | American Pavilion

For one reason or another, you have decided that you need to raise money. It doesn’t matter whether it is for your business, your kid’s scout troop, a non-profit side project of yours, or for a personal matter. What does matter is how you are going to raise money.

Pay attention to the tips below and see if they may be able to help you decide the best way to raise the funds you need.

Why fundraising is important

Fundraising does just what it says – it is raising funds. Fundraising occurs for all sorts of reasons. In schools, kids participate by selling candy bars or wrapping paper to earn money for trips or new uniforms, etc. Businesses and nonprofits have fundraisers to raise money for much needed equipment and supplies. Communities may hold a fundraiser to raise money for a resident who has a medical need or has fallen on hard times.

Even though these are all very different situations, they all have a common need: to raise money for something that they see as important. And there is always a following of supporting individuals that want to help. Without the opportunity for fundraising, many organizations and communities would be missing out on some important – and possibly lifesaving – items.

How an event structure a can help: Bigger IS better

When you decide to have a fundraising event, you will need to decide on your location. Something to keep in mind is that you may not have an exact number of how many people will show up to your event. And, let’s face it – the more people, the more potential there is to raise money. So, the more the merrier! Therefore, you are going to need to have space to accommodate all your guests. Don’t forget you will also need to account for room for your volunteers that will be helping with organizing and executing the event.

What does all this mean? You will need a versatile space.

Renting an event structure can offer the perfect solution. It gives you a covered space with all the conveniences of a real building, but it is flexible in case you get an overflow of attendees! Event structures can have flooring, side walls, and can even be climate controlled – which can help combat bad weather conditions. Not to mention that event structures come in all sizes. So, you are sure to find the perfect space!

Now all you need to do is decide what kind of fundraiser you are going to have!

Hire a band or have a talent show

Music always brings people together and is a great way to fundraise. Most local bands are looking for gigs to book and may agree to perform at your event for a reduced fee or even for free! If you are feeling ambitious, you could book a couple of bands and keep the music going – make it a mini music festival fundraiser! Bands from different genres could also draw different crowds. A plus to this route is that if you are worried about the turnout at your event, most bands have their own regular following which can be a great perk!

If your crowd is more daring, you could have a talent show. Plan well in advance and have people sign up to participate. Award prizes in different categories, have judges, make it fun. Having an event structure for your fundraising event means that you can have space for a dance floor and a stage.

So how can you raise money with either of these events? Charge an admission fee, sell food and drinks, and sell tickets to raffles (with donated items) and 50/50 games of chance.

Auction anyone?Fundraising Event | American Pavilion

If you have a rather large following, reach out and see if you can obtain donated items for an auction. It can be a simple auction or can be combined with a dinner or live music. Have your guests bid on the items. It helps to draw a crowd if you can get an individual or company to donate an extravagant item to be auctioned.

You can charge an admission fee and for any food or drink items you decide to sell.

Dress up for a formal dinner

People like to have a reason to dress up. Why not give it to them? Getting fancy for a good cause can make people want to spend money. Organize a formal dinner – either home-cooked or catered – and charge for those tickets. Promise your guests a night of dinner and dancing. Or, if possible, hire a relevant speaker, and sell tickets to dinner and a show.

Make sure you decorate your event space to match the event. After all, you don’t want your guests in tuxedos and formal gowns while sitting on metal folding chairs and eating on paper plates. If you spend the money to make your space magnificent, then your guests will be willing to purchase your tickets. In other words, it may cost you more to decorate and have this type of event, but you will also be able to charge more for tickets.

Consider combining this formal dinner with a silent auction of donated goods to raise additional funds.

Friendly competition or race

Remember those days of the all-night dance ‘til you drop? Or how about the jumping jack challenge? A 5k race? These types of events can make good fundraising methods, too. You can organize an event that consists of a race or a competition. Advertise your event and ask people to sign up and participate.

The participants will then reach out to the people they know with the hope of getting sponsors. For instance, if you choose to have a race, the participant will obtain donations from people supporting that individual in his or her efforts to complete your challenge. Make sense?

To be successful, you must choose a competition or race that interests you and your target audience. Then, go for it! Just don’t forget to have prizes for the winners!

Fundraising can be fun – it doesn’t have to be tedious. Brainstorm and decide what you think people will be more interested in and do it!

5 Events that are Better with a Tent Rental

Tent Rental | American Pavilion

When you want to have a party or get-together, one of the first things you must decide is where you will hold the event. You likely have an idea of what you are hoping the party will be like – the theme and décor, the vibe, the time of day, how you want it set up. Maybe you even know what you will wear! Before you spend all your time looking at hotel conference rooms, banquet halls, park pavilions, or personal living space – how about you consider a tent rental? Let’s face it – the “normal” spaces are boring and everyone rents them. Perhaps it is time for you to step outside the box and give your guests a more unique experience –without that crazy banquet room carpet.

Deciding to go with a tent rental for your next event means that you can decide on a location anywhere – vacant lots, parking lots, backyards, parks, etc. Find a space big enough for your event and erect your tent. If you are still on the fence about whether a tent rental would be the best idea for your event, here are five events that are made even better by choosing to use a tent!

Weddings

When you think about outdoor weddings, you likely think of a beautiful nature backdrop to the big day and dancing the night away under the stars with a soft glow of string lights. Then you probably think about how the biggest rain storm could just happen to form and ruin the day you waited your whole life for.

So, what if you could have your cake and eat it too? Meaning – you can still have your outdoor wedding and if Mother Nature wants to throw a fit, let her! That is where a tent rental comes in to play. See, you can have your wedding outdoors, with all the convenience of being indoors.

Tent rentals provide you with walls to protect from the outdoor elements and a dance floor to get down with your wedding party and guests. Decorating can be easy, as a tent is an open canvas – allowing you to set up the layout just as you have always imagined. Problem solved!

BrunchTent Rental | American Pavilion

Brunch is a wonderful time to get together with friends, family, and colleagues. Especially during the spring time when the weather is warming, the trees are starting to return with a breath of life, and flowers are blooming in shades of the brightest colors. People want to be outdoors. So much so that holding a brunch and blockading everyone in your dining room seems a bit suffocating.

While it is a beautiful time of year, it is also often rainy. You will want to make sure you have some sort of cover for your guests just in case. If you have a large backyard, consider renting a tent to hold your brunch. It is sure to make it a winning experience for everyone involved.

Cocktail Party 

Cocktail parties are fun get-togethers that allow you to avoid the formal sit-down full-dinner type events and lean more toward tapas while your guests sip their adult beverage of choice. These parties involve a lot of mingling. They also tend to involve a lot of music and a little dancing.

You don’t need a fancy hall to have a cocktail party. In fact, that seems a bit boring. You can decorate a tent, giving a soft, warm, slightly-seductive ambience to your cocktail party. Outdoor parties seem to liven the mood. Spills or other accidents – will be much easier to handle outside, rather than inside…especially if your other option was to have the party in your own home!

Networking Events

Networking events also work well in tent rentals. Why? Because you never know how many people are going to attend. Many times, these events are not by reservation or invitation. And, even if they are, colleagues usually invite others who invite others who send an email blast inviting others and, before you know it, you are overloaded. Many people choose to come for the freebies – the food, drinks, and entertainment – while hoping to score at least one new contact.

Choosing a tent for networking events allows your overflow to spill out into the open areas. Tents are customizable and can be as large as your space will allow. If you still need more room, the sides come up, allowing your guests to feel free and able to move.

Kids’ Birthday Parties

Imagine it: A party of 25 six-year-olds, hyped on sugar, running from one end of your house to the other. You will be on edge secretly waiting for the first sound of the crash of one of your precious items – or kids. Combine that with messes, crowded games, and spilled Kool-Aid – and you will be thankful that you are reading this article.

When you have your next kid’s birthday party – rent a tent. Just do it and don’t even think twice. The tent will provide ample space for kids to run. It offers open space for a variety of party games, without having to worry about things getting broken. Forget about having to pin the tail on the donkey – an outdoor party will give you the freedom for such games as:

  • Potato sack races
  • Three-legged races
  • Egg and spoon race
  • Limbo
  • Apple bobbing
  • Treasure dig

And let’s not even mention the high-pitched squeals of those 25 six-year-olds – this sounds so much better when combined with open air instead of four concrete walls. The other parents will thank you.

Choosing a Tent Rental

The good news is that it doesn’t even matter what time of year you decide to party. Tent rentals come in many shapes and sizes – depending on what you are looking for. You have the option for walls, flooring, and climate control. The tent will keep your guests safe from outside elements, while allowing you to relax and enjoy your party worry-free.

 

Welcome Spring With an Outdoor Event

 

Event Structure | American Pavilion

Spring time is fast approaching. That means it is time for the winter weather to find its way out of town and for the warmer festivities to commence! This time of year is almost symbolic of renewal, as the outdoors seem to breathe out a new sense of life. It is colorful and embracing. If you find yourself stuck in the house doing your “spring cleaning,” why not gather all your friends, family, and an event structure to join nature and welcome Spring? Think about it — a party sounds like more fun!

An event structure makes the perfect space

Unfortunately, as much as you are ready to enjoy the warmer air outdoors, “April showers bring May flowers”which can make outside activities a bit wet. Don’t let that stop you from celebrating! It is easy to keep things moving with a event structure.

Event structures can offer you the best space to hold your spring time celebration. Depending on the size of your space at the park or even your backyard, these tents can be customized to meet your exact specifications. In fact, you can specify the size, the layout, the flooring, sidewalls, etc.

Climate control for these buildings is also an option. They are a surefire way to have all your guests over to enjoy the fresh air, while also being safe from any lingering not-so-friendly weather elements.

Spring time party ideas

Having a Spring time party isn’t necessarily the most common thing to do so you may need a few ideas to get you started. Here are a few themes and ideas to get your guests out of the house and into your backyard:

  • The idea is to be outside after spending a winter cooped up inside. Make sure to plan your party for the daytime so everyone can enjoy the outdoors and, of course, the sunshine.
  • Make it a brunch! It’s the start of a new day – the morning is crisp and bright, and brunch doesn’t mean your guests must get up too
  • Since Spring is all about flowers, why not have a garden party? You can still use your tent or event structure and no, you don’t need to have an actual garden. Instead, create your space to meet your party. It’s all about effect.
  • Have a floral arrangement party. Hire an expert to come and give a tutorial to you and your guests on how to create a beautiful floral arrangement. This is a time to come together to socialize, learn a new skill, and get something special to take home.
  • Go tropical and have a luau. You can even request that your guests come dressed in theme! Fire up the grill and get your limbo stick ready. Oh, and don’t forget the grass skirts!

There are many things that you can do to ring in Spring. It doesn’t have to be formal or extravagant – it just has to be fun and relaxing! So, keep your eye on that when planning.

Decorating your spaceiStock_000009597805_Small

What is the first thing that comes to mind when you think of Spring? Flowers, of course! After all, isn’t that what Spring is all about? All the flowers and trees and plants come back to life, showing off their bright colored hues of reds, pinks, purples, yellows, oranges, etc. Why not choose to decorate based on this refreshing burst?

Use bright dishes, silverware, and table cloths. Line your perimeter with bright flowers, such as the Tulip, Daffodil, Pansy, Hyacinth, Sweet Pea, Lilac, Peony, or Amaryllis. You may even want to hang some of these plants from the ceiling — to lift the color up against the white ceiling.

Make sure you create centerpieces, as well, for your tables. Depending on your theme, combining flowers with simple craft projects can leave your guests in awe. For example, adding food coloring to a clear vase and inserting a couple white Daffodils. Mix up the food coloring to keep the area colorful! Simple and fun.

Planning the menu

You have got to make some good food. You have invited your guests to take part in your Spring fling, they are going to want some goodies, too. Here are a few ideas to get you going in the kitchen:

  • Grill out! Make it an informal dining experience by firing up the grill and cooking the food while your guests are arriving. Let’s face it – the smell of food on the grill gets everyone in the outdoor party mode. Have sides prepared in advance and keep them simple – salads, chips, fruit, etc. Choosing to go this route gives you more time to focus on your guests.
  • Combine breakfast and lunch and have brunch! Serve both breakfast foods and small lunch items. You can even get nifty and create an omelet station.
  • Keep the food light as it is day time get together, not a heavy seven-course sit-down dinner.
  • Allow your guests the chance to serve themselves buffet-style can also create a more informal setting.
  • Offer a set selection of beverages to choose from, such as water, coffee, tea, lemonade, or juice. You can also create a light, signature, bright-colored adult beverage of the day.

Plan activities

Now that you have everyone together, what will you do? First, mingle. Spend time with the people you may not have seen for a while due to the cold, the holidays, etc. and chow down on some good food. If the rain holds off, you can always play some fun yard games. For example – cornhole, horseshoes, croquet, football, baseball, or even volleyball or Badminton! If games aren’t your thing, then put on some music and dance.

The whole idea is to come together and enjoy the freshness and the clean, crisp air. Breathe in the aromas and the colors of spring while surrounded by the people who make your life happy. Having a Spring get together should be fun, not tedious. If you include elements of the season and combine them with your outdoor setting and an event structure, your guests are in for a real treat.

Using a Clearspan Tent for a Mardi Gras Party

Clearspan Tent | American Pavilion

It’s that time of year again. The time when people from all over the world travel to New Orleans for parades, music, partying, and making memories they may very well never even remember. While many people want to make this journey and partake in these festivities, not everyone has the opportunity.

Who says you need to be in New Orleans to celebrate Mardi Gras? Why not throw your own party? In fact, creating your own party means that you can invite who you want, chow down on the food you choose, all while partying in your own backyard – close to the conveniences of home. What could be better?

First, clear space in your backyard and rent your clearspan tent. Then, keep reading:

The Invitations

You are going to want to send out invites to those you want to share your Mardi Gras event with. The invites will allow you to keep everyone on the same page about the party’s happenings and what is requested from guests. For instance, tell your guests to dress for the occasion and to bring their own masks and supply of beads for sharing.

To keep it fun and intriguing for your invitees, keep your invitations festive. Use sparkles and make them shine in colors of purple, green, and gold. Hint: Your invitation is going to be the first clue as to how thrilling your Mardi Gras party will be – so be bold and make it stand out!

Decorate Your Clearspan Tent

Here comes the fun stuff – decorating. You made the great decision to rent a clearspan tent, allowing you to have the freedom of openness for your guests to get wild and crazy. Now all you must do is transform your backyard and your tent into Mardi Gras central. If you don’t know where to start, keep reading – we’ve got you covered.

  • Stick to the festive colors green, purple, and gold. And make sure to add some sparkle.
  • Use garland, tinsel, and balloons to decorate the area.
  • Get table coverings, paper plates, napkins, and cutlery to match.
  • You must have a sparkling disco ball.
  • Decorate walls and poles with masks, Mardi Gras signs, all things jazz (such as music notes, saxophones, trumpets, etc.)
  • String decorative lights throughout the tent and fly the Mardi Gras flag high and proud!

Use your imagination and check out your local party stores for ideas and decorations.

Dress for the OccasionClearspan Tent | American Pavilion

This is where the fun stuff comes in. You want to get your guests involved into playing the part to make your Mardi Gras party true to form. Idea: Entice your guests by letting them know in the invite that there will be an award for the best dressed.

Mardi Gras is all about having fun and letting loose. It is a time that you can go wild with your look, in a glitz and glamour sort of way. Sequined dresses or gowns for the ladies and suits for guys are the top ideas for attending a party. Keeping your outfits within the color scheme is also recommended. For example, wearing a sequined purple suit would fit in perfectly!

Masks are also a big hit with party-goers. Years ago, these decorative masks allowed guests to mingle in an incognito manner – overriding the constraints of different societal classes. Nowadays, the masks are worn because they are just part of the culture. You can decorate your own or buy masks from party or masquerade stores. Whatever you do, make sure you include feathers!

Beads are perhaps the biggest symbol of Mardi Gras these days. The colors, purple, gold, and green have a historical meaning – purple for justice, green for faith, and gold for power – and were initially meant to be thrown to those in the crowd who exhibit the meaning of the colors. Now, not so much. Beads get tossed for various reasons and are a staple of any Mardi Gras party.

The Sounds of New Orleans

Music is HUGE in New Orleans – and that also goes for Mardi Gras celebrations. You have a ton of people at your party that you want to entertain, keep them moving, and keep their spirits high. You can do that with the perfect Mardi Gras playlist. It must include:

  • Louis Armstrong’sWhen the Saints Go Marching In
  • Al Johnson’s Carnival Time
  • The Hawketts Mardi Gras Mambo
  • Earl King’s Street Parade

It doesn’t have to be perfect. Any Jazz, Cajun, or pop music will do the trick to keep your guests smiling. Don’t forget to plug in those speakers and sound system – then kick it up a notch!

Classic Mardi Gras grub and cocktails

New Orleans uses flavors of Cajun and Creole to spice up the party. You absolutely cannot have a Mardi Gras party without gumbo, jambalaya, crawfish, and hush puppies. Let’s not forget the king cake – the delicious cream cheese cinnamon sweet cake with a little plastic baby hidden inside. Yes, you read that right – a plastic baby hidden within the cake. While you want to be sure not to choke, if you get the slice with the hidden baby it is supposed to symbolize prosperity.

Cocktails are also a big part of the celebration. Here are a few of the most popular mixed drinks:

  • The Hurricane: a powerful drink of fruit juices mixed with two types of rum.
  • A Ramos gin fizz: this is a classic in New Orleans created by Henry C Ramos. It is a gin fizz combined with egg whites and orange flower water.
  • Southern Comfort: on the rocks or any way, shape, or form. This liquor is a staple in New Orleans.

If you combine each of these elements under your rented clearspan tent, you will create a Mardi Gras party that is so memorable, many of your guests may wonder if they are really in your backyard or if they have been transported to the Big Easy. Cheers!

How to Prepare for Music Festival Season

Tent Rental | American Pavilion

We are slowly reaching that time of year again – music festival season. The time when you need to start planning your vacation from your job so you and your friends can hit up the best music festivals around the country. It doesn’t matter what you are into – pop, indie, rock, EDM, hip hop – there is a festival for you. In fact, they seem to get more popular as each year passes.

So, after you have made your selection showcasing your favorite bands, what should you do to make sure you are prepared for the festival? Grab a pen to take notes – you are going to want to keep reading for the best ways to get yourself set for a worry-free music festival season.

Find a Tent Rental to Create Your Temporary Living Space

First, you will need a tent to sleep in. Remember, you are going to have to use your tent rental for sleeping and for storing your belongings. Therefore, make sure it is big enough. Always go for a size or two bigger than the amount of people it says it can sleep. Let’s face it – you are not necessarily going to want to be snuggled up to your buddies who have been partying hard for hours on end, are you?

Now, because you are not going to want to stay in your tent rental all day, you will want to set up a space next to it to act as a social/living area, so-to-speak. You can rent a canopy that can hold quite a few people. Load it up with rugs, chairs, lights, etc. Not only will it provide a spot for you and your friends to mingle, it will also provide a place for shelter and shade. Make it as comfortable as possible. This is going to be your spot for the next couple days.

If you are lucky enough to plan, you can find a tent rental for the festival – get all decked out with personalization and stand out!

Be Prepared

Music festivals really aren’t the time and place to cook a classy five course meal. Opting to purchase the food sold at the festival could get a bit pricey rather quickly. The best thing to do would be to pack non-perishable food items that can keep you well-nourished and won’t require too much effort to make. Here are a few suggestions:Tent Rental | American Pavilion

  • Peanut butter, jelly, and bread for sandwiches
  • Bagels or rice cakes with peanut better
  • Fruits
  • Veggies
  • Canned beans, ravioli, soup
  • Dried fruits
  • Nuts
  • Granola bars or cereal bars
  • Oatmeal

Make sure you bring lots of water to stay hydrated. You may even bring empty bottles for re-filling, as most festivals will have available water taps. Check with organizers prior to going to see what is and what is not allowed. Some allow small grills or hot plates, others do not. Some allow glass bottles, others do not. It is best to know these things in advance so you can plan accordingly without encountering any surprises.

Don’t forget to pack a cooler for your travels as there is usually a long line of traffic to get to these rather rural festivals. You will get hungry and you will not want to dip into your festival rations.

Bring the Right Clothing and Frills

Think about it – you are going to be outdoors, subjecting yourself to all types of elements. You will want to be prepared, for your own sake. Know the weather before you go. If it is going to be hot, cold, rainy, etc., pack accordingly. If it is going to be cold, pack a couple extra clothing items to act as extra layers to keep you warm. If it is going be hot, pack a couple extra outfits to change into once you have turned your current outfit into a stinky, sweaty mess.

As far as having fun – you will want to pack those extra frills. Things such as onesie pajamas, bathing suits, crazy outfits, wigs, makeup, masks, glow jewelry, etc. Anything to stand out.

Arrive Early

You are going to want to make sure you arrive early enough to find the best camping spot or at the very least, a really good one. There is nothing more miserable than having to spend three days camping with the smell of overflowing portable toilets.

  • Make sure your spot is far away from toilet and trash locations. This may not seem like a big deal on day one, but by the end of day two, you will be wishing you had listened better.
  • Find grassy, flat land. It may seem like a soft idea to pitch a tent in the sand, but after a little rainfall, you will then have mud and, well, that is not so pleasant.
  • It can be brutally hot outside at times. When you are spending your days in the great outdoors without the great perk of air conditioning, you are going to want to find some shade.

It may force you to put in a little work, but ideally you are looking for a place that allows you to avoid horrid stenches, potential mud, and significant sunshine. Arriving early will allow you the most opportunity to find this master location!

Leave Your Bad Attitude at Home

Nobody enjoys the company of a Debbie Downer so leave your bad attitude at home. Music festivals get crowded, loud, and dirty. If that isn’t your thing, maybe you should re-consider. A couple of days roughing it with thousands of hyped fans is going to lead to chaos. Things may not always go as you planned. Warn yourself of this ahead of time and you should have no worries.

Music festivals are meant to bring you fun times to dance, socialize, and forget the real world for a couple of days. Not being prepared could add a lot of stress to the event. From finding a tent rental to arriving early, plan ahead with these tips and you are sure to have a great time!

 

 

Celebrate Valentine’s Day With a Party for Singles

Event tent | American Pavilion

It is almost the time of year again that many people either love or hate: Valentine’s Day. If you have been pricked by Cupid, then you are likely living in a romantic fairytale right about now. However, for those who didn’t make the cut for Cupid this year, the day can bring about many “woe is me” moments, followed by a stomach ache because you have devoured 3 pints of ice cream and half of a large pizza. How about making a change this year? Instead of moping around and feeling sorry for yourself because you don’t have anyone to call your Valentine, why not throw a party? No, not the kind of party that will make your coupled friends throw their great fortune in your face. Rather, a party for you and all your single friends. You can rent an event tent and dance floor and have a blast celebrating the holiday together.

Life is too short to act depressed because the calendar says you should have a significant other on one specific day. Live it up! Party big! Be happy! Here are the best ideas for throwing a valentine’s day bash for the many single people in your life.

Why should I have a singles valentine’s day party?

The better question is – why not? Everywhere you turn this time of year, you are bombarded with pink and red hearts, chocolates, and ginormous stuffed teddy bears. If you don’t have someone to call your valentine, it doesn’t mean that you should have to spend this day alone and sans all goodies.

Getting together with others in your same boat and turning a day of potential mourning into a day of celebration – of love, life, friendship, and good times – is not something to turn down. Embrace yourself and those around you. Celebrate!

Who should I invite?

Everyone! This party does not have to be just your closest friends. Invite everyone you know (even if they aren’t single) and ask them to bring a guest or two. Make it a huge bash! Besides – Cupid just may end up introducing you or another one of your single friends to someone special!

Rent an event tent and dance floor Event tent | American Pavilion

Since you have instructed your invitees to bring guests, you are not going to know exactly how many people are going to show up for your party. Having it in your house may prove to be a terrible idea if you have a crowd. No one likes to feel like they are partying in a sardine can. However, renting out a hall may be a bit presumptuous – especially if there is a chance your invitees come alone or not at all.

The best solution? Rent an event tent. It is easy and an event tent is completely customizable. Rent a tent that fits comfortably in your backyard. If too many people show up? No problem! You can let your guests spill out into the yard, creating a relaxed party space. Tent rentals provide such a versatile space and are set up quickly.

Event tents come in all sizes and with all kinds of customizations. In fact, because Valentine’s day falls in February you can make sure that your event tent is climate controlled to keep you and your guests cozy. Whatever you do – do not forget the flooring! Dance floor, anyone?

How to decorate once you rent an event tent 

This isn’t an anti-Valentine’s Day party so that doesn’t mean you must forego all the cutesy colors and decorations that scream LOVE – pinks, reds, whites, hearts, roses, chocolates, etc. However, that doesn’t mean you can’t get creative either. Here are a few decorating ideas:

  • Soft and cozy – decorate your space in all things V-day. Add fuzzy pillows and rugs to make a welcoming space. Light the room with candles.
  • Renaissance party – go back in time and create a castle theme. Use torches for lighting and ask your guests to dress the part.
  • Chocolate tasting party – rather than a wine tasting, have a chocolate tasting! Set up tables with different kinds and different brands of chocolate.
  • White party – turn your party into a real hoppin’ party. Ask your guests to wear all white and use black lights to decorate the space. Spin the disco ball and turn the music You and your guests can dance away your Valentine’s day blues.

Truth be told, you don’t really need a theme. You can just have a party in an event tent. It is up to you how creative you want to make it.

What should I feed my guests?Event Tent | American Pavilion

Are you wanting a sit-down dinner? Are you serving a brunch? Do you just want to serve desserts and coffee? Do you prefer a pot luck? The choice is yours! However, if you want to keep with the theme of Valentine’s day, you can do a little research online and discover some neat ideas for Valentine’s Day dishes and treats, such as stuffed strawberries, Valentine’s Day cupcakes, or you can even find recipes to make your own conversation hearts at home!

As for drinks – cocktails – pick a drink of the night. Find a recipe for something bubbly and fun. Make sure it keeps with your theme and, of course, that it has a taste most guests will enjoy.

What should we do?

So, what do you do at a singles’ Valentine’s Day party? You want to keep your guests busy. You could do the norm – listen to music, dance, mingle, play cards or board games or you can spice it up a bit with some special Valentine’s day games. How about a round of “Name that Tune,” using love songs or maybe a “Who’s Who,” game using the name of romance movies? Whatever you decide to do – keep your guests on their toes!

The point of the party is to keep your guests busy, laughing, and enjoying themselves. Some people – single or not – tend to get a bit sappy and emotional on this day. Plan your party to be one that even your most tear-filled friend can smile at and learn that this day is for everyone to enjoy and feel loved.

 

5 Steps to Spice Up Your Next Corporate Event

Losberger Tents | American Pavilion

Keeping your guests intrigued and engaged in a corporate event doesn’t require a lot of work – just a little creativity and planning. Whether it is using losberger tents for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

Besides getting time out of the office or maybe free trip to a different city, many people loathe the idea of having to go to corporate events. The idea sounds fun, but the busy schedules, hours listening to boring speakers, and games is enough to make you cringe inside – even if you don’t show it.

So now that you are planning your own corporate event, what is something you can do to make sure your guests aren’t secretly hoping someone pulls the fire alarm or, even worse, that there is a power outage?

These five steps will guide you in spicing up your next corporate event so that you will raise the bar for all other corporations:

Choose Any Location Using Losberger Tents

The first thing that your guests will see is the venue you choose. When they arrive to your event, are they going to be blown away? Convention centers and generic ol’ conference halls seem to be the desired pick for most organizations. You have the same bright, busy carpet and white cloth table coverings with very few windows. It is boring.

Why not try something new? Losberger tents offer a place to wow your guests. They give you the opportunity to hold your event in any location. Pick somewhere remote and beautiful – off the beaten path or search for a location that is sure to grab the interest of attendees. If it has space for a losberger tent and is near lodging, then you are set.

You can rent and customize losberger tents very easily. Depending on the size of your crowd, you can increase or decrease the size of your tent. In fact, if you really want to go for the wow factor, losberger tents can be rented as two-story buildings – with lots of windows! They are climate controlled and act as real buildings – only their location is not permanent! Give your guests something to talk about!

Set a theme

Themes for your corporate event can be as professional or as goofy as you would like them to be. What matters is that you pick a theme that will be eye-catching and you go all out for it. When planning your food, prizes or giveaways, decorations, etc. make sure you keep with your theme and match every detail accordingly.

Remember – colors matter! Colors can set a tone or mood for an event. To make sure you get the right vibe going, check these out:

  • Red: signals passions, intensity, power, excitement – and even anger.
  • Purple: royalty, luxury, spirituality
  • Blue: calm, peace, tranquility, trust
  • Green: rejuvenation, health, nature, harmony
  • Orange: confidence, friendliness, outgoing
  • Yellow: happiness, optimistic, cheerful, awakening

You know your vision and the goal you are trying to achieve. Just make sure your decorations and colors remain uniform and flow throughout each aspect of your event.

Increase your social media presenceLosberger Tents | American Pavilion

Getting the word out there about your event is crucial. You cannot just rely on word-of-mouth or a few Facebook posts to get it going. These days, a social media presence isn’t an option – you need one. If you are not up on the ins and outs, find someone who is!

Use sites where you will find your ideal audience. Post about your event, of course, but also post relevant blogs, photos, surveys, etc., to engage your audience. Another great idea is to do a promotion that will get you shares and attention. You want them to know your name and what you are about – and you want them to discover you are having an event. If you stay in front of their face – even if just while they are scrolling through – they will remember you.

Extra tip: During the event — always, always create a hashtag and encourage lesson and photo sharing by your guests to help increase your social media presence for future events! This is like having free promotion!

Engage your guests

Everyone dreads the getting-to-know-you games at corporate events. Every corporate event has speakers, a cocktail party, a dinner, a vendor’s area, games – it’s all rather generic and predictable.

To stand out, you will need to do something different. You will need to engage your guests and make them forget they are even at a boring corporate event. Check these out:

Go off grid and give your guests a time of growing and relaxation. Remove the need for electronics and, instead, let attendees recharge while spending time at your event. Have spa services, fresh foods, etc. (This is a perfect idea if you rent a tent for your event and place it in a remote location).

In addition to learning about your corporation, incorporate a learning event for your guests. For example, have a cooking class, teach a dance move or a magic trick, etc.

Think of what you would like to see at a corporate event and think about what you want your guests to get from yours. Then, put your mind to work and brainstorm ideas. You can come up with something unique, memorable, and engaging.

Throw in the unexpected

When all else fails, do something out completely unexpected and catch your guests by surprise. Here are a few ideas to get your wheels turning:

  • Invite a well-known speaker
  • Have a known musician
  • Plan a flash mob
  • Incorporate neat talents into your theme, such as a magician, acrobats, snake handler, caricature artist, etc.

There are so many possibilities. Doing something out of the ordinary will leave a lasting impression for all who attend your event. Think about it carefully and go for it!

No matter what your corporate event is about, it doesn’t have to be all business. Attendees are used to the monotonous events in their industry. Step out and do something different. Whether it is using a losberger tent for a stellar location or having a spontaneous karaoke session – your guests will surely look forward to your future events.

How to Put Together a Last-Minute Party

Tent Rentals | American Pavilion

Have you ever had that nagging feeling that you are walking through life way too easily – as if you are completely forgetting something, like, BIG? Then, when you least expect it, it hits you square between the eyes – how in the world could you forget that you agreed to host a party for a specific person/occasion and it is to be held in just a couple days?!

Don’t fret! There is nothing that will get accomplished if you are panicking. Instead, sit back and read through these tips that will help you make last-minute party throwing look like a piece of cake.

Take a deep breath – here we go:

Make a To-Do List

It is hard enough to try to organize a party at the last minute. Forgetting something you need to do to make it all happen smoothly can lead you down a rather dark, bumpy road. Take some time to sit down and think about everything you will need before, during, and after your party. Make a list and keep it organized.

While you are making that list, why not go ahead and make a list of all the people you are going to invite?

Electronic Invites

Snail mail is out of the picture these days. Really – when was the last time you received a party invitation in your mailbox? Exactly! So, your guests will not think anything of it when they are invited via e-mail or social media. In fact, they may even think you planned it that way!

Send a batch email, use a free service such as evite, or use the event calendar on Facebook to send out instant party invitations. Make sure to ask that your guests reply quickly so that you may get a head count. Providing a small apology for the delayed invite couldn’t hurt, either.

Take it Outside Using Tent RentalsTent Rentals | American Pavilion

The thought that will likely pop into your head as soon as you realize you need to throw this party right away is, “Oh, no! I need to clean my house!” Well here is an idea – how about taking the party outside? You can turn your backyard into the party spot and you can leave your house as dirty as you’d like! Fabric tent rentals can give you protection for your guests and your electronics, food, etc. These tents are completely customizable so you will find one that will work for you. Since you are short on time, it is a good thing they assemble quickly!

Pulling the sides open on tent rentals will allow for an indoor/outdoor backyard party feel. Tent rentals can create a very welcome atmosphere for your guests with a lot of room for socializing, playing games, or just relaxing.

Decorations

You do not have much time to get fancy so keep it simple. Besides, simply stated decorations can sometimes be as beautiful as a professionally decorated room. Check your local party store for decorations that fit your party theme. A little splash of color is all you need.

If you decide to party outdoors, make sure you make use of various lighting techniques. In fact, stringing lights across your backyard can create a magical feeling.

Guests will not notice the decorations as much as they will the taste of the food and drinks, so make sure you keep your focus on your priorities.

Food and Drinks

Do you really have time to plan a whole big sit down meal? Assuming you don’t want to overburden yourself even more, the answer is no. The best approach to food and drink for your last-minute party will be to focus on wide variety with minimal choices.

For food, think hors d’oeuvres. And, by all means, do not have six different chips and dips. Instead, have a few different choices for your guests to choose from – not all from the same bin at the grocery store. A few ideas are hummus and pita, brie and little toasts, banana nutella dip, veggie skewers, popcorn, chicken wings, etc.

As for drinks – you will never fill everyone’s individual tastes. Pick the 3 most versatile and popular drinks among your friends and call it a day. You have way too many things to handle than to worry about beverages.

On a side note – if anyone asks whether they can bring something when they reply to your invite, you may tell them they can bring an appetizer or special beverage if they so wish, but that it isn’t required!

Entertainment

There is no rule book that says guests need to have more entertainment than socializing with each other. Then again, bored guests are no fun – so you will want to have some sort of entertainment.

Your time-frame is short so you will likely not have a chance to book either a DJ or a local band – and that is just fine! Set up some speakers – your own or borrowed – and hook up a play list using your computer, iPod, mp3 player, etc. This will allow the music to help set the tone for the party without requiring too much of your time and attention.

Games are another thing you can do. A quick search online and you can find party games that don’t require anything more than what you already have. Or, take it back a few years and pull out all your old board games that have been collecting dust in the back of your closet. You can even get creative and put a new spin on old kid games.

If you have one, using a projector is another idea for entertainment. This will allow you to stream music videos or show movies throughout the night. Even a stream of funny videos can keep the mood light and fun! Hey, a laugh is a laugh, right?

Most guests come to parties to mingle, laugh, eat, and drink. Everything else is just a bonus. From tent rentals to simple lighting, follow these tips and no one will ever know that you forgot anything… Cheers!

 

 

 

 

 

Why You Should Plan a Fundraising Event in the New Year

Clearspan Tents | American Pavilion

With each New Year, there is a new opportunity for growth and change – for individuals and organizations. January is the perfect month to start planning the fundraising event for your non-profit or charity organization. Plan a gala under a clearspan tent or host a marathon! You turned over a new leaf – now you can do so for your organization, too!

Asking for money is never exactly easy. That is what makes fundraising events so fantastic – you get to receive money for your organization or charity and have fun at the same time!

If you are looking to revamp your organization this year and gain some fundraising dollars to do so, then keep reading to discover the cream of the crop in fundraising event ideas to get you moving!

The Talent Show

How fun would it be to see all your employees, co-workers, friends, or family up on stage showing off their talent? Whether you choose to have dinner and a show or just the show, this is sure to be one of the most fun and entertaining fundraisers.

Have people you know sign up to participate in the talent show. To make it more interesting, inviting, and well-rounded, set categories such as: most musical, funniest talent, weirdest talent, no one else can do your talent, and best overall. Have prizes for each category. This will entice everyone to participate – not just those looking to land a spot on the next America’s Got Talent.

Themed Ball or Gala Under a Clearspan TentClearspan Tent | American Pavilion

Themed dinner party events are always a hit – especially the extravagant ones. Choose a theme and create a uniquely decorated space for your party. To maximize your options, it is best to find an open area and rent a tent. Clearspan tents offer wide open areas with no poles or inside barriers and have many of the perks of an indoor venue – including climate control, flooring, protective walls, etc.

A clearspan tent rental will allow you open decorating space to match your theme in the best way you can. Make sure your theme is spread throughout your food selection, decorations, entertainment and music choices, as well as any goodie bags or gifts for guests. Keep it uniform and eye-catching.

To get you started, here are a few themed ideas:

  • Under the sea theme –Use lighting in your clearspan tent to bathe the entire event space in hues of blue. Create decorations in the shape of sea life.
  • Black and white – This is the blanket idea for a formal gala. It calls for a classy dress code and your decorating should be classy and tasteful, too – in black and white, of course.
  • Casino night – Use a Vegas theme and get the games rolling. Decorate with casino-flair and get some of your friends to dress as cocktail waitresses. Make sure to check your local gambling laws first.
  • Caribbean night – Turn your clearspan tent into a tropical oasis. Tiki torches, palm trees, sand, and steel drum bands can give your guests a vacation without having to go anywhere!
  • Fiesta – Complete this party with a piñata, a taco bar, and tequila.

Remember, your guests are paying for a memorable and good time – and your organization needs their support.

Any of the many a-thons

There are jump-a-thons, bike-a-thons, dance-a-thons, bake-a-thons, and many, many more. Have your friends, employees, or co-workers sign up to participate. They will then collect donations from everyone they know who want to support them while they do something like tip-toe in ballet slippers wearing a tutu for 24 hours. The more participants you can gather up, the more money your organization can make. Does anyone really ever make it to the 24-hour mark at these things?

Guest Speaker

Find someone noteworthy who supports your cause and reach out to see if you can get them to donate their time by speaking at your event. It is highly unlikely you will get Matthew McConaughey to come speak at your auto show fundraiser, but there are many influential people out there that will be willing to. Use your network and see who you can come up with – you may surprise yourself!

Turn it into an event – including dinner, and sell your tickets. You will be well on your way to raising money!

Race – Ready, Set, Go!

Are you into fitness? Are you trying to motivate others? Do you have a large outdoor space available? You can always create a race. Plan a 5k course and have runners and walkers alike sign up. They can solicit donations for their participation and for the support of your organization. That gives you the opportunity to obtain further funds for your fundraising in addition to the registration fees.

You can rent a clearspan tent for registration and a post- race snack. Use donated prizes for the runners who place in each category.

If you are into the idea that you must spend money to make money, you can also use various race companies that will take care of the logistics for you.

Wine Tasting

If you are familiar with wine or know someone who is, you could set up a wine tasting. Depending on the turnout, you will need to purchase bottles of several different wines. Combine this with platters of cheese, crackers and other pairings and you have a wine tasting! It is also a good idea to talk to a local liquor stores to see about getting discounts on bulk purchases.

If wine isn’t your thing, don’t rule this idea out just yet. You can always turn it into a beer tasting or, say, a whiskey tasting.

You can also use this platform combined with a raffle or silent auction using donated items.

Fundraising doesn’t have to be boring and it doesn’t have to be torture. Everyone likes to have a good time. If you can make an exciting event happen, then you can raise the much-needed funds for your organization. New year, new growth opportunities – go for it!

 

How to Choose the Perfect Lighting for a Clearspan Tent

Clearspan Tent | American Pavilion

Well look who decided to host the biggest party of the year – you! You have decided to hold your event in a clearspan tent, knowing it will allow you to create the perfect space! You have been busy designing the layout for the event, picking out your theme, your decorations, your centerpieces, your food, etc. Everything seems to be falling into place.

You saved the lighting decisions for last. After all, you know what look you are going for, but you are unsure of your options and what will work best for you. Your party is taking place after the sun goes down so you must have sufficient lighting or you will have some unhappy – and possibly scared – guests!

Lighting for tents can take on many forms, depending on the look you are going for and the mood you are trying to set. Here is a list of a few of the more popular options to help you make your decision.

Setting a Romantic Mood in a Clearspan Tent

Some parties and events such as weddings, dances or balls require soft and romantic lighting. There is just something magical about outdoor, soft lighting such as light displays during winter holidays. For example, using fairy lights around your centerpieces – even placing them inside empty lanterns for a soft glow. Depending on your level of concern for fires, you may choose to use candles to light your way (or you could always opt for the flameless variety). String lights and bulbs roped across a clearspan tent in decorative fashion can add that warm glow and a giddy, romantic feel.

The Spot Light is On

Are you hosting an event that you will need a focus light? Are you wanting to display an item – a special piece of art, a cake, etc.? Are you wanting to draw your guests to a specific area once they are under the event tent? Spot lights can make that happen. When you think of these lights, don’t think solely of the light that follows your favorite musician around the stage. Think about it like this – throughout your clearspan tent you have the soft, romantic lights mentioned above, then BOOM – a single bright light shining over the wedding cake. In other words, you would use this spot light to grab attention of your guests as soon as they walk in the room.

Another idea for spot lights is to use smaller versions to hang over centerpieces on the table, letting guests see your beautiful design, while also allowing them to enjoy their meal with a dimmer light – since the light will not be focused in the middle of the table. This is known as pin spot lighting.

Colored Lights, a Disco Ball, and a Dance Floor

If you want to get funky and keep the vibe flowing on the dance floor you must kick up your light game. Lights can push the energy almost as much as music can. So, whether you are looking to have your guests waltz or do the cha cha, you may want to pay attention.

People tend to not dance as much when the venue is light. If it is dark outside, people think no one can see their dance moves. So, keeping the lighting low at the ground level is a good idea. Uplighting allows you to light from the floor upwards. At the base (the floor) it will be darker and as the lighting extends up, it branches out. This lights up a space, with most the light toward the ceiling. The great thing about uplighting is that you can usually use a variety of colors – which allows you to keep with your décor.

Wash Lighting to Get that Glow

It is likely that the clearspan tent you rented for your event will be white. However, what if you don’t want it to be so white and get creative instead? This is where wash lighting comes into play. This is a neat lighting trick that can paint the whole area a new color. Blue, pink, soft green? The choice is yours. Wash lighting does just as it says – it washes (or paints) the whole space with a color. Choose the color based on the decorations or theme of your party. You can also choose the color based on the mood you are trying to set:

Blue – calm, tranquility

Red – sultry, passion, lust

Orange and Yellow – energy, sunshine, happiness

Green – growth, freshness

Purple – luxury, royalty, power

Decorative LightsClearspan Tent | American Pavilion

If you are trying to create a space using the lighting as part of your decorations, then you are in luck! A few options are:

Chandeliers. Chandeliers come in all kinds of shapes and sizes. They can be hung high or low, and offer a feeling of extravagance. Many times, chandeliers can be used as the focal point in the tent.

Lanterns. If you want to keep with the outdoor feel, lanterns can help. They can add a bit of ruggedness to your beautiful event. The great thing about lanterns is how versatile they are. You can fill them with many different things – candles, 1 light bulb, fairy lights, etc. They can be placed on tables, on the floor, hung from the ceiling, etc.

Candles. Real or flameless, these things just scream romance. Candles can be used in candleholders, candelabras, in lanterns, on platters, or even by themselves. You can use 5 or 500; scented or unscented. Candles provide many, many options.

String lights. Known as “bistro style,”string lights can add a uniqueness to any event. You can choose from many different size, wattage, shape, etc., of string lights and use them as you wish. You can string them from side to side, in a design, wrap them around poles, or wrap them as balls and hang them from the ceiling for a unique look.

Lighting for your party or event can be as unique as the event itself. Once you know the mood you are trying to set, you can easily select a lighting to match. Use your imagination and make it shine!